Finance Administrator Jobs for OPT Students
Finance Administrator jobs are actively filled by OPT-eligible candidates at corporations, universities, and financial institutions. Most roles require a degree in finance, accounting, or business, fields that align well with OPT authorization. Standard OPT gives you 12 months; STEM OPT extension is not available for this classification.
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The Engineering Business Center-North, within the College of Engineering at the University of Arizona, is seeking a detail-oriented and proactive Finance Administrator. This position is part of the business and administrative support team serving four academic departments: Academic Affairs, Aerospace and Mechanical Engineering, Biomedical Engineering, and Systems and Industrial Engineering. The Finance Administrator will assist with business and finance operations, including reviewing and monitoring departmental accounts to ensure appropriate spending and compliance with university and sponsor regulations; reconciling financial accounts and payroll expenditures; tracking salary distributions, budgets, and fund balances; analyzing routine budget variances; and supporting the preparation of financial forecasts and reports. Additionally, the Finance Administrator will help compile monthly financial reports, assist in identifying process improvements, and ensure documentation is maintained in accordance with university records retention schedules. The ideal candidate will work under general supervision and should have a foundational understanding of business and operational functions within a department or unit. They will collaborate closely with the business office team to streamline processes, support compliance, and improve service delivery for the departments supported by the Business Center. Strong communication skills are essential, as this position regularly interacts with faculty, staff, and university units to interpret financial policies and procedures. This position reports to the Director of Finance and Administration and will work closely with them to support the financial and administrative functions of the Business Center. Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.
Duties & Responsibilities
- Assist the Director of Finance and Administration in the review and monitoring of departmental accounts to ensure appropriate spending and compliance with university policies. Utilize knowledge of University systems and department tools to support financial analysis and reconciliation efforts.
- Identify routine budget variances, provide explanations, and offer recommendations for corrective action.
- Assist in reconciliation of UA payroll expenditures to ensure faculty, staff, student position distributions are aligned with departmental budgets, including reviewing financial data to identify discrepancies and supporting the preparation of reconciliation reports.
- Initiate Position Distribution in UAccess Employee, verify accuracy of funding requests, working closely faculty and staff to ensure compliance with budget guidelines.
- Maintain approved department budgets, performing financial data analysis to track expenses against approved Expenditure Authority/College approved budgets and identify potential variances.
- Compile and interpret financial data using UAccess Analytics to generate monthly reports and, providing accurate and timely information to support management in decision-making.
- Initiate Salary Expense Transfers (SET) to ensure accurate allocation of salary expenditures to the appropriate account numbers, maintaining financial accuracy and compliance.
- Analyze spending patterns to identify opportunities for cost reductions and process improvements.
- Provide financial data to administrative staff to support the preparation of disbursement vouchers, travel authorizations, and expense reimbursements. Assist with generating financial reports, forecasts, and budgets by offering data analysis and insights.
- Initiate and process UA Foundation forms for reimbursements and fund transfers to UA Gift accounts.
- Collaborate with the Finance/Business team to monitor fund allocations, ensuring alignment with the approved budget, projections and financial models.
- Perform general error corrections to address accounting discrepancies. Conduct financial analysis to verify the accuracy of the general ledger and support the preparation of accurate financial reports.
- Assist in the preparation of financial forecasts which may include analyzing historical data, identifying trends, and making recommendations to the Director of Finance and Administration.
- Provide mentorship and training to business office staff on university policies, effective communication practices, and standard administrative procedures to ensure consistency, compliance, and operational efficiency.
- Serve as backup to the business office by assisting in the reconciliation process for UA Purchasing Card (P-Card) transactions and compiling the required supporting documentation, ensuring compliance with university policies and procedures.
- Organize and file departmental account documentation and correspondence, financial transactions per records retention schedules, and other sponsor supporting documentation.
- Perform other duties and projects as needed to support financial operations and compliance.
Knowledge, Skills, And Abilities (KSAs)
- Strong initiative and prioritization skills.
- Possess excellent written and verbal communication skills.
- Proficient in Microsoft Suite (Word, Excel, and Outlook).
- Knowledge of accounting, financial, and industry principles, practices, principles and procedures.
- Ability to research and analyze data.
- Ability to maintain sensitivity with confidential information.
Minimum Qualifications
- Bachelor's degree or equivalent advanced learning attained through professional level experience required.
- Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience.
Preferred Qualifications
- Experience using Smartsheet or other cloud-based work management platform(s).
- Experience with UA policies and procedures, and with UAccess Financials, Research, Employee, Analytics, and Student.
