Office Operations Manager Jobs in New Jersey

Position Details

Recruitment/Posting Title Regional Operations Manager UCHC NSP

Job Category Staff & Executive - Medical (Clinical)

Department UCHC Northern State Prison Phy_DUP

Overview

University Correctional Health Care (UCHC), operating within Rutgers, The State University of New Jersey, is dedicated to excellence in providing physical, mental health, dental and sex offender treatment services to those involved in the criminal justice systems in New Jersey. UCHC operates with a total budget of $150 million and approximately 1,000 staff.

We are committed to being a leader in the delivery of effective, compassionate and accessible care informed by research within correctional environments.

We Care. We Teach. We Heal. We Improve.

Rutgers, The State University of New Jersey, is a leading national research university and the state of New Jersey’s preeminent, comprehensive public institution of higher education. Established in 1766 and celebrating a milestone 250th anniversary in 2016, the university is the eighth oldest higher education institution in the United States. More than 67,000 students and 22,000 faculty and staff learn, work, and serve the public at Rutgers locations across New Jersey and around the world.

Posting Summary

Rutgers University Correctional Healthcare (UCHC) is seeking a Regional Operations Manager for its location in Newark, NJ. Under the direction of the Director of Operations and Accreditation, the Regional Operations Manager will implement procedures and workflows to ensure the efficient delivery of logistical and administrative services for UCHC within the DOC facilities; Supervise UCHC staff as assigned. and performs highly skilled administrative tasks to include training, staff oversight and technical assistance.

Duties will include:
- Supervise the facility operational plan.
- Proactively identifies and implements operational enhancements to ensure that operational processes are best suited to the facility patient population, as both patient and DOC needs evolve.
- Generates data reports as assigned.
- Procures and distributes supplies related to operational processes.
- Ensures facility operations are adhering to the National Commission on Correctional Healthcare guidelines, when applicable.
- Works collaboratively with the Quality Improvement/Performance Improvement Team to identify areas for improvement and implement interventions for improvement.
- Will be responsible for participating, as appropriate, in the ongoing, systematic and objective performance measurement and assessment of important key functions and processes.
- Local Performance Improvement activities must be reported at least annually to the Quality Improvement Department.

• Collaborate effectively with DOC Administration.
• Works collaboratively with the DOC facility administrative team(s) to ensure that patient care needs are met and serves as UCHC operational leadership by implementing processes and systems to support facility.
• Partners effectively with DOC within respective facility to ensure patient needs are communicated clearly and concisely.

• Works collaboratively with the DOC facility administrative team(s) to identify and address existing or potential barriers to care and represents UCHC favorably in all interactions.

• Manage UCHC administrative workflow effectively.

• Provides leadership and guidance to assigned staff.
• Hires, supervises, trains, manages, and terminates administrative staff under their supervision.
• Communicates to staff, in a timely manner, appropriate information obtained from meetings and conferences to enhance productivity of facility operations.
• Conducts meetings relevant to job responsibilities to ensure that facility needs are met.
• Ensures annual performance evaluations are conducted and completed with all administrative staff.

FLSA Exempt

Grade 25S

Salary Details

Minimum Salary 82856.000

Mid Range Salary 104816.000

Maximum Salary 126775.000

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs

Position Status Full Time

Working Hours 37.50

Standard Hours 37.50

Daily Work Shift Day

Work Arrangement

This position requires a full onsite work arrangement.

Union Description MPSC - Legacy UMD

Payroll Designation PeopleSoft

Seniority Unit

Terms of Appointment Staff - 12 month

Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

- Master’s Degree from an accredited college or university in Healthcare Administration, Business Administration, Engineering or Social Services, Health Care Specialization, Physical Sciences, or related field, Two (2) years of progressively responsible administrative, managerial and/or consultative experience in a government agency, university setting or large business office in at least a supervisory role

• OR a Baccalaureate degree from an accredited college or university in disciplines, as listed above, and four (4) years of progressively responsible administrative, managerial and consultative experience and background.
• Outstanding human relations and leadership skills, and ability to function in a team environment required.
• Demonstrated knowledge is necessary of how to accomplish superior performance in a unionized environment.
• Valid NJ Driver’s License is required. Possesses own vehicle to travel between sites as needed.
• On call duties 24/7.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

Preferred Qualifications

Equipment Utilized

Physical Demands and Work Environment

Special Conditions

Must be approved by the Department of Corrections (DOC) and adhere to all DOC requirements

Posting Details

Posting Number 26ST0914

Posting Open Date

Special Instructions to Applicants

Regional Campus Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus Off Campus

City Newark

State NJ

Location Details

Northern State Prison, located in Newark, NJ

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• *Which of these applies to you:
  • Master’s Degree from an accredited college or university in Healthcare Administration, Business Administration, Engineering or Social Services, Health Care Specialization, Physical Sciences, or related field, Two (2) years of progressively responsible administrative, managerial and/or consultative experience in a government agency, university setting or large business office in at least a supervisory role
  • a Baccalaureate degree from an accredited college or university in disciplines in Healthcare Administration, Business Administration, Engineering or Social Services, Health Care Specialization, Physical Sciences, or related field and four (4) years of progressively responsible administrative, managerial and consultative experience and background
• *Do you have a valid driver's license and possess a vehicle or alternative means of transportation from one site to another?
  • Yes
  • No

Applicant Documents

Required Documents

- Resume/CV

Optional Documents

- Cover Letter/Letter of Application