Office Operations Manager Jobs in New Jersey
Office Operations Manager jobs in New Jersey are in strong demand, concentrated in corporate headquarters, financial services, pharmaceuticals, and healthcare administration across a dense, high-activity market. Most hiring clusters in Newark, Edison, and Princeton, where major employers including Johnson & Johnson, Prudential Financial, and Cognizant maintain large administrative operations. The most sought-after specialties are facilities coordination, multi-site office management, and executive operations support. See the openings below and apply to the ones that match your experience.
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Showing 4 of 13+ Office Operations Manager jobs
IMPORTANT APPLICATION INSTRUCTIONS:
- Upload Resume or Curriculum Vitae for automatic population of information to the application.
- The contact information, work experience, and education listed on your Resume/CV will be parsed and input into your Montclair application.
- Review information and double-check all fields containing information that the system parsed – the software is intelligent, but you need to verify that the data is accurate.
- In the “My Experience” section, you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.
Note: If you have an expansive CV, we recommend that you apply manually and only include the positions you have held in the last ten (10) years . You will then be able to attach your Resume/CV, as well as all other supporting documentation in the "My Experience" section of your application.
Job Description
SUMMARY :
Reporting to the Assistant Dean of Finance & Administration, the Operations Coordinator supports the administrative, financial, and academic operations of the Feliciano School of Business. This role coordinates faculty-related processes, academic operations, and financial and data-driven activities that support decision-making and plays a key role in the execution of faculty hiring and onboarding, financial transactions, course planning, and operational initiatives. Working closely with the Dean’s Office, academic departments, and central university offices, the Operations Coordinator serves as a central point of coordination and contributes to the continuous improvement of processes and systems across the School.
PRINCIPAL DUTIES AND RESPONSIBILITIES :
Prepare and manage spend authorizations, expense reports, supplier invoices, internal service deliveries, accounting adjustments, budget amendments, and other financial processes to ensure accurate budgeting, payment, and compliance with university guidelines.
Support academic departments with the faculty search process, ensuring an efficient hiring process.
Manage the Workday hiring process for full-time and per diem staff, including, but not limited to, scheduling candidate interviews, maintaining candidate tracking spreadsheets, and overseeing the Workday hiring workflow.
Manage the Faculty Scholarship Program (FSP) process, including data management, coordination of timelines in accordance with the Provost's calendar, and providing guidance to faculty throughout the process.
Maintain faculty records in Watermark Faculty Success and other systems, ensuring data accuracy, consistency, and completeness.
Support course scheduling and academic planning in coordination with academic departments.
Provide data analysis and reports to leadership, including analysis of grade trends, survey results, and enrollment data.
Provide guidance and support to faculty and staff with travel-related inquiries, while maintaining and enhancing the Canvas Travel Community to ensure accurate, up-to-date travel information, resources, and guidance.
Manage the Dean's Office scholarship process, including reviewing Scholarship Universe, monitoring progress, and coordinating timelines with the Student Services Committee, academic departments, the Foundation, and the School of Business Communications Director to ensure efficient operations and timely communications.
Manage confidential records and files, ensuring strict data protection, proper organization, and compliance with university policies to safeguard sensitive information.
Oversee facilities-related needs for the Dean's Office, ensuring the office remains fully functional while coordinating necessary repairs and improvements in a timely manner.
Support and coordinate special projects, operational initiatives, and other assigned responsibilities within the Dean's Office, demonstrating flexibility and adaptability to meet the evolving needs and strategic priorities of the school.
Perform other duties as assigned.
Management retains the right to add or change job duties at any time.
QUALIFICATIONS :
REQUIRED:
Bachelor’s degree from an accredited college or university.
Minimum of three years of relevant administrative, financial, or operational experience.
Strong organizational, analytical, and communication skills.
Ability to manage multiple priorities with attention to detail and accuracy.
Proficiency in Microsoft Office Suite.
PREFERRED:
Master’s degree from an accredited college or university.
Experience working in a higher education environment.
Proficiency with Workday.
An affinity for working in a dynamic, fast-paced environment.
PROCEDURE FOR CANDIDACY:
Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instructions.
Salary Range
$76,486.40-$84,131.83 AnnualThe position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance. For further details, please visit: https://www.montclair.edu/human-resources/benefits/
Montclair State University considers factors such as, but not limited to, scope and responsibilities of the position, candidate’s relevant work experience, education, skills, and internal equity, when extending an offer.
Salary offers for internal employees who are part of a collective bargaining unit (CBU) and are applying to a position that is within a CBU will be determined in accordance with contractual provisions.
