Mid Level Quality Assurance Coordinator Jobs
Mid level quality assurance coordinator jobs go to professionals ready to own inspection processes end to end, guide junior staff through compliance workflows, and make quality decisions with minimal oversight. Openings are spread across on-site, hybrid, and remote settings in Technology & Software, Healthcare & Medical Services, and Consulting & Professional Services, with employers like Jobot, SGS, and Cardinal Health hiring at this level now.
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Role: Quality Assurance Program Specialist
Location: Chicago, IL – Chicago Corporate Office
Duration: 6 Months (Potential for Extension)
Start Date: December 1, 2026
Position Overview
Our Client is seeking an experienced Quality Assurance Program Specialist to support the administration, coordination, execution, and ongoing development of its Global Quality Assurance (QA) programs and HyQuality product platforms. Reporting directly to the Senior Manager of Global Quality Assurance, this individual will play an important role in coordinating enterprise-wide quality initiatives, managing program deliverables, supporting platform enhancements, and facilitating communication between Hyatt's corporate teams, hotel properties, technology groups, and external vendors. The ideal candidate is a highly organized, detail-oriented professional with experience supporting large-scale programs, coordinating cross-functional initiatives, maintaining project documentation, and monitoring deliverables across multiple stakeholders. This is a program administration and execution role requiring strong organizational, analytical, communication, and project coordination skills. Hospitality industry experience is highly desirable.
Key Responsibilities
1. Program Administration & Coordination
- Coordinate meetings, stakeholder discussions, and program-related activities.
- Prepare meeting agendas, presentations, Excel reports, and supporting documentation.
- Record and distribute meeting minutes, action items, and follow-up communications.
- Maintain comprehensive documentation and tracking of program activities, timelines, and deliverables.
- Serve as a point of contact for hotel property-level inquiries related to QA programs.
- Maintain program information and documentation within HyattConnect, ServiceNow, and other internal platforms.
- Assist with invoice processing, financial tracking, and property-level billbacks.
2. Global Program Execution
- Support the implementation and ongoing administration of Hyatt's Global Quality Assurance initiatives.
- Maintain program checklists, schedules, and deliverable tracking.
- Coordinate with corporate departments, hotel properties, technology teams, and external vendors.
- Assist with training, outreach, and communications to increase program awareness and participation.
- Monitor program milestones, identify outstanding items, and proactively follow up to ensure deadlines are met.
- Support reporting, presentations, and program performance measurement.
- Assist with continuous improvement initiatives and future program development.
3. Quality Assurance Platforms & Technology Support
- Assist with managing requirements, enhancements, and testing activities for QA tools and platforms, including HyQuality.
- Coordinate with Hyatt IT teams and external vendors regarding platform-related requests and enhancements.
- Document business requirements, track issues, and monitor progress through resolution.
- Assist with prioritizing QA-related requests and coordinating implementation activities.
- Support platform updates, process improvements, and rollout initiatives.
4. Stakeholder Communication & Reporting
- Draft program announcements, communications, and updates for Hyatt's global hotel properties.
- Coordinate communications between corporate leadership, property-level teams, technology groups, and vendors.
- Prepare status reports, presentations, and program updates.
- Track participation, outstanding deliverables, and key program milestones.
- Help ensure consistent execution of QA initiatives across a geographically dispersed organization.
Required Qualifications
- Minimum of 5 years of experience in program administration, program coordination, project coordination, business operations, or a related discipline.
- Experience supporting enterprise-wide programs, large-scale initiatives, or product rollouts.
- Strong organizational, analytical, problem-solving, and critical-thinking abilities.
- Proficiency with Microsoft Office, particularly Excel and PowerPoint.
- Experience maintaining project documentation, tracking deliverables, and coordinating multiple workstreams.
- Excellent written and verbal communication skills.
- Ability to manage competing priorities, maintain timelines, and follow through on deliverables.
- Demonstrated ability to collaborate across multiple departments and stakeholder groups.
- Strong attention to detail and ability to work independently.
Preferred Qualifications
- Previous experience within the hospitality, hotel, travel, or resort industry.
- Experience supporting corporate-level programs for a large hotel brand or hospitality organization.
- Familiarity with quality assurance programs, operational standards, compliance initiatives, or continuous improvement programs.
- Experience with ServiceNow, HyattConnect, or similar enterprise platforms.
- Experience coordinating software/platform enhancements, requirements gathering, or user acceptance testing (UAT).
- Experience supporting global programs involving geographically dispersed teams and external vendors.
Education
Bachelor's degree or equivalent undergraduate degree required.
Thanks & Regards,
Vaishnav Gupta | Senior Technical Recruiter
KPG99, INC | MBE Certified Firm
3240 E State, St Ext | Hamilton, NJ 08619
Vaishnav.gupta@kpgtech.com
Role: Quality Assurance Program Specialist
Location: Chicago, IL – Chicago Corporate Office
Duration: 6 Months (Potential for Extension)
Start Date: December 1, 2026
Position Overview
Our Client is seeking an experienced Quality Assurance Program Specialist to support the administration, coordination, execution, and ongoing development of its Global Quality Assurance (QA) programs and HyQuality product platforms. Reporting directly to the Senior Manager of Global Quality Assurance, this individual will play an important role in coordinating enterprise-wide quality initiatives, managing program deliverables, supporting platform enhancements, and facilitating communication between Hyatt's corporate teams, hotel properties, technology groups, and external vendors. The ideal candidate is a highly organized, detail-oriented professional with experience supporting large-scale programs, coordinating cross-functional initiatives, maintaining project documentation, and monitoring deliverables across multiple stakeholders. This is a program administration and execution role requiring strong organizational, analytical, communication, and project coordination skills. Hospitality industry experience is highly desirable.
