Project Coordinator Jobs in Chicago, IL
Project Coordinator jobs in Chicago are in strong demand, concentrated in the Loop, River North, and the Near North Side across construction, healthcare, technology, and professional services. Employers hiring right now include Crowe, Ledcor, and HDR. Find a role that fits below and apply directly.
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With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.
Job Description
The purpose of this Job Description is to communicate the responsibilities and duties associated with this position. While the following information should be considered a comprehensive description of the position, it should be noted that some responsibilities and duties might not be specifically addressed. Associa Chicagoland and 33 West Ontario Condominium Association emphasize a team approach and every employee is expected to perform any reasonable task or request that is consistent with fulfilling
company and client objectives.
The Project Coordinator is responsible for assisting and supporting the General Manager with the day-to day administration of the Association and the Facilities and Chiller entity pursuant to this job description, the management agreements, the Declaration and Bylaws and the objectives of the Board of Directors, as well as the Reciprocal Agreement for the shared Facilities.
When other management staff members are absent or not available, the Project Coordinator is expected to perform, to the best of his or her ability and good judgment, their duties. The Project Coordinator should become familiar with the basic legal documents of the Illinois Condominium Property Act, and the federal, state and local laws. The Project Coordinator should have excellent multi-tasking, communication, project, and customer service skills and know the basic fundamentals of budgeting and accounting.
The Project Coordinator shall work onsite in the Management office “posted hours” which are currently Mondays, Wednesdays, and Fridays from 9:00 a.m. until 5:00 p.m. and Tuesdays and Thursdays from 11:00 a.m. until 7:00 p.m.
GENERAL
- Conduct all business in accordance with the Associa Chicagoland and the Association’s policies and procedures, fair housing, Americans with Disabilities Act, and all other laws pertaining to condominiums.
- Promote the Association and Facilities/Chiller entities as first-class properties and support the reputation of the managing agent.
- Respond to emergencies as needed.
- Maintain strict confidentiality of all unit owner, resident, employee, entity owner, and property information.
- Endeavor to provide competent, prompt, and courteous customer service, including conflict resolution to all unit owners, residents, guests, and entity owners.
- Assist in answering incoming calls, take messages, and/or forward calls to the appropriate party promptly and provide follow up.
- Maintain a neat and orderly workspace including paper and scanned files.
- Present oneself in appropriate work attire.
- When other staff members are absent or unavailable, the Project Coordinator is expected to perform, to the best of his or her ability and in good judgment, their duties.
Requirements
The Project Coordinator shall have proficient knowledge of the following:
- Construction and computer/technology projects
- Accounting, Financials, Payroll, and Budgeting
- Microsoft Office products (Word, Excel, Outlook, Publisher, etc.)
- Communities/property/real estate and common interest communities or associations
- Typical business correspondence (grammar, structure, punctuation, spelling, etc.)
- Professional communication skills
- Conflict resolution techniques
- Exceptional customer service skills
- Time-management and prioritization skills
- Self-motivated
- Proactive
- Detail orientated
- Loyal
- Team player
- Reliable
- Ethical
- Multi-tasker
- Confident
- High School Diploma Required
- Bachelor’s Degree Preferred
- 3 years or more of Community Association and/or project management experience preferred
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.
Job Description
The purpose of this Job Description is to communicate the responsibilities and duties associated with this position. While the following information should be considered a comprehensive description of the position, it should be noted that some responsibilities and duties might not be specifically addressed. Associa Chicagoland and 33 West Ontario Condominium Association emphasize a team approach and every employee is expected to perform any reasonable task or request that is consistent with fulfilling
company and client objectives.
The Project Coordinator is responsible for assisting and supporting the General Manager with the day-to day administration of the Association and the Facilities and Chiller entity pursuant to this job description, the management agreements, the Declaration and Bylaws and the objectives of the Board of Directors, as well as the Reciprocal Agreement for the shared Facilities.
When other management staff members are absent or not available, the Project Coordinator is expected to perform, to the best of his or her ability and good judgment, their duties. The Project Coordinator should become familiar with the basic legal documents of the Illinois Condominium Property Act, and the federal, state and local laws. The Project Coordinator should have excellent multi-tasking, communication, project, and customer service skills and know the basic fundamentals of budgeting and accounting.
The Project Coordinator shall work onsite in the Management office “posted hours” which are currently Mondays, Wednesdays, and Fridays from 9:00 a.m. until 5:00 p.m. and Tuesdays and Thursdays from 11:00 a.m. until 7:00 p.m.