Department
MarketingPosition Type
Professional - Non-FacultyContact Information:
For questions or concerns, please contact Human Resources' Workday Recruiting Support at 973-655-5000 (Option 2) , or email talent@montclair.edu .
Inclusion Statement
Montclair State University values access and educational excellence. We are committed to an environment of diverse perspectives which ensures that graduates will be civically engaged, committed to democracy, and prepared to thrive as global citizens. We foster a community that promotes varied experiences and voices. We seek applicants who will contribute diverse ideas and perspectives and who value an environment that promotes educational growth and advancement for all.
EEO/AA Statement
Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.
Additional information can be found on the website at
www.montclair.edu/human-resources/about-us/eo-aa-and-diversity/
Title IX and 34 C.F.R. 106 Policy
Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities. The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details, please visit: https://www.montclair.edu/human-resources/job-seekers/
IMPORTANT APPLICATION INSTRUCTIONS:
- Upload Resume or Curriculum Vitae for automatic population of information to the application.
- The contact information, work experience, and education listed on your Resume/CV will be parsed and input into your Montclair application.
- Review information and double-check all fields containing information that the system parsed – the software is intelligent, but you need to verify that the data is accurate.
- In the “My Experience” section, you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.
Note: If you have an expansive CV, we recommend that you apply manually and only include the positions you have held in the last ten (10) years . You will then be able to attach your Resume/CV, as well as all other supporting documentation in the "My Experience" section of your application.
Job Description
SUMMARY :
Reporting to the Assistant Dean of Finance & Administration, the Operations Coordinator supports the administrative, financial, and academic operations of the Feliciano School of Business. This role coordinates faculty-related processes, academic operations, and financial and data-driven activities that support decision-making and plays a key role in the execution of faculty hiring and onboarding, financial transactions, course planning, and operational initiatives. Working closely with the Dean’s Office, academic departments, and central university offices, the Operations Coordinator serves as a central point of coordination and contributes to the continuous improvement of processes and systems across the School.
PRINCIPAL DUTIES AND RESPONSIBILITIES :
Prepare and manage spend authorizations, expense reports, supplier invoices, internal service deliveries, accounting adjustments, budget amendments, and other financial processes to ensure accurate budgeting, payment, and compliance with university guidelines.
Support academic departments with the faculty search process, ensuring an efficient hiring process.
Manage the Workday hiring process for full-time and per diem staff, including, but not limited to, scheduling candidate interviews, maintaining candidate tracking spreadsheets, and overseeing the Workday hiring workflow.
Manage the Faculty Scholarship Program (FSP) process, including data management, coordination of timelines in accordance with the Provost's calendar, and providing guidance to faculty throughout the process.
Maintain faculty records in Watermark Faculty Success and other systems, ensuring data accuracy, consistency, and completeness.
Support course scheduling and academic planning in coordination with academic departments.
Provide data analysis and reports to leadership, including analysis of grade trends, survey results, and enrollment data.
Provide guidance and support to faculty and staff with travel-related inquiries, while maintaining and enhancing the Canvas Travel Community to ensure accurate, up-to-date travel information, resources, and guidance.
Manage the Dean's Office scholarship process, including reviewing Scholarship Universe, monitoring progress, and coordinating timelines with the Student Services Committee, academic departments, the Foundation, and the School of Business Communications Director to ensure efficient operations and timely communications.
Manage confidential records and files, ensuring strict data protection, proper organization, and compliance with university policies to safeguard sensitive information.
Oversee facilities-related needs for the Dean's Office, ensuring the office remains fully functional while coordinating necessary repairs and improvements in a timely manner.
Support and coordinate special projects, operational initiatives, and other assigned responsibilities within the Dean's Office, demonstrating flexibility and adaptability to meet the evolving needs and strategic priorities of the school.
Perform other duties as assigned.
Management retains the right to add or change job duties at any time.
QUALIFICATIONS :
REQUIRED:
Bachelor’s degree from an accredited college or university.
Minimum of three years of relevant administrative, financial, or operational experience.
Strong organizational, analytical, and communication skills.
Ability to manage multiple priorities with attention to detail and accuracy.
Proficiency in Microsoft Office Suite.
PREFERRED:
Master’s degree from an accredited college or university.
Experience working in a higher education environment.
Proficiency with Workday.
An affinity for working in a dynamic, fast-paced environment.
PROCEDURE FOR CANDIDACY:
Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instructions.
