Office Operations Manager Jobs in Pennsylvania
Office Operations Manager jobs in Pennsylvania are actively recruited across healthcare administration, financial services, higher education, and professional services, with openings at every level from first-time operations leads to senior facility directors. Philadelphia, Pittsburgh, and Harrisburg are the busiest hiring metros, home to large employers such as UPMC, Comcast, and Penn State Health that maintain consistent demand for operations professionals. The most sought-after specialties in Pennsylvania are facilities coordination, compliance-driven office administration, and multi-site operations oversight. Scan the live roles below and apply to whichever ones fit.
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Job Summary
We are seeking an energetic and highly organized Office & Operations Coordinator to support our Landscape and Property Maintenance team. This pivotal role involves managing daily office functions, coordinating operations, and ensuring smooth communication between clients, vendors, and team members. The ideal candidate will thrive in a fast-paced environment, possess excellent multitasking skills, and demonstrate a proactive approach to office management. Your contributions will help us deliver exceptional service while maintaining efficient administrative workflows.
Duties
- Serve as the first point of contact at the front desk, greeting visitors and managing multi-line phone systems with professionalism and courtesy
- Handle all incoming calls with excellent phone etiquette, directing inquiries to appropriate team members or departments
- Manage calendar scheduling for project timelines, client meetings, and team appointments using Microsoft Office and Google Workspace tools
- Perform data entry and maintain accurate records of client information, service requests, and project details while ensuring confidentiality of sensitive data
- Oversee office management tasks including filing, photocopying, proofreading documents, and organizing supplies to ensure a well-functioning workspace
- Support bookkeeping activities using QuickBooks for invoicing, expense tracking, and financial record keeping
- Coordinate with vendors and clients to schedule appointments, follow up on service requests, and ensure timely communication of project updates
Experience
- Proven office experience with strong organizational skills and attention to detail in a professional setting
- Familiarity with office management software such as Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace (Gmail, Calendar). Getting acclimated with the use of Jobber and the network
- Experience with bookkeeping software like QuickBooks is highly desirable
- Excellent customer service skills with the ability to communicate effectively via phone and email in a bilingual environment (preferred)
- Demonstrated ability to handle confidential information discreetly and professionally
- Prior clerical or administrative experience in a landscape or property maintenance environment is a plus
- Strong typing, proofreading, data entry skills, along with effective time management abilities to prioritize tasks efficiently
Join us in creating beautiful outdoor spaces while supporting our team behind the scenes! We value proactive individuals who are eager to contribute their skills in office administration and operations coordination. This paid position offers an exciting opportunity to grow your career within a dynamic landscape maintenance company committed to excellence.
Pay: From $18.00 per hour
Benefits:
- Employee assistance program
- Paid time off
Work Location: In person
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Find JobsOffice Operations Manager Jobs by City in Pennsylvania
Where Pennsylvania roles are concentrated, by current openings.
Office Operations Manager Job Market in Pennsylvania
A snapshot from current Pennsylvania openings, updated as new roles post.
Who's Hiring
What Pennsylvania Employers Look For
The qualifications that appear most often in office operations manager jobs across Pennsylvania.
- Bachelor's degree in business administration, management, or a related field required
- Three or more years of experience managing office operations or administrative teams
- Demonstrated proficiency with facilities management, vendor contracts, and budget oversight
- Strong working knowledge of Pennsylvania workplace safety regulations and OSHA standards
- Proficiency in Microsoft Office Suite and enterprise resource planning or operations software
- Excellent written and verbal communication skills with cross-departmental coordination experience
Office Operations Manager Jobs in Pennsylvania: Frequently Asked Questions
How do you become a office operations manager in Pennsylvania?
Most Pennsylvania employers require a bachelor's degree in business administration, operations management, or a related field, combined with progressive experience in administrative or office coordination roles. Pennsylvania does not issue a state license specific to this role, but candidates who hold certifications such as a Certified Manager credential from the Institute of Certified Professional Managers stand out. Many professionals move into the role by advancing from executive assistant, office coordinator, or facilities administrator positions within large Pennsylvania organizations.
Which companies hire office operations managers in Pennsylvania?
Pennsylvania office operations manager roles are posted by Liberty Tax, Carnegie Mellon University, and SEI Investments Developments and others right now, based on current listings on Migrate Mate as of August 2026. Pennsylvania's concentration of large hospital systems, financial institutions, and state government agencies means demand is spread across both the private and public sectors throughout the commonwealth.
Which Pennsylvania cities have the most office operations manager jobs?
Pittsburgh, Oaks, and Oxford have the most office operations manager openings in Pennsylvania right now. Philadelphia leads because of its dense cluster of corporate headquarters, healthcare networks, and professional services firms, while Pittsburgh's strong base in healthcare, technology, and financial services drives consistent hiring there, and Harrisburg's role as the state capital generates steady demand within government agencies and affiliated organizations.
Are there remote office operations manager jobs in Pennsylvania?
Yes, but they're rare. About 50% of office operations manager openings tied to Pennsylvania are remote or hybrid as of August 2026, which reflects how hands-on the role tends to be in practice. The tasks most likely to shift to remote or hybrid arrangements are administrative oversight, vendor communication, and budget reporting, while facilities coordination and in-person team management remain firmly on-site.
How can I get hired as a office operations manager in Pennsylvania with little or no experience?
The most realistic entry path is starting as an office coordinator, administrative assistant, or operations associate at a large Pennsylvania employer such as a major health system, university, or state agency, then building toward a manager title through demonstrated ownership of processes. UPMC, Temple University, and the Commonwealth of Pennsylvania all run structured administrative career ladders that allow coordinators to move into operations management. Earning a project management or business operations certificate from a Pennsylvania community college or accredited online program strengthens your candidacy considerably.
Where can I find and apply to office operations manager jobs in Pennsylvania?
You can find and apply to office operations manager jobs in Pennsylvania on Migrate Mate, which lists current Pennsylvania openings updated regularly. Search the available roles, identify the ones that match your experience and preferred location, and apply directly to the ones that fit your background.
See All 6 Office Operations Manager Jobs in Pennsylvania
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