Property Administrator Jobs
Property Administrator jobs are open across residential, commercial, and mixed-use real estate at every level from entry-level coordinator to senior administrator, with specializations in lease management, tenant relations, and facilities coordination. Scan the live roles below and apply to whichever ones fit.
Find Property Administrator JobsOverview
Showing 5 of 17+ Property Administrator jobs
Join the Ash Properties Team
Welcome to Ash Properties — a proudly local, privately owned leader in Northeast Florida’s commercial real estate landscape. With more than 40 years of experience and 12+ million square feet of commercial properties across the region, we’ve built a reputation for excellence, innovation, and community‑focused growth.
At Ash Properties, we specialize in the leasing, management, and development of a diverse commercial portfolio, and we pride ourselves on doing things the right way. Our team is collaborative, experienced, and committed to providing exceptional service to our tenants, partners, and communities.
We’re now looking for a Property Administrator to support our property management team and play a key role in the operational success of our retail and commercial portfolio. If you’re highly organized, detail‑oriented, and energized by keeping complex operations running smoothly, this is an opportunity to grow your career with a company deeply rooted in excellence.
About the Role
The Property Administrator supports the day‑to‑day operations of a commercial retail portfolio by coordinating administrative, compliance, and operational activities. This role partners closely with Property Managers, tenants, vendors, and internal teams to ensure properties operate efficiently, professionally, and in compliance with lease and company standards.
Key Responsibilities
- Create and maintain Property Fact Sheets with critical building and infrastructure information (mechanical, electrical, plumbing, life safety systems, access points, etc.)
- Draft, track, and manage vendor service contracts and agreements at the direction of Property Managers
- Coordinate vendor onboarding, including W‑9s, Certificates of Insurance (COIs), and compliance documentation
- Track and manage tenant and vendor insurance compliance in alignment with lease requirements and company standards
- Prepare and distribute new tenant welcome packets to support smooth, professional onboarding
- Draft and send tenant communications (quarterly, annual, and recurring) related to building operations and policies
- Track and maintain tenant preventive maintenance requirements, including HVAC servicing, grease traps, and fire/life safety inspections
- Maintain accurate tenant contact information for operations, emergencies, accounting, and compliance
- Support monthly rent collection, including payment tracking and follow‑up as directed
- Process vendor and operational invoices, ensuring proper coding, approvals, and documentation
- Serve as a key administrative point of contact for tenants, vendors, brokers, and internal teams
- Maintain accurate electronic and physical files within property management systems and shared platforms
- Assist Property Managers with budgeting support, reporting, audits, and special projects
- Ensure compliance with company policies, lease requirements, and regulatory standards
Qualifications and Experience
Required Qualifications
- High school diploma or GED
- 3+ years of experience in property management (commercial/retail environment preferred)
- Proficiency in Microsoft Office, SharePoint, and Yardi
- Strong verbal and written communication skills (English required; bilingual a plus)
- Highly organized with strong attention to detail and ability to manage competing priorities
Preferred Experience
- Background in office management or corporate real estate
- Experience with COI tracking software and/or Building Management Systems (BMS)
Core Competencies
- Action‑oriented and process‑driven
- Strong problem‑solving skills
- Customer‑focused mindset
- Collaborative, ethical, and dependable
- Excellent interpersonal and communication abilities
Physical & Other Requirements
- Ability to lift up to 30 lbs
- Ability to walk, stand, bend, lift, and climb stairs
- Ability to work in heated environments
- Successful completion of pre‑employment background screening
Why Ash Properties
At Ash Properties, your work truly matters. You’ll be part of a collaborative, experienced team, supporting properties that are integral to Northeast Florida’s commercial landscape. This role offers exposure to multiple facets of commercial real estate and the opportunity to grow with a respected, long‑standing organization.
Come build your future with a company where quality, integrity, and people come first.
LIMITATIONS AND DISCLAIMER
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.
All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.
Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an “at-will” basis.
Join the Ash Properties Team
Welcome to Ash Properties — a proudly local, privately owned leader in Northeast Florida’s commercial real estate landscape. With more than 40 years of experience and 12+ million square feet of commercial properties across the region, we’ve built a reputation for excellence, innovation, and community‑focused growth.
At Ash Properties, we specialize in the leasing, management, and development of a diverse commercial portfolio, and we pride ourselves on doing things the right way. Our team is collaborative, experienced, and committed to providing exceptional service to our tenants, partners, and communities.
We’re now looking for a Property Administrator to support our property management team and play a key role in the operational success of our retail and commercial portfolio. If you’re highly organized, detail‑oriented, and energized by keeping complex operations running smoothly, this is an opportunity to grow your career with a company deeply rooted in excellence.
About the Role
The Property Administrator supports the day‑to‑day operations of a commercial retail portfolio by coordinating administrative, compliance, and operational activities. This role partners closely with Property Managers, tenants, vendors, and internal teams to ensure properties operate efficiently, professionally, and in compliance with lease and company standards.
Key Responsibilities
- Create and maintain Property Fact Sheets with critical building and infrastructure information (mechanical, electrical, plumbing, life safety systems, access points, etc.)
