Entry Level Project Specialist Jobs

INTRODUCTION

Growing, Denver based construction company seeking a dynamic accounting specialist for their team. This Jobot Job is hosted by: Lauren Spann. Are you a fit? Easy Apply now by clicking the "Easy Apply" button and sending us your resume.

Salary: $60,000 - $75,000 per year

A bit about us:

A Colorado based Commercial Construction company with multiple entities and growing!

Why join us?

- Professional Growth and Development - Project Accountant track OR Project Admin track
- Outstanding company culture with a great work/life balance
- Competitive compensation and benefits
- Excellent accounting leaders who are passionate about mentoring employees

Job Details

Jobot is partnering with a growing construction company to staff a position as an Accounting and Project Administrative Specialist. The Accounting and Project Admin will be responsible for the following:

Key Responsibilities

- Accounts Payable and Transaction Processing
- Review, code, and process vendor and subcontractor invoices accurately and timely.
- Confirm invoices are supported by the appropriate purchase order, subcontract, commitment, approval, or other required documentation.
- Route invoices through the established approval process and follow up on outstanding approvals.
- Review invoice coding for accuracy, including company, project, cost code, commitment, and general ledger account.
- Research and resolve invoice discrepancies, duplicate invoices, pricing issues, and unmatched purchase orders or commitments.
- Assist with weekly payment preparation and respond to vendor payment-status inquiries.
- Maintain organized and complete electronic accounts payable records.
- Assist with vendor statement reconciliations and resolution of outstanding balances.

Commitments and Project Cost Administration

- Create and maintain purchase orders, subcontracts, change orders, and other project commitments within the accounting system.
- Verify commitment amounts, cost codes, contract terms, and supporting documentation before entry.
- Track commitment status and assist project teams with identifying missing, incomplete, or outdated information.
- Support the reconciliation of project commitments, invoices, and remaining contract balances.
- Assist with subcontractor billing, retainage, lien waiver, and payment-documentation requirements.
- Help maintain accurate project cost information and promptly communicate discrepancies to Finance and project leadership.
- Support project setup, cost-code maintenance, and project closeout activities.

Vendor and Subcontractor Compliance

- Assist with vendor and subcontractor onboarding, including collection and review of W-9s, insurance certificates, agreements, and other required documentation.
- Maintain current vendor and subcontractor records.
- Track expiring or missing insurance certificates and other compliance documents.
- Assist with lien waiver collection and documentation before payments are released.
- Coordinate with project teams and external partners to resolve compliance or documentation issues.

Project Administrative Support

- Provide administrative support to project managers, superintendents, and accounting personnel.
- Assist with maintaining project files, contracts, change orders, purchase documentation, meeting records, and correspondence.
- Support project billing and pay-application preparation by organizing required documentation.
- Assist with subcontractor communication, document tracking, project closeout, and warranty documentation.
- Help maintain logs for commitments, change orders, compliance documents, invoices, and closeout items.
- Prepare reports and schedules as requested by Finance or Operations.
- Participate in process improvements related to procurement, accounts payable, project administration, and document control.

General Responsibilities

- Maintain confidentiality of financial, employee, vendor, and project information.
- Communicate professionally with employees, subcontractors, vendors, customers, and other business partners.
- Manage multiple deadlines and competing priorities in a fast-paced construction environment.
- Identify process gaps, recurring errors, and opportunities to improve efficiency or internal controls.
- Perform other accounting and administrative duties as assigned.

This position serves as an important connection between accounting, project management, field operations, subcontractors, and vendors. The ideal candidate is organized, detail-oriented, responsive, and comfortable managing a high volume of transactions and documentation across multiple construction projects. The role requires strong follow-through, sound judgment, and the ability to identify missing or inconsistent information before it affects project costs, payments, or reporting.

BASIC QUALIFICATIONS

- 2+ years of experience in accounts payable, project administration, construction accounting, or a similar transactional role.
- Strong organizational skills and attention to detail.
- Experience processing invoices and working with purchase orders, subcontracts, or other commitment-based transactions.
- Ability to review supporting documentation and identify missing, inaccurate, or inconsistent information.
- Strong written and verbal communication skills.
- Ability to manage a high volume of transactions while meeting deadlines.
- Proficiency with Microsoft Excel, Outlook, Word, and electronic document-management systems.
- Ability to work collaboratively across Finance, Operations, and project teams.
- Professional judgment and discretion when handling confidential information.

PREFERRED QUALIFICATIONS

- Experience working for a general contractor, subcontractor, construction manager, or construction-related organization.
- Familiarity with construction cost codes, project commitments, subcontractor invoices, retainage, lien waivers, and certificates of insurance.
- Experience with Sage Intacct or another construction accounting or ERP system.
- Experience supporting project managers or construction operations teams.
- Associate or bachelor’s degree in accounting, business administration, construction management, or a related field.

If you meet the requirements and are interested in learning more about this opportunity, please apply directly or feel free to contact Lauren Spann at lauren.spann@jobot.com. Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy.

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