OPT Contract Administrator Jobs
Contract Administrator jobs on OPT require employers to handle subcontractual documentation, compliance tracking, and procurement oversight, all areas where F-1 students bring strong analytical training. Your OPT period gives you 12 months of authorized work, with a 24-month STEM extension available if your degree qualifies.
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Get Access To All JobsAt UPMC, we’re all here for the same reason — to make Life Changing Medicine happen. Join our team and you will play a unique and important role in our mission to change healthcare for the better.
Why Join UPMC?
We don’t just take care of patients — we take care of our team, too. And we have the data to prove it. In addition to the benefits you’d expect from an industry leader you can expect:
- AWARD-WINNING WORKPLACE: Ranked #1 for Best Places to Work for Women & Diverse Managers by Diversity MBA
- A recent study showed that UPMC benefits are 20% higher in value than other healthcare providers in our market.
- Competitive pay
- Tuition reimbursement
- Opportunities to grow in your career at UPMC
UPMC is looking for a full-time Contract Administrator.
This position works Monday- Friday, 7: 30a - 4:00p or 8:00a-4:30p.
This is an almost entirely remote position with on-site work required quarterly.
Purpose:
The Contract Administrator reflects the mission, vision, and values of UPMC, adheres to the organization's Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines, and all other regulatory and accreditation standards. The Contract Administrator will monitor, create, and update UPMC Sourcing contracts and associated products by working collaboratively with Sourcing Leads and the Content team. Responsibilities include reviewing contracts and item data, completing templates, and ensuring all documents are loaded into the UPMC system timely and accurately. This role will play a significant role in addressing product disruptions such as backorders, discontinuations, and recalls, as well as maintaining accurate records of rebates received for UPMC. The Contract Administrator will provide support to the Sourcing Leads and Value Analysis teams for cost savings opportunities and new product introductions. The individual must be able to work effectively both independently and in a team environment and must be able to accommodate multiple projects in a fast-paced environment.
Responsibilities:
- Monitors all existing contracts and accurately updates tracker file on a regular basis.
- Assists contract owners with new and renewing contracts process including drafting amendments and competing price file templates.
- Create contract performance reports for local, supply contracts for owners to review.
- Reviews and verifies details of the analyses completed by the GPO team and prepares recommendations for further action.
- Confirms GPO contract details and facilitates the activation process with the GPO team.
- Performs accurate entry of all contracts and related documents into multiple contract management systems including Premier, Ariba and the system network (G drive).
- Enters Jira tickets for all contract and item updates to the content team, follow up as needed until complete.
- Completes any contract owner updates in Premier and Ariba.
- Enters and maintains Peoplesoft Item Master data including new item setup (IM registration form) and item updates. Works with item owner and enters Jira ticket for Content team to complete.
- Works with Content team to update vendor hosted catalogs and eMarketplace content.
- Monitors EDI exceptions report and resolves pricing issues by working with supplier and item owner.
- Processes new supplier adds as needed. Completes Supplier Add Form and enters Jira ticket for creation.
- Completes MedApproved tasks as assigned to include new item adds and CDM codes.
- Supports sourcing leads and value analysis teams with agenda, notes, and PowerPoint presentations.
- Supports clinical specialty committees focused on product introductions, value analysis, and utilization review consistent with UPMC policies and procedures.
- Reviews Sourcing Jira ticket queue daily for backordered/discontinued items.
- Completes IM registration forms, responds to questions, adds information as needed.
- Supports Sourcing leads and end-users in remediation of supply availability disruptions (backorders/recalls).
- Updates Premier designated categories as directed by item owners.
- Completes Premier Category Issue template, communicates with Premier team, and updates the main file on the G drive.
- Reviews rebate payments received by Finance and adds payment information to the rebate log.
- Research and reconcile lines as needed for Finance.
- Records any sales tracings payments on the tracings log.
- Contacts suppliers regarding outstanding payments.
- Assists in updating and maintaining the sourcing Smartsheet file.
- Participates in periodic business reviews with Sourcing leads and suppliers, providing support as needed.
- Collaborates with Strategic Sourcing, Value Analysis, and Supply Continuity teams regularly.
- Coordinates the flow of information between appropriate parties to accomplish customers and supply management objectives.
- Participates in and completes special projects as needed.