- Experience in higher education or government accounting and budgeting experience, including various fund types (recurring operating funds, gifts, grants and indirect cost revenue, auxiliary funds, etc).
FLSA Exempt
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job FTE 1.0
Work Calendar Fiscal
Job Category Organizational Administration
Benefits Eligible Yes - Full Benefits
Rate of Pay $59,404 - $74,254
Compensation Type salary at 1.0 full-time equivalency (FTE)
Grade 8
Compensation Guidance
The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity. The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Career Stream and Level PC2
Job Family Administrative Operations
Job Function Organizational Administration
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies 1
Target Hire Date
Expected End Date
Contact Information for Candidates Mauro Oliveros, moliveros@arizona.edu
Open Date 3/17/2026
Open Until Filled Yes
Documents Needed to Apply Resume and Cover Letter
Special Instructions to Applicant
Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.
Position Highlights
The Engineering Business Center-North, within the College of Engineering at the University of Arizona, is seeking a detail-oriented and proactive Finance Administrator. This position is part of the business and administrative support team serving four academic departments: Academic Affairs, Aerospace and Mechanical Engineering, Biomedical Engineering, and Systems and Industrial Engineering. The Finance Administrator will assist with business and finance operations, including reviewing and monitoring departmental accounts to ensure appropriate spending and compliance with university and sponsor regulations; reconciling financial accounts and payroll expenditures; tracking salary distributions, budgets, and fund balances; analyzing routine budget variances; and supporting the preparation of financial forecasts and reports. Additionally, the Finance Administrator will help compile monthly financial reports, assist in identifying process improvements, and ensure documentation is maintained in accordance with university records retention schedules. The ideal candidate will work under general supervision and should have a foundational understanding of business and operational functions within a department or unit. They will collaborate closely with the business office team to streamline processes, support compliance, and improve service delivery for the departments supported by the Business Center. Strong communication skills are essential, as this position regularly interacts with faculty, staff, and university units to interpret financial policies and procedures. This position reports to the Director of Finance and Administration and will work closely with them to support the financial and administrative functions of the Business Center. Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.
Duties & Responsibilities
- Assist the Director of Finance and Administration in the review and monitoring of departmental accounts to ensure appropriate spending and compliance with university policies. Utilize knowledge of University systems and department tools to support financial analysis and reconciliation efforts.
- Identify routine budget variances, provide explanations, and offer recommendations for corrective action.
- Assist in reconciliation of UA payroll expenditures to ensure faculty, staff, student position distributions are aligned with departmental budgets, including reviewing financial data to identify discrepancies and supporting the preparation of reconciliation reports.
- Initiate Position Distribution in UAccess Employee, verify accuracy of funding requests, working closely faculty and staff to ensure compliance with budget guidelines.
- Maintain approved department budgets, performing financial data analysis to track expenses against approved Expenditure Authority/College approved budgets and identify potential variances.
- Compile and interpret financial data using UAccess Analytics to generate monthly reports and, providing accurate and timely information to support management in decision-making.
- Initiate Salary Expense Transfers (SET) to ensure accurate allocation of salary expenditures to the appropriate account numbers, maintaining financial accuracy and compliance.
- Analyze spending patterns to identify opportunities for cost reductions and process improvements.
- Provide financial data to administrative staff to support the preparation of disbursement vouchers, travel authorizations, and expense reimbursements. Assist with generating financial reports, forecasts, and budgets by offering data analysis and insights.
- Initiate and process UA Foundation forms for reimbursements and fund transfers to UA Gift accounts.
- Collaborate with the Finance/Business team to monitor fund allocations, ensuring alignment with the approved budget, projections and financial models.
- Perform general error corrections to address accounting discrepancies. Conduct financial analysis to verify the accuracy of the general ledger and support the preparation of accurate financial reports.
- Assist in the preparation of financial forecasts which may include analyzing historical data, identifying trends, and making recommendations to the Director of Finance and Administration.
- Provide mentorship and training to business office staff on university policies, effective communication practices, and standard administrative procedures to ensure consistency, compliance, and operational efficiency.
- Serve as backup to the business office by assisting in the reconciliation process for UA Purchasing Card (P-Card) transactions and compiling the required supporting documentation, ensuring compliance with university policies and procedures.
- Organize and file departmental account documentation and correspondence, financial transactions per records retention schedules, and other sponsor supporting documentation.
- Perform other duties and projects as needed to support financial operations and compliance.
Knowledge, Skills, And Abilities (KSAs)
- Strong initiative and prioritization skills.
- Possess excellent written and verbal communication skills.
