Project Coordinator Jobs in Chicago, IL

Perrett Laver is looking for a Project Coordinator to cover the 12-month parental leave of a member of the North American Project Management Team.

We are the leading executive search firm partnering with purpose-driven organizations across education, healthcare, research, and the not-for-profit sector – placing leaders who are shaping some of the world’s most important global outcomes. Our work is grounded in a genuine commitment to impact, alongside strong internal values around diversity and inclusion, collaboration, passion, and creativity.

The Role

This is a hands-on role at the heart of our project management team, offering exposure to every stage of the search process and the opportunity to work closely with both clients and candidates. You will collaborate with Project Managers, Consultants, and Researchers to deliver high-quality search projects for leadership roles that truly matter.

As a Project Coordinator, you will provide essential support to our team across the United States and Canada. You will play a key role in ensuring projects run smoothly and that clients receive world-class service. Ideal for someone early in their career or transitioning careers, this role suits someone ambitious, organized, and proactive, with a sharp eye for detail and a drive to learn. The ability to anticipate support where it is needed and a willingness to self-start are crucial in this remote-first organization.

While currently structured as a 12-month fixed-term, the right candidate may have the potential to join Perrett Laver as a full-time employee at the end of their contract.

What You Will Be Doing

• Supporting the delivery of executive search projects from start to finish
• Coordinating calendars, meetings, travel, and project logistics
• Preparing client and candidate documentation, reports, and materials
• Maintaining accurate records across internal systems and databases
• Proofreading and formatting documents and digital portfolios to a high standard
• Supporting internal and external communication with clients and candidates in a professional and confidential manner
• Collaborating with colleagues across United States and Canada, with occasional opportunities to assist the global Perrett Laver offices

About You

You will bring a strong sense of organization, attention to detail, and a willingness to learn. You are someone who enjoys working behind the scenes to keep things running smoothly and takes pride in producing high-quality work.

We are also looking for:

• Strong written and verbal communication skills
• The ability to manage multiple tasks and competing deadlines
• Confidence using (or quickly learning) tools such as Microsoft Office, Canva, and Adobe
• A collaborative and adaptable approach
• Initiative and a proactive mindset
• A genuine interest or alignment in education, research, and not-for-profit sectors
• Professionalism, discretion, and a strong sense of accountability

Location & Working Hours: This is a remote position, with a strong preference for Chicago-based candidates. We would consider Vancouver as a location for an exceptional candidate. We also welcome applicants in any US state where Perrett Laver is registered to work, including Illinois, California, Washington, Texas, New York, and North Carolina. The ideal candidate must have the ability to work Central, Mountain, or Pacific hours. Candidates must have the right to work in the state or province to which they are applying.

Salary: The salary range for a US-based Project Coordinator is $45,000-$49,000 USD and for a Canada-based Project Coordinator is $55,000-$60,000 CAD.

For more information and to apply, please send your resume and a cover letter detailing how you fulfill the role description and person specification addressed to Mary Hungerford on Perrett Laver's Vacancies page - https://bit.ly/4uSJtzr

For a confidential conversation regarding this role, please contact Mary Hungerford (Head of Project Management, North America) at Mary.Hungerford@perrettlaver.com.

Please note that due to the volume of applications, we will only notify shortlisted applicants. This role will be open until filled.

Perrett Laver is an equal opportunity employer. To ensure inclusion on the basis of age, disability, ethnic or national origin, family circumstance, gender, gender identity, marital status, nationality, political or religious beliefs, race, socioeconomic background, sexual orientation, we would like to specifically invite applications from under-represented groups.

Protecting your personal data is of the utmost importance to Perrett Laver and we take this responsibility very seriously. Any information obtained by our trading divisions is held and processed in accordance with the relevant data protection legislation. The data you provide us with is securely stored on our computerized database and transferred to our clients for the purposes of presenting you as a candidate and/or considering your suitability for a role you have registered interest in.

Perrett Laver is a Data Controller and a Data Processor, and our legal basis for processing your personal data is ‘Legitimate Interests’. You have the right to object to us processing your data in this way. For more information about this, your rights, and our approach to Data Protection and Privacy, please see our Privacy Policy (https://perrettlaver.com/privacy-policy/).

Pay: $45,000.00 - $49,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

People with a criminal record are encouraged to apply

Work Location: Remote