Required:
- Bachelor's degree in Business, Finance, Accounting, Supply Chain Management or related field required OR equivalent education and experience
- Demonstrated expertise in Microsoft Excel, Word, and PowerPoint
- Effective problem solving, critical thinking, and multi-tasking skills
- Ability to organize and prioritize workload
- Excellent verbal and written communication skills
- Ability to work both independently and in a collaborative team-based environment, contributing ideas, participating in team decisions, and achieving team outcomes
- Ability to be flexible and adaptable in a rapidly changing environment
Preferred:
- Demonstrated competency with PeopleSoft
- Demonstrated competency with Jira system
- Demonstrated competency with Ariba system
- Demonstrated ability to proactively assist customers with their immediate and long-term needs
Licensure, Certifications, and Clearances:
- Act 34
UPMC is an Equal Opportunity Employer/Disability/Veteran
At UPMC, we’re all here for the same reason — to make Life Changing Medicine happen. Join our team and you will play a unique and important role in our mission to change healthcare for the better.
Why Join UPMC?
We don’t just take care of patients — we take care of our team, too. And we have the data to prove it. In addition to the benefits you’d expect from an industry leader you can expect:
- AWARD-WINNING WORKPLACE: Ranked #1 for Best Places to Work for Women & Diverse Managers by Diversity MBA
- A recent study showed that UPMC benefits are 20% higher in value than other healthcare providers in our market.
- Competitive pay
- Tuition reimbursement
- Opportunities to grow in your career at UPMC
UPMC is looking for a full-time Contract Administrator.
This position works Monday- Friday, 7: 30a - 4:00p or 8:00a-4:30p.
This is an almost entirely remote position with on-site work required quarterly.
Purpose:
The Contract Administrator reflects the mission, vision, and values of UPMC, adheres to the organization's Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines, and all other regulatory and accreditation standards. The Contract Administrator will monitor, create, and update UPMC Sourcing contracts and associated products by working collaboratively with Sourcing Leads and the Content team. Responsibilities include reviewing contracts and item data, completing templates, and ensuring all documents are loaded into the UPMC system timely and accurately. This role will play a significant role in addressing product disruptions such as backorders, discontinuations, and recalls, as well as maintaining accurate records of rebates received for UPMC. The Contract Administrator will provide support to the Sourcing Leads and Value Analysis teams for cost savings opportunities and new product introductions. The individual must be able to work effectively both independently and in a team environment and must be able to accommodate multiple projects in a fast-paced environment.
Responsibilities:
- Monitors all existing contracts and accurately updates tracker file on a regular basis.
- Assists contract owners with new and renewing contracts process including drafting amendments and competing price file templates.
- Create contract performance reports for local, supply contracts for owners to review.
- Reviews and verifies details of the analyses completed by the GPO team and prepares recommendations for further action.
- Confirms GPO contract details and facilitates the activation process with the GPO team.
- Performs accurate entry of all contracts and related documents into multiple contract management systems including Premier, Ariba and the system network (G drive).
- Enters Jira tickets for all contract and item updates to the content team, follow up as needed until complete.
- Completes any contract owner updates in Premier and Ariba.
- Enters and maintains Peoplesoft Item Master data including new item setup (IM registration form) and item updates. Works with item owner and enters Jira ticket for Content team to complete.
- Works with Content team to update vendor hosted catalogs and eMarketplace content.
- Monitors EDI exceptions report and resolves pricing issues by working with supplier and item owner.
- Processes new supplier adds as needed. Completes Supplier Add Form and enters Jira ticket for creation.
- Completes MedApproved tasks as assigned to include new item adds and CDM codes.
- Supports sourcing leads and value analysis teams with agenda, notes, and PowerPoint presentations.
- Supports clinical specialty committees focused on product introductions, value analysis, and utilization review consistent with UPMC policies and procedures.
- Reviews Sourcing Jira ticket queue daily for backordered/discontinued items.
- Completes IM registration forms, responds to questions, adds information as needed.
- Supports Sourcing leads and end-users in remediation of supply availability disruptions (backorders/recalls).
- Updates Premier designated categories as directed by item owners.
- Completes Premier Category Issue template, communicates with Premier team, and updates the main file on the G drive.
- Reviews rebate payments received by Finance and adds payment information to the rebate log.
- Research and reconcile lines as needed for Finance.
- Records any sales tracings payments on the tracings log.
- Contacts suppliers regarding outstanding payments.
- Assists in updating and maintaining the sourcing Smartsheet file.
- Participates in periodic business reviews with Sourcing leads and suppliers, providing support as needed.
- Collaborates with Strategic Sourcing, Value Analysis, and Supply Continuity teams regularly.
- Coordinates the flow of information between appropriate parties to accomplish customers and supply management objectives.
- Participates in and completes special projects as needed.