- Proficient in Microsoft Suite (Word, Excel, and Outlook).
- Knowledge of accounting, financial, and industry principles, practices, principles and procedures.
- Ability to research and analyze data.
- Ability to maintain sensitivity with confidential information.
Minimum Qualifications
- Bachelor's degree or equivalent advanced learning attained through professional level experience required.
- Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience.
Preferred Qualifications
- Experience using Smartsheet or other cloud-based work management platform(s).
- Experience with UA policies and procedures, and with UAccess Financials, Research, Employee, Analytics, and Student.
- Experience in higher education or government accounting and budgeting experience, including various fund types (recurring operating funds, gifts, grants and indirect cost revenue, auxiliary funds, etc).
FLSA Exempt
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job FTE 1.0
Work Calendar Fiscal
Job Category Organizational Administration
Benefits Eligible Yes - Full Benefits
Rate of Pay $59,404 - $74,254
Compensation Type salary at 1.0 full-time equivalency (FTE)
Grade 8
Compensation Guidance
The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity. The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Career Stream and Level PC2
Job Family Administrative Operations
Job Function Organizational Administration
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies 1
Target Hire Date
Expected End Date
Contact Information for Candidates Mauro Oliveros, moliveros@arizona.edu
Open Date 3/17/2026
Open Until Filled Yes
Documents Needed to Apply Resume and Cover Letter
Special Instructions to Applicant
Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.
How to Get Visa Sponsorship as a Finance Administrator
Target employers with established OPT hiring track records
Large corporations, universities, and hospital systems regularly hire finance administrators on OPT. These organizations have HR teams familiar with work authorization paperwork, which reduces friction during the offer process and speeds up onboarding.
Align your degree field with the job description
OPT requires your job to be directly related to your degree. A finance administrator role must connect to your major in finance, accounting, business administration, or a closely related field. Weak alignment can put your OPT authorization at risk.
Highlight ERP and accounting software proficiency
Employers screening finance administrator candidates want specific system experience, SAP, Oracle, QuickBooks, or NetSuite. Listing these in your resume signals that you can contribute immediately, which matters more when employers weigh the added steps of hiring on OPT.
Report your employer to your DSO within 10 days of starting
Once you accept an offer, you must report your employer's name, address, and start date to your Designated School Official. Failing to update your SEVIS record on time puts your F-1 status at risk, even if you have a valid EAD card.
Track your unemployment days carefully throughout your OPT period
F-1 students on OPT can only be unemployed for 90 days total. Finance administrator job searches can take weeks, so start early, document every application, and avoid gaps between roles wherever possible.
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Get Access To All JobsFrequently Asked Questions
Can I work as a Finance Administrator on OPT?
Yes, as long as the role directly relates to your degree field. Finance administrator positions qualify when your major is in finance, accounting, business administration, or a closely related discipline. Your employer does not need to sponsor a visa for OPT employment, your EAD card is your work authorization. Before accepting an offer, confirm with your DSO that the role satisfies the OPT direct-relationship requirement.
Do Finance Administrator jobs typically lead to H-1B sponsorship?
Some do, but it depends heavily on the employer. Large corporations and financial institutions with dedicated HR teams are more likely to sponsor H-1B petitions for finance staff than small businesses. When evaluating offers, ask directly whether the company has sponsored H-1B visas for similar roles before. Migrate Mate filters job listings by sponsorship history, which makes it easier to identify employers who have done it.
Is a Finance Administrator role eligible for the STEM OPT extension?
Generally no. The STEM OPT extension requires a degree in a qualifying STEM field, finance and business administration degrees are not on the DHS STEM designated degree program list. This means most finance administrators are limited to 12 months of post-completion OPT. If you hold a dual degree or a STEM-qualifying minor that was your primary major, confirm eligibility with your DSO.
What does a Finance Administrator do day-to-day?
Finance administrators handle accounts payable and receivable, budget tracking, financial reporting, invoice processing, and reconciliation. Many also support audits, manage vendor relationships, and maintain financial databases using software like SAP or QuickBooks. The role sits between entry-level accounting and financial analyst positions, making it a practical first role for OPT students building U.S. work experience in finance.
How do I find Finance Administrator jobs that accept OPT candidates?
Search Migrate Mate, which lists finance administrator openings at employers who have a documented history of hiring international candidates on OPT and work visas. Standard job boards don't filter by sponsorship willingness, so you risk spending significant time applying to roles where OPT candidates are screened out early. Migrate Mate surfaces roles where your work authorization is not a disqualifying factor.
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