Project Office Coordinator Jobs
Project Office Coordinator jobs are open across healthcare, government, construction, and financial services, at every level from entry-level to senior, with specializations in document control, scheduling coordination, and project tracking. Scan the live roles below and apply to whichever ones fit.
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About us
Restorations Unlimited of Maine is a construction and remodeling company serving Maine homeowners. Together with our roofing division, Restorations Roofing of Maine, we provide new construction, remodeling, additions, roofing, and exterior improvements.
About the role
We are looking for an organized, dependable coordinator to support our customers, sales team, and project staff. You will answer calls and emails, coordinate customer follow-ups and appointments, maintain accurate project records, and help staff keep requests moving.
This position includes administrative sales support, with pricing and closing handled by the sales team. You will also help maintain a regular social media schedule for both brands.
What you will do
- Answer calls and monitor designated inboxes, capturing complete messages and inquiry details.
- Follow up with customers, check for questions, and coordinate calls, consultations, and appointments.
- Document customer responses and next steps in JobTread, our construction management software.
- Gather project details, photos, and documents for staff and project handoffs.
- Learn JobTread thoroughly and maintain accurate customer and project records.
- Create and assign to-dos under company procedures, with clear actions, owners, and due dates.
- Follow up on outstanding items and flag overdue work or missing decisions.
- Support scheduling, document preparation, information gathering, and daily office coordination.
- Prepare and schedule three social media posts weekly for each brand, six posts total, using company content and approved direction.
- Handle confidential customer and company information appropriately.
- This may require additonal help to support the team, including picking up/delivering materials, helping with client selections, among other task.
What we are looking for
- Strong organization, attention to detail, and dependable follow-through.
- Professional phone, email, and in-person communication.
- Strong computer skills and comfort learning new software.
- Ability to prioritize requests, ask questions, and support several staff members.
- Willingness to follow established procedures and maintain accurate records.
- Reliable availability for full-time, in-person work in Winterport.
Administrative, customer service, or coordination experience is preferred. Construction, JobTread, Canva, and business social media experience are helpful. Training will be provided on company systems and workflows.
How to apply
Apply through Indeed with your résumé and a brief introduction describing your relevant experience and interest in the position. Include an example of how you have kept customer requests, appointments, or tasks organized.
You may also email your application to Melinda@RestorationsUnlimitedme.com.
Pay: $20.00 - $24.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k) matching
- Paid time off
Work Location: In person
Project Office Coordinator Jobs by Experience Level
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Find JobsProject Office Coordinator Job Market
Who's Hiring
What Employers Look For
The qualifications that appear most often in project office coordinator jobs.
- Proficiency in project management tools such as Microsoft Project, Smartsheet, or Jira
- Experience maintaining project documentation, schedules, and status reports
- Strong organizational skills with the ability to support multiple concurrent projects
- Bachelor's degree in business administration, project management, or a related field
- Familiarity with PMO governance processes and project lifecycle methodologies
- CAPM or PMP certification preferred for mid-level and senior positions
Tips for Your Project Office Coordinator Job Search
Tailor your resume for PMO terminology
Project office coordinators work inside formal PMO structures, so your resume should reflect that language. Swap generic phrases like 'organized meetings' for 'maintained project schedules in coordination with the PMO' and name the frameworks your teams used, such as Waterfall or Agile.
Highlight your project management software fluency
Job listings for this role almost always require hands-on experience with scheduling and tracking tools. Name every platform you've used, whether that's Microsoft Project, Smartsheet, Jira, or similar, and describe the context, like how many concurrent projects you supported.
Apply early to roles that fit
Migrate Mate lists project office coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Filter openings by industry to sharpen your focus
Project office coordinator responsibilities differ meaningfully between construction, IT, and healthcare. Construction roles emphasize permitting and subcontractor documentation, while IT roles center on release tracking. Targeting one industry lets you customize your application language and demonstrates genuine context awareness to hiring managers.
Prepare a scenario answer about competing priorities
Interviewers for this role almost always ask how you handle simultaneous deadlines across multiple project teams. Before your interview, prepare a specific example where you reprioritized tasks, communicated the change to stakeholders, and kept all projects on schedule without dropping deliverables.
Negotiate scope alongside your offer
Many project office coordinator roles are defined loosely at hire, which means early conversations set expectations that persist. When you receive an offer, ask which project teams you'll support, how many active projects run at once, and whether the role has a path toward project management responsibility.
Project Office Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most project office coordinators?
The most active employers for project office coordinators right now are Oracle, Passion, and FMSearch, and the most openings are in Texas, California, and Florida, based on current listings on Migrate Mate as of November 2026. Demand tends to be strongest in organizations running large-scale infrastructure, IT transformation, or government contracting programs.
How many project office coordinator jobs are remote?
About 42% of project office coordinator openings are fully remote or hybrid as of November 2026, though the share varies by industry and company size. Document control, reporting, and scheduling coordination sub-functions tend to be the most remote-compatible, while roles that require on-site stakeholder meetings or physical project oversight are more likely to be in-person.
How do you become a project office coordinator?
Start by earning a bachelor's degree in business, project management, or a related field, then build hands-on experience with project scheduling tools and documentation processes in any administrative or operations role. Getting a CAPM certification signals foundational PMO knowledge to employers. From there, apply to coordinator roles at organizations with established PMO structures, where you'll learn governance frameworks on the job.
Can you get a project office coordinator job with little experience?
Yes, entry-level project office coordinator roles exist and often accept candidates with administrative, operations, or executive assistant backgrounds. Focus on demonstrating that you've managed competing schedules, maintained organized records, and communicated across teams. Completing a CAPM certification or a short project management course signals commitment to the field and can offset a limited direct PMO history.
What does the project office coordinator interview process look like?
Most hiring processes include a phone screen with a recruiter, followed by one or two rounds with the hiring manager and sometimes a PMO lead or department head. Expect behavioral questions about managing competing priorities, handling last-minute changes, and communicating project status to stakeholders. Some employers include a short skills exercise, such as reviewing a sample project schedule or drafting a status update.
Where can I find and apply to project office coordinator jobs?
You can find and apply to project office coordinator jobs on Migrate Mate, which lists current openings from across the United States. Search the roles that match your experience and location preference, then apply directly to each listing that fits.
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