Key Responsibilities
1. Program Administration & Coordination
- Coordinate meetings, stakeholder discussions, and program-related activities.
- Prepare meeting agendas, presentations, Excel reports, and supporting documentation.
- Record and distribute meeting minutes, action items, and follow-up communications.
- Maintain comprehensive documentation and tracking of program activities, timelines, and deliverables.
- Serve as a point of contact for hotel property-level inquiries related to QA programs.
- Maintain program information and documentation within HyattConnect, ServiceNow, and other internal platforms.
- Assist with invoice processing, financial tracking, and property-level billbacks.
2. Global Program Execution
- Support the implementation and ongoing administration of Hyatt's Global Quality Assurance initiatives.
- Maintain program checklists, schedules, and deliverable tracking.
- Coordinate with corporate departments, hotel properties, technology teams, and external vendors.
- Assist with training, outreach, and communications to increase program awareness and participation.
- Monitor program milestones, identify outstanding items, and proactively follow up to ensure deadlines are met.
- Support reporting, presentations, and program performance measurement.
- Assist with continuous improvement initiatives and future program development.
3. Quality Assurance Platforms & Technology Support
- Assist with managing requirements, enhancements, and testing activities for QA tools and platforms, including HyQuality.
- Coordinate with Hyatt IT teams and external vendors regarding platform-related requests and enhancements.
- Document business requirements, track issues, and monitor progress through resolution.
- Assist with prioritizing QA-related requests and coordinating implementation activities.
- Support platform updates, process improvements, and rollout initiatives.
4. Stakeholder Communication & Reporting
- Draft program announcements, communications, and updates for Hyatt's global hotel properties.
- Coordinate communications between corporate leadership, property-level teams, technology groups, and vendors.
- Prepare status reports, presentations, and program updates.
- Track participation, outstanding deliverables, and key program milestones.
- Help ensure consistent execution of QA initiatives across a geographically dispersed organization.
Required Qualifications
- Minimum of 5 years of experience in program administration, program coordination, project coordination, business operations, or a related discipline.
- Experience supporting enterprise-wide programs, large-scale initiatives, or product rollouts.
- Strong organizational, analytical, problem-solving, and critical-thinking abilities.
- Proficiency with Microsoft Office, particularly Excel and PowerPoint.
- Experience maintaining project documentation, tracking deliverables, and coordinating multiple workstreams.
- Excellent written and verbal communication skills.
- Ability to manage competing priorities, maintain timelines, and follow through on deliverables.
- Demonstrated ability to collaborate across multiple departments and stakeholder groups.
- Strong attention to detail and ability to work independently.
Preferred Qualifications
- Previous experience within the hospitality, hotel, travel, or resort industry.
- Experience supporting corporate-level programs for a large hotel brand or hospitality organization.
- Familiarity with quality assurance programs, operational standards, compliance initiatives, or continuous improvement programs.
- Experience with ServiceNow, HyattConnect, or similar enterprise platforms.
- Experience coordinating software/platform enhancements, requirements gathering, or user acceptance testing (UAT).
- Experience supporting global programs involving geographically dispersed teams and external vendors.
Education
Bachelor's degree or equivalent undergraduate degree required.
Thanks & Regards,
Vaishnav Gupta | Senior Technical Recruiter
KPG99, INC | MBE Certified Firm
3240 E State, St Ext | Hamilton, NJ 08619
Vaishnav.gupta@kpgtech.com
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Mid Level Quality Assurance Coordinator Jobs: Frequently Asked Questions
How do I get a mid level quality assurance coordinator job?
Position yourself around ownership, not just participation. Highlight projects where you led quality audits, wrote or revised SOPs, or resolved compliance gaps without waiting for direction. Emphasize cross-functional collaboration, documentation accuracy, and any process improvements that produced measurable results. Tailor your resume to show that you can manage quality workflows independently, not just execute tasks assigned by someone else.
Which companies hire mid level quality assurance coordinators?
Companies hiring mid level quality assurance coordinators right now include Jobot, SGS, and Cardinal Health, based on current listings on Migrate Mate as of November 2026. Hiring at this level tends to come from mid-size manufacturers, healthcare systems, logistics providers, and consumer goods companies that need coordinators who can run quality programs with limited senior oversight.
Are there remote mid level quality assurance coordinator jobs?
Yes, though availability depends on the industry and role type. About 18% of mid level quality assurance coordinator openings are remote or hybrid as of November 2026, with fully remote roles more common in software, healthcare documentation, and regulatory affairs than in manufacturing or laboratory environments where on-site presence is required.
How do I move up to a mid level quality assurance coordinator role?
Moving into a mid level quality assurance coordinator role takes deliberate skill-building in your early years. Build depth in audit execution, corrective action tracking, and quality management systems like ISO or cGMP. Take on ownership of a process or documentation area, demonstrate that your work reduces defects or compliance risk, and document the measurable impact. Employers look for someone who has moved from following quality procedures to improving them.
Which industries hire the most mid level quality assurance coordinators?
Mid Level quality assurance coordinator roles concentrate in Technology & Software, Healthcare & Medical Services, and Consulting & Professional Services, based on current listings on Migrate Mate as of November 2026. These sectors drive hiring because their regulatory obligations, production volume, or customer-facing quality standards require dedicated coordinators who can manage compliance programs independently rather than supporting a senior QA manager on every task.