GENERAL
- Conduct all business in accordance with the Associa Chicagoland and the Association’s policies and procedures, fair housing, Americans with Disabilities Act, and all other laws pertaining to condominiums.
- Promote the Association and Facilities/Chiller entities as first-class properties and support the reputation of the managing agent.
- Respond to emergencies as needed.
- Maintain strict confidentiality of all unit owner, resident, employee, entity owner, and property information.
- Endeavor to provide competent, prompt, and courteous customer service, including conflict resolution to all unit owners, residents, guests, and entity owners.
- Assist in answering incoming calls, take messages, and/or forward calls to the appropriate party promptly and provide follow up.
- Maintain a neat and orderly workspace including paper and scanned files.
- Present oneself in appropriate work attire.
- When other staff members are absent or unavailable, the Project Coordinator is expected to perform, to the best of his or her ability and in good judgment, their duties.
Requirements
The Project Coordinator shall have proficient knowledge of the following:
- Construction and computer/technology projects
- Accounting, Financials, Payroll, and Budgeting
- Microsoft Office products (Word, Excel, Outlook, Publisher, etc.)
- Communities/property/real estate and common interest communities or associations
- Typical business correspondence (grammar, structure, punctuation, spelling, etc.)
- Professional communication skills
- Conflict resolution techniques
- Exceptional customer service skills
- Time-management and prioritization skills
- Self-motivated
- Proactive
- Detail orientated
- Loyal
- Team player
- Reliable
- Ethical
- Multi-tasker
- Confident
- High School Diploma Required
- Bachelor’s Degree Preferred
- 3 years or more of Community Association and/or project management experience preferred
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
See All 86 Project Coordinator Jobs in Chicago
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Find Project Coordinator JobsProject Coordinator Job Market in Chicago
Who's Hiring
- Crowe10
- Ledcor6
- HDR3
- TIAA3
- GLOMO3
Top Industries Hiring
- Education10
- Healthcare & Medical Services3
- Investment & Asset Management3
Project Coordinator Jobs in Chicago: Frequently Asked Questions
How do I get a project coordinator job in Chicago?
Focus your search on Chicago's biggest hiring sectors: construction and real estate development along the lakefront and South Loop, healthcare systems anchored in Streeterville and the Medical District, and corporate technology and consulting firms in the Loop and River North. Candidates who hold a PMP or CAPM certification, or experience with tools like Smartsheet or Microsoft Project, stand out in Chicago's competitive market. Networking through local chapters of PMI's Chicago chapter also gives applicants a meaningful edge.
Which companies hire project coordinators in Chicago?
Chicago project coordinator roles are posted by Crowe, Ledcor, and HDR and others right now, based on current listings on Migrate Mate as of September 2026. Chicago's employer base is unusually broad, mixing large healthcare systems, major architecture and engineering firms, financial institutions headquartered downtown, and Fortune 500 corporations that maintain significant operations in the Loop.
Are there remote project coordinator jobs in Chicago?
Yes, though availability depends heavily on the role's nature. Desk-based coordination in technology, consulting, and financial services tends to support remote or hybrid arrangements, while construction, facilities, and healthcare project roles almost always require on-site presence. About 74% of project coordinator openings tied to Chicago are remote or hybrid as of September 2026, with the strongest remote options coming from the city's large tech and professional services employers.
How can I get a project coordinator job in Chicago with little or no experience?
The most realistic entry path in Chicago is targeting coordinator assistant or project administrator roles at mid-size construction and real estate firms in the South Loop and West Loop, where employer volume is high and on-the-job training is common. Chicago's large healthcare networks also hire entry-level project support staff with transferable administrative experience. Earning a Google Project Management Certificate or CAPM before applying, and connecting with PMI Chicago for mentorship, meaningfully improves your odds against more experienced candidates.
Which industries hire the most project coordinators in Chicago?
Chicago project coordinator roles concentrate in Education, Healthcare & Medical Services, and Investment & Asset Management, based on current listings on Migrate Mate as of September 2026. Chicago's density of major hospital systems, large-scale construction activity in downtown and along the lakefront, and a deep base of management consulting and technology firms all drive sustained, high-volume demand for project coordination talent across the city.
Related Jobs in Illinois
See All 86 Project Coordinator Jobs in Chicago
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