Office Operations Manager Jobs in New Jersey
Office Operations Manager jobs in New Jersey are in strong demand, concentrated in corporate headquarters, financial services, pharmaceuticals, and healthcare administration across a dense, high-activity market. Most hiring clusters in Newark, Edison, and Princeton, where major employers including Johnson & Johnson, Prudential Financial, and Cognizant maintain large administrative operations. The most sought-after specialties are facilities coordination, multi-site office management, and executive operations support. See the openings below and apply to the ones that match your experience.
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About Accurately Controlled Environments Inc.:
Accurately Controlled Environments Inc. is a family-owned and operated HVAC company committed to providing reliable heating, ventilation, and air conditioning services to our clients. As a family business, we value long-term relationships, mutual respect, and a supportive, collaborative work environment. We are currently modernizing our internal systems and are looking for a dedicated administrative professional to support our day-to-day operations and help streamline our office workflow.
Position Overview:
We are seeking an organized, reliable Part-Time Office & Operations Administrator to work on-site at our office. This position will handle routine billing, client contract renewals, and records management, while actively assisting our team in transitioning to modern digital tools and a new CRM system.
This role offers flexible part-time hours in a stable, welcoming family-business environment. If you are detail-oriented, comfortable with basic spreadsheets and document preparation, and eager to help a growing business update its operations, we want to speak with you.
Key Responsibilities:
• Billing & Invoicing: Prepare, review, and issue accurate customer invoices for service calls, maintenance agreements, and installations; assist with basic payment tracking.
• Contract Renewals: Prepare, format, and dispatch contract renewal notices to existing maintenance agreement clients; update customer records accordingly.
• Records & Filing: Maintain organized physical and digital records; assist in migrating paper files to structured digital storage.
• Word Processing & Spreadsheets: Draft routine customer letters and notices; update and maintain internal tracking spreadsheets.
• CRM & Systems Modernization: Assist with the setup, data entry, and ongoing use of our new CRM software; suggest practical ideas to automate manual paperwork and improve efficiency.
• Office Support: Handle customer phone inquiries, route messages, and assist with general office tasks.
Qualifications:
- 1-3 years of administrative, billing, or general office support experience (HVAC or trade service experience is a plus, but not required).
- Working knowledge of basic word processing and spreadsheets (Microsoft Word/Excel or Google Docs/Sheets).
- Openness and aptitude to learn and work hands-on with new CRM software.
- Strong attention to detail, especially regarding billing accuracy and contract dates.
- Dependable, organized, and capable of working independently in an office setting.
- Professional phone etiquette and clear written communication skills.
Benefits & Perks (eligibility period applies):
- Healthcare coverage.
- Paid vacation time.
- Paid company-recognized holidays.
- Paid sick leave.
- Flexible part-time schedule tailored to your availability.
- Supportive, collaborative family business environment.
Pay: $20.00 - $27.00 per hour
Expected hours: 20.0 – 25.0 per week
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
See All 18 Office Operations Manager Jobs in New Jersey
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Find JobsOffice Operations Manager Jobs by City in New Jersey
Where New Jersey roles are concentrated, by current openings.
Office Operations Manager Job Market in New Jersey
A snapshot from current New Jersey openings, updated as new roles post.
Who's Hiring
What New Jersey Employers Look For
The qualifications that appear most often in office operations manager jobs across New Jersey.
- Bachelor's degree in business administration, management, or a related field required
- Three or more years of office or facilities management experience in a corporate environment
- Proficiency in office management software, including Microsoft 365 and project tracking tools
- Demonstrated ability to manage vendor contracts, budgets, and facility service agreements
- Strong organizational and cross-functional coordination skills across multiple departments
- Experience supervising administrative staff and managing day-to-day operational workflows
Office Operations Manager Jobs in New Jersey: Frequently Asked Questions
How do you become a office operations manager in New Jersey?
Most New Jersey employers require a bachelor's degree in business administration, management, or operations, though candidates with associate degrees and substantial office experience are also considered. There is no state-issued license for this role in New Jersey. The typical path is to start in an administrative coordinator or office administrator role at a New Jersey corporate, healthcare, or professional services employer, build experience managing vendors and facilities, and move into a management position from there.
Which companies hire office operations managers in New Jersey?
New Jersey office operations manager roles are posted by ID Logistics, Great White Mechanical, and PGIM and others right now, based on current listings on Migrate Mate as of November 2026. New Jersey's dense concentration of Fortune 500 headquarters, major pharmaceutical firms, and financial services companies makes it one of the more active states for this role year-round.
Which New Jersey cities have the most office operations manager jobs?
Newark, Somerset, and Midland Park have the most office operations manager openings in New Jersey. Newark anchors hiring through its financial and corporate sectors, Edison draws demand from its pharmaceutical and technology employer base, and Princeton benefits from its concentration of research institutions and professional services firms that maintain large administrative operations.
Are there remote office operations manager jobs in New Jersey?
Yes, but they're limited, since office operations management is fundamentally an on-site role involving facilities oversight, vendor coordination, and in-person staff supervision. About 22% of office operations manager openings tied to New Jersey are remote or hybrid as of November 2026, though most hybrid arrangements apply only to the administrative and reporting portions of the role rather than the full position.
How can I get hired as a office operations manager in New Jersey with little or no experience?
The most realistic entry path is through an administrative coordinator or office administrator role at a large New Jersey employer in pharmaceuticals, financial services, or healthcare, where operational complexity creates room to grow quickly. Companies like Merck, Prudential, and RWJBarnabas Health regularly hire entry-level administrative professionals who move into operations roles with demonstrated performance. Earning a credential such as a Certified Administrative Professional designation strengthens a candidate's profile for that transition.
Where can I find and apply to office operations manager jobs in New Jersey?
You can find and apply to office operations manager jobs in New Jersey on Migrate Mate, which lists current openings from employers across the state. Search the listings to find roles that match your experience level, industry background, and preferred location within New Jersey, then apply directly to the ones that fit.
See All 18 Office Operations Manager Jobs in New Jersey
Find roles in New Jersey that match your experience and apply in just a few clicks.
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