Mid Level Private Secretary Jobs
Mid level private secretary jobs call for professionals ready to own complex schedules and confidential projects end to end, coordinating across senior stakeholders with minimal direction. Openings are concentrated in Education and Healthcare & Medical Services, with {{remote_hybrid_pct}}% remote or hybrid availability, and employers like UPMC, Kiernan Trebach, and NYU Langone Health hiring at this level now.
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See related jobsLegal Secretary / Assistant
Kiernan Trebach LLP | Rockville, MD
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About the Firm
We are a Civil Litigation Defense Law Firm. Our mission is focused on a slow and sustainable growth process to create a diverse working environment while remaining sensitive to the needs of our employees and their families. Kiernan Trebach has become respected for our effective defense of clients ranging from Fortune 100 companies to individuals and small business owners. We take pride in knowing our clients, understanding what they want, and exceeding their expectations.
The Role
We are seeking a SEASONED Litigation Legal Secretary/Assistantwith 5+ years of experience to join our team. Your role will be to join our team in our Rockville, MD office and support multiple lawyers' litigation matters in DC, Maryland, and Virginia.
What You Will Do
As a Legal Secretary/Assistant in our Rockville, MD Office, the following duties would be expected of you:
- Processing of outgoing certified mail documents and subpoenas.
- Drafting and Formatting Letters and Legal Documents
- Scheduling Depositions
- Managing Travel Arrangements
- Time Entry
- Calendar Management
- E-Filing Motions and other Pleadings
- Organizing Discovery Materials
- Trial preparation
- Processing Records
- Billing Edits
- Managing Expense Reports
- Other General Office Administration Functions
What You Will Bring
Our ideal candidate will have 5+ years of relevant experience and the following credentials/skills:
- High School or GED
- Strong working knowledge of document preparation requirements and filing procedures for Court submissions in local Circuit and District Courts – DC, MD, and VA.
- Strong organizational skills with the ability to prioritize and meet deadlines.
- Microsoft Office proficiency.
- Proactive work style, taking initiative to anticipate attorney needs.
- Familiarity with document management systems.
Benefits
- Health Insurance
- Life Insurance and AD&D Insurance
- Dental Insurance
- Vision Insurance
- 401(k) Profit Sharing
- Medical Flexible Spending Account
- Dependent Care Flexible Spending Account
- Holiday Pay
- Long-Term Disability
- Short-Term Disability
- Flexible Schedules
Why You'll Love Us
At Kiernan Trebach LLP, we commit our talents and energy to continue a decades-long practice devoted to defense litigation and counseling the Firm's clients on issues that affect their potential for litigation. Kiernan Trebach represents clients on a national basis, and maintains twelve offices in nine states plus the District of Columbia, with local presence in several others. Our lawyers have appeared in the courts of over 35 states and territories.
Equal Opportunity Statement
**Kiernan Trebach LLP is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard for race, ethnic background, color, religion, sexual orientation, age, gender identity, national origin, veteran status, disability or genetic information.**
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Who's Hiring
Top Industries Hiring
- Education
- Healthcare & Medical Services
Mid Level Private Secretary Jobs: Frequently Asked Questions
How do I get a mid level private secretary job?
Position yourself by highlighting ownership, not just assistance. Emphasize situations where you managed high-stakes calendars independently, handled confidential communications, or coordinated multi-party logistics without close supervision. Tailor your resume to show decisions you made and outcomes you drove. Mid level roles prioritize candidates who demonstrate professional judgment and discretion, so concrete examples of handling sensitive information or resolving scheduling conflicts carry significant weight in applications.
Which companies hire mid level private secretarys?
Companies hiring mid level private secretarys right now include UPMC, Kiernan Trebach, and NYU Langone Health, based on current listings on Migrate Mate as of November 2026. At this level, hiring tends to come from established organizations with senior leadership teams that require dedicated, experienced support rather than general administrative coverage.
How do I move up to a mid level private secretary role?
Moving from early-career to mid level comes from consistently expanding scope: taking on larger executive portfolios, managing more complex travel and event logistics, and demonstrating sound judgment with sensitive information. Building fluency in office management platforms, refining professional communication across all levels of an organization, and showing measurable reliability over time are what distinguish candidates ready for mid level responsibility.
Which industries hire the most mid level private secretarys?
Mid Level private secretary roles concentrate in Education and Healthcare & Medical Services, based on current listings on Migrate Mate as of November 2026. These sectors typically have dense senior leadership structures and high-volume executive activity, creating steady demand for experienced secretarial support that goes well beyond basic administrative tasks.