Required:
- Bachelor's degree in Business, Finance, Accounting, Supply Chain Management or related field required OR equivalent education and experience
- Demonstrated expertise in Microsoft Excel, Word, and PowerPoint
- Effective problem solving, critical thinking, and multi-tasking skills
- Ability to organize and prioritize workload
- Excellent verbal and written communication skills
- Ability to work both independently and in a collaborative team-based environment, contributing ideas, participating in team decisions, and achieving team outcomes
- Ability to be flexible and adaptable in a rapidly changing environment
Preferred:
- Demonstrated competency with PeopleSoft
- Demonstrated competency with Jira system
- Demonstrated competency with Ariba system
- Demonstrated ability to proactively assist customers with their immediate and long-term needs
Licensure, Certifications, and Clearances:
- Act 34
UPMC is an Equal Opportunity Employer/Disability/Veteran
See all 1,073+ OPT Contract Administrator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new OPT Contract Administrator Jobs.
Get Access To All JobsTips for Finding OPT Sponsorship as a Contract Administrator
Target industries with high contract volume
Defense contractors, construction firms, healthcare systems, and technology companies manage large contract portfolios and hire Contract Administrators regularly. These sectors also have stronger institutional familiarity with OPT work authorization, reducing friction during the hiring process.
Highlight your degree's relevance clearly
Contract Administrator roles qualify as specialty occupations under OPT when tied to a business, law, supply chain, or engineering degree. Make the connection explicit on your resume, vague degree descriptions give hiring managers reason to hesitate on sponsorship conversations.
Address OPT proactively in applications
Many employers assume international candidates require immediate H-1B visa sponsorship. Clarify upfront that OPT provides immediate, employer-sponsored-free authorization for up to three years, removing the cost and lottery risk from their near-term hiring decision.
Build contract management tool proficiency
Proficiency in Ariba, Coupa, Salesforce CPQ, or DocuSign contract management platforms strengthens your candidacy significantly. Employers sponsoring OPT students want to see job-ready skills that justify the administrative overhead of supporting your work authorization.
Pursue relevant certifications before applying
Certifications like the Certified Federal Contracts Manager or CPCM from NCMA signal professional seriousness to employers. Candidates with credentials are consistently viewed as lower-risk hires, which matters when an employer is also navigating OPT paperwork for the first time.
Prepare a clear OPT timeline for interviews
Know your OPT start date, end date, and STEM extension eligibility before any interview. Employers appreciate candidates who can answer authorization questions confidently and accurately, rather than those who seem uncertain about their own work authorization status.
Contract Administrator OPT: Frequently Asked Questions
Do Contract Administrator jobs typically support OPT work authorization?
Many do, particularly in defense, technology, healthcare, and infrastructure sectors where contract management is a core business function. Contract Administrator roles generally qualify as specialty occupations because they require at minimum a bachelor's degree in business, supply chain, law, or a related field. Browse OPT-eligible Contract Administrator listings on Migrate Mate to find employers already open to F-1 students.
Does a Contract Administrator role qualify for the STEM OPT extension?
It depends on your underlying degree. If you graduated with a STEM-designated degree, such as a bachelor's in management information systems, industrial engineering, or supply chain management, and your Contract Administrator role applies those technical skills, you may qualify for the 24-month STEM OPT extension. A business administration or legal studies degree typically would not qualify. Confirm your CIP code with your DSO before applying for the extension.
What degree backgrounds are most relevant for Contract Administrator roles on OPT?
Business administration, supply chain management, construction management, industrial engineering, and paralegal or legal studies degrees all map well to Contract Administrator responsibilities. The connection between your field of study and the role's core duties, drafting agreements, managing compliance, overseeing procurement, must be clear, since that alignment is what makes the position OPT-eligible as a specialty occupation.
How should I explain my OPT status to a Contract Administrator employer unfamiliar with F-1 visas?
Lead with what OPT means practically for them: you're already authorized to work in the U.S. without any petition or fee on their part, and that authorization lasts 12 months with a potential 24-month STEM extension. The employer's only obligation is to enroll in E-Verify if you pursue a STEM extension. Framing it as low-risk, immediate authorization rather than a complex immigration situation tends to move conversations forward more effectively.
What happens if my OPT expires before my employer files for H-1B sponsorship?
If your employer files an H-1B petition before the April 1 regular filing deadline and you're in valid OPT status at that point, cap-gap protection automatically extends your OPT work authorization through October 1 of that year if selected in the lottery. This is a critical planning detail for Contract Administrators on OPT, your employment doesn't need to stop between OPT expiration and H-1B activation, provided your employer files on time.