Salary Range
$76,486.40-$84,131.83 AnnualThe position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance. For further details, please visit: https://www.montclair.edu/human-resources/benefits/
Montclair State University considers factors such as, but not limited to, scope and responsibilities of the position, candidate’s relevant work experience, education, skills, and internal equity, when extending an offer.
Salary offers for internal employees who are part of a collective bargaining unit (CBU) and are applying to a position that is within a CBU will be determined in accordance with contractual provisions.
Department
MarketingPosition Type
Professional - Non-FacultyContact Information:
For questions or concerns, please contact Human Resources' Workday Recruiting Support at 973-655-5000 (Option 2) , or email talent@montclair.edu .
Inclusion Statement
Montclair State University values access and educational excellence. We are committed to an environment of diverse perspectives which ensures that graduates will be civically engaged, committed to democracy, and prepared to thrive as global citizens. We foster a community that promotes varied experiences and voices. We seek applicants who will contribute diverse ideas and perspectives and who value an environment that promotes educational growth and advancement for all.
EEO/AA Statement
Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.
Additional information can be found on the website at
www.montclair.edu/human-resources/about-us/eo-aa-and-diversity/
Title IX and 34 C.F.R. 106 Policy
Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities. The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details, please visit: https://www.montclair.edu/human-resources/job-seekers/
See All 13 Office Operations Manager Jobs in New Jersey
Find roles in New Jersey that match your experience and apply in just a few clicks.
Find JobsOffice Operations Manager Jobs by City in New Jersey
Where New Jersey roles are concentrated, by current openings.
Office Operations Manager Job Market in New Jersey
A snapshot from current New Jersey openings, updated as new roles post.
Who's Hiring
What New Jersey Employers Look For
The qualifications that appear most often in office operations manager jobs across New Jersey.
- Bachelor's degree in business administration, management, or a related field required
- Three or more years of office or facilities management experience in a corporate environment
- Proficiency in office management software, including Microsoft 365 and project tracking tools
- Demonstrated ability to manage vendor contracts, budgets, and facility service agreements
- Strong organizational and cross-functional coordination skills across multiple departments
- Experience supervising administrative staff and managing day-to-day operational workflows
Office Operations Manager Jobs in New Jersey: Frequently Asked Questions
How do you become a office operations manager in New Jersey?
Most New Jersey employers require a bachelor's degree in business administration, management, or operations, though candidates with associate degrees and substantial office experience are also considered. There is no state-issued license for this role in New Jersey. The typical path is to start in an administrative coordinator or office administrator role at a New Jersey corporate, healthcare, or professional services employer, build experience managing vendors and facilities, and move into a management position from there.
Which companies hire office operations managers in New Jersey?
New Jersey office operations manager roles are posted by IQ-EQ, Wells Fargo, and Harvest Pack and others right now, based on current listings on Migrate Mate as of August 2026. New Jersey's dense concentration of Fortune 500 headquarters, major pharmaceutical firms, and financial services companies makes it one of the more active states for this role year-round.
Which New Jersey cities have the most office operations manager jobs?
Dayton, Iselin, and Summit have the most office operations manager openings in New Jersey. Newark anchors hiring through its financial and corporate sectors, Edison draws demand from its pharmaceutical and technology employer base, and Princeton benefits from its concentration of research institutions and professional services firms that maintain large administrative operations.
Are there remote office operations manager jobs in New Jersey?
Yes, but they're limited, since office operations management is fundamentally an on-site role involving facilities oversight, vendor coordination, and in-person staff supervision. About 43% of office operations manager openings tied to New Jersey are remote or hybrid as of August 2026, though most hybrid arrangements apply only to the administrative and reporting portions of the role rather than the full position.
How can I get hired as a office operations manager in New Jersey with little or no experience?
The most realistic entry path is through an administrative coordinator or office administrator role at a large New Jersey employer in pharmaceuticals, financial services, or healthcare, where operational complexity creates room to grow quickly. Companies like Merck, Prudential, and RWJBarnabas Health regularly hire entry-level administrative professionals who move into operations roles with demonstrated performance. Earning a credential such as a Certified Administrative Professional designation strengthens a candidate's profile for that transition.
Where can I find and apply to office operations manager jobs in New Jersey?
You can find and apply to office operations manager jobs in New Jersey on Migrate Mate, which lists current openings from employers across the state. Search the listings to find roles that match your experience level, industry background, and preferred location within New Jersey, then apply directly to the ones that fit.
See All 13 Office Operations Manager Jobs in New Jersey
Find roles in New Jersey that match your experience and apply in just a few clicks.
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