- Draft, track, and manage vendor service contracts and agreements at the direction of Property Managers
- Coordinate vendor onboarding, including W‑9s, Certificates of Insurance (COIs), and compliance documentation
- Track and manage tenant and vendor insurance compliance in alignment with lease requirements and company standards
- Prepare and distribute new tenant welcome packets to support smooth, professional onboarding
- Draft and send tenant communications (quarterly, annual, and recurring) related to building operations and policies
- Track and maintain tenant preventive maintenance requirements, including HVAC servicing, grease traps, and fire/life safety inspections
- Maintain accurate tenant contact information for operations, emergencies, accounting, and compliance
- Support monthly rent collection, including payment tracking and follow‑up as directed
- Process vendor and operational invoices, ensuring proper coding, approvals, and documentation
- Serve as a key administrative point of contact for tenants, vendors, brokers, and internal teams
- Maintain accurate electronic and physical files within property management systems and shared platforms
- Assist Property Managers with budgeting support, reporting, audits, and special projects
- Ensure compliance with company policies, lease requirements, and regulatory standards
Qualifications and Experience
Required Qualifications
- High school diploma or GED
- 3+ years of experience in property management (commercial/retail environment preferred)
- Proficiency in Microsoft Office, SharePoint, and Yardi
- Strong verbal and written communication skills (English required; bilingual a plus)
- Highly organized with strong attention to detail and ability to manage competing priorities
Preferred Experience
- Background in office management or corporate real estate
- Experience with COI tracking software and/or Building Management Systems (BMS)
Core Competencies
- Action‑oriented and process‑driven
- Strong problem‑solving skills
- Customer‑focused mindset
- Collaborative, ethical, and dependable
- Excellent interpersonal and communication abilities
Physical & Other Requirements
- Ability to lift up to 30 lbs
- Ability to walk, stand, bend, lift, and climb stairs
- Ability to work in heated environments
- Successful completion of pre‑employment background screening
Why Ash Properties
At Ash Properties, your work truly matters. You’ll be part of a collaborative, experienced team, supporting properties that are integral to Northeast Florida’s commercial landscape. This role offers exposure to multiple facets of commercial real estate and the opportunity to grow with a respected, long‑standing organization.
Come build your future with a company where quality, integrity, and people come first.
LIMITATIONS AND DISCLAIMER
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.
All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.
Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an “at-will” basis.
See All 17 Property Administrator Jobs
Find roles that match your experience and apply in just a few clicks.
Find Property Administrator JobsProperty Administrator Job Market
Who's Hiring
What Employers Look For
The qualifications that appear most often in property administrator jobs.
- One to three years of experience in property management or real estate administration
- Proficiency in property management software such as Yardi, AppFolio, or MRI
- Strong knowledge of lease administration, CAM reconciliation, and tenant billing
- Associate or bachelor's degree in business administration, real estate, or a related field
- Familiarity with Fair Housing regulations and local landlord-tenant laws
- Certifications such as the Certified Property Manager designation or equivalent real estate coursework
Tips for Your Property Administrator Job Search
Tailor your resume to lease software
Property administrator postings almost always name specific software like Yardi, MRI, or AppFolio. List every platform you've used, including the version or module, so your resume clears applicant tracking systems before a human ever reads it.
Apply early to roles that fit
Migrate Mate lists property administrator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Highlight compliance and reporting experience
Employers in commercial real estate weigh CAM reconciliation and lease abstraction heavily. If you've prepared operating expense reports or abstracted lease clauses, call that out explicitly rather than burying it under a generic administrative duties line.
Target postings by portfolio type
Residential, commercial, HOA, and industrial properties each have distinct day-to-day demands. Filter your search by portfolio type and frame your cover letter around the specific tenant mix or asset class the employer manages.
Prep for scenario-based interview questions
Interviewers for property administrator roles frequently ask how you'd handle a delinquent tenant, a maintenance emergency, or a lease renewal deadline collision. Have a concrete example ready for each scenario before you walk in.
Negotiate scope before accepting an offer
Property administrator titles vary wildly in responsibility. Before accepting, confirm whether the role includes vendor contract management, budget oversight, or utility billing, because those duties affect both workload and your leverage in future salary conversations.
Property Administrator Jobs: Frequently Asked Questions
Which companies are hiring the most property administrators?
Prologis, General Dynamics Information Technology, and UNPPG are hiring the most property administrators right now, with openings concentrated in California, Texas, and Florida, based on current listings on Migrate Mate as of November 2026. Volume tends to be highest at large residential management firms and commercial REITs with active lease-up activity.
How many property administrator jobs are remote?
About 20% of property administrator openings are fully remote or hybrid as of November 2026, though fully on-site roles remain common because many responsibilities require physical presence at the property. Administrative tasks like lease abstraction, rent processing, and reporting are the functions most likely to be approved for remote or hybrid arrangements.
How do you become a property administrator?
Start by building foundational skills in lease administration, tenant communication, and property management software through an entry-level coordinator or assistant role. Pursue an associate or bachelor's degree in business or real estate if you don't already have one, then work toward a recognized property management certification to strengthen your candidacy for mid-level and senior positions.
How do you get hired as a property administrator with little experience?
Focus on roles labeled 'property administrator assistant' or 'leasing coordinator,' which are designed as entry points into the field. Demonstrating proficiency in common property management platforms, even through self-guided training, makes a measurable difference. Customer-facing experience from hospitality, retail, or office administration also transfers well and addresses the tenant communication side of the role.
What does the property administrator interview process look like?
Most employers run a phone screen followed by one or two in-person or video rounds. The first round typically tests organizational skills, software familiarity, and how you prioritize competing tasks. Later rounds often include scenario questions about lease disputes, delinquency handling, or vendor coordination. Some employers add a short written exercise such as drafting a tenant notice or abstracting a lease clause.
Where can I find and apply to property administrator jobs?
You can find and apply to property administrator jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level and portfolio preference, then apply directly to each listing that fits.
See All 17 Property Administrator Jobs
Find roles that match your experience and apply in just a few clicks.
Find Property Administrator Jobs