Project Coordinator Jobs in Rockford, IL

Quest Global delivers world-class end-to-end engineering solutions by leveraging our deep industry knowledge and digital expertise. By bringing together technologies and industries, alongside the contributions of diverse individuals and their areas of expertise, we are able to solve problems better, faster. This multi-dimensional approach enables us to solve the most critical and large-scale challenges across the aerospace & defense, automotive, energy, hi-tech, healthcare, medical devices, rail and semiconductor industries.

We are looking for humble geniuses, who believe that engineering has the potential to make the impossible possible; innovators, who are not only inspired by technology and innovation, but also perpetually driven to design, develop, and test as a trusted partner for Fortune 500 customers. As a team of remarkably diverse engineers, we recognize that what we are really engineering is a brighter future for us all. If you want to contribute to meaningful work and be part of an organization that truly believes when you win, we all win, and when you fail, we all learn, then we’re eager to hear from you.

The achievers and courageous challenge-crushers we seek, have the following characteristics and skills:

What You will Do:

• Hiring and Onboarding focal – assist with job requisitions, resumes/interview scheduling, onboarding and new employee first day activities.
• Track status of new hires through onboarding process.
• Ensure all new hires have access submitted and needed to be billable.
• Participate in recruiting activities, such as college connects, career fairs, etc.
• Coordinate in office meeting requirements and employee engagement – conference room, attendees, refreshments, scheduling of event(s) etc.
• Attending meetings as requested, take meeting minutes and distribute action items to attendees
  Assisting functional groups with processes that impact leadership / executives
• Develop/Enhance work instructions to implement best practices/lessons learned and ensure repeatability of task
• Participating in special projects and other tasks, as needed
• Demonstrating the mission and operating principles of the customer
• Assisting other executives, as needed
• Exhibits polite and professional communication via phone, email, etc.
• Flexible and willing to contribute whatever is needed to accomplish goals of manager, center, and executive leadership.
• Profile uploading in Field Glass.
• Reaching out to the respective POC for feedback & priority demands.
• Once the candidate is selected, register the candidate FG.
• Manage Work Order details of internal team, Active candidate list & Customer POC name & details.
• Maintain and manage requirement latest tracker details, open Summary details - YTJ, profiles share summary, feedback pending, interview pending & rejected, Screen rejected.
• Maintain and manage Productivity track of recruiter
• Check with CPD list for the available requirement to fitment
• Share the customer Joining documents (Once candidates join Quest)
• Support Project managers and leads for invoicing, audits, finance reports
• Plan and organize Open houses, lunch and learn sessions, training sessions, employee engagement events and host customer gatherings.
• Support day to day staff and office requirements
• Be the culture advocate and drive culture initiatives for the program
• Your role is to function as the primary point of contact for internal business partners on all matters pertaining to the Program operations

What You Will Bring:

• Associates degree with 1 – 3 years of previous experience in a project coordination or administration role required.
• Strong organizational and time-management skills.
• Good organization skills and follow-through
• Excellent written and verbal communication abilities.
• Forward thinking and ability to identify risks to maintain Program and Company compliance
• Familiarity with construction documents and processes is a plus.
• Proficiency in Microsoft Office Suite
• Ability to work both independently and collaboratively in a fast-paced environment.
• Applicants must be legally authorized for employment in the United States without need for current or future employer-sponsored work authorization.

Pay Range: ($24/hr - $27/hr)

Compensation decisions are made based on factors including experience, skills, education, and other job-related factors, in accordance with our internal pay structure. We also offer a comprehensive benefits package, including health insurance, paid time off, and retirement plan.

Full-time (Regular)

• 
  401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance
• Short/Long Term Disability