Mid Level Real Estate Administrative Assistant Jobs
Mid level real estate administrative assistant jobs call for professionals ready to own transaction coordination end to end, guide junior staff, and keep complex deals moving with minimal oversight. Roles are concentrated in Staffing & Recruiting, Banking & Financial Services, and Law & Legal Services, with a mix of on-site and hybrid settings, and employers like Jobot, Regions Bank, and JPMorganChase hiring at this level now.
Find JobsOverview
Showing 5 of 80+ Mid Level Real Estate Administrative Assistant jobs
Job Posting End Date
11-23-2026
Please note the job posting will close on the day before the posting end date.
Job Summary
Responsible for managing assigned real estate transactions from initiation through closeout. Coordinates due diligence, negotiations, approvals, and stakeholder communication to ensure transactions are completed efficiently, compliantly, and in alignment with business needs.
Job Description
What You’ll Do:
- Manage assigned acquisitions, dispositions, leases, renewals, and related real estate transactions from planning through execution.
- Coordinate due diligence, valuation inputs, approvals, documentation, and closing requirements.
- Negotiate routine to moderately complex business terms with landlords, sellers, buyers, brokers, and service providers.
- Partner with legal, finance, procurement, and business leaders to ensure transaction requirements are met.
- Track schedules, risks, and dependencies to keep transactions on time and within business expectations.
- Maintain transaction records, reporting, and controls to support governance and audit readiness.
- Identify and escalate commercial, legal, operational, or timing risks that may affect execution.
What We're Looking For:
Education and Work requirements are listed below:
Transaction Manager (Salary Grade 6)
Education: Bachelor’s degree in business, real estate, finance, project management, or related field preferred; or equivalent experience.
Experience: Four (4) or more years of relevant experience in real estate transactions, contracts, finance, or related business functions.
Transaction Manager, Sr (Salary Grade 7)
Education: Bachelor’s degree in business, real estate, finance, project management, or related field preferred; or equivalent experience.
Experience: Seven (7) or more years of relevant experience in real estate transactions, contracts, portfolio strategy, or related business functions.
Other Expectations
- Demonstrated negotiation, analysis, and stakeholder management skills.
- Working knowledge of transaction processes, contracts, financial evaluation, and document coordination.
- Ability to manage multiple deals and competing deadlines.
- Proficiency in Microsoft Office products and transaction tracking tools.
What You’ll Get:
This single vacancy is posted in a range. Please note that Education and/or relevant Experience will be used to determine the appropriate salary and salary grade.
In addition to a competitive compensation, AEP offers a unique comprehensive benefits package that aims to support and enhance the overall well-being of our employees.
Where Putting the Customer First Powers Everything We Do!
At AEP, we’re more than just an energy company — we’re a team of dedicated professionals committed to delivering safe, reliable, and innovative energy solutions. Guided by our mission to put the customer first, we strive to exceed expectations by listening, responding, and continuously improving the way we serve our communities. If you're passionate about making a meaningful impact and being part of a forward-thinking organization, this is the company for you!
Compensation Data
Compensation Grade: SP20-006
Compensation Range: $74,551.00 - $109,543.00
The Physical Demand Level for this job is: S – Sedentary Work: Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently. (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
It is hereby reaffirmed that it is the policy of American Electric Power (AEP) to provide Equal Employment Opportunity in all respects of the employer-employee relationship including recruiting, hiring, upgrading and promotion, conditions and privileges of employment, company sponsored training programs, educational assistance, social and recreational programs, compensation, benefits, transfers, discipline, layoffs and termination of employment to all employees and applicants without discrimination because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, veteran or military status, disability, genetic information, or any other basis prohibited by applicable law. When required by law, we might record certain information or applicants for employment may be invited to voluntarily disclose protected characteristics.
Job Posting End Date
11-23-2026
Please note the job posting will close on the day before the posting end date.
Job Summary
Responsible for managing assigned real estate transactions from initiation through closeout. Coordinates due diligence, negotiations, approvals, and stakeholder communication to ensure transactions are completed efficiently, compliantly, and in alignment with business needs.
Job Description
What You’ll Do:
- Manage assigned acquisitions, dispositions, leases, renewals, and related real estate transactions from planning through execution.
- Coordinate due diligence, valuation inputs, approvals, documentation, and closing requirements.
- Negotiate routine to moderately complex business terms with landlords, sellers, buyers, brokers, and service providers.
- Partner with legal, finance, procurement, and business leaders to ensure transaction requirements are met.
- Track schedules, risks, and dependencies to keep transactions on time and within business expectations.
- Maintain transaction records, reporting, and controls to support governance and audit readiness.
- Identify and escalate commercial, legal, operational, or timing risks that may affect execution.
What We're Looking For:
Education and Work requirements are listed below:
Transaction Manager (Salary Grade 6)
Education: Bachelor’s degree in business, real estate, finance, project management, or related field preferred; or equivalent experience.
Experience: Four (4) or more years of relevant experience in real estate transactions, contracts, finance, or related business functions.
Transaction Manager, Sr (Salary Grade 7)
Education: Bachelor’s degree in business, real estate, finance, project management, or related field preferred; or equivalent experience.
Experience: Seven (7) or more years of relevant experience in real estate transactions, contracts, portfolio strategy, or related business functions.
Other Expectations
- Demonstrated negotiation, analysis, and stakeholder management skills.
- Working knowledge of transaction processes, contracts, financial evaluation, and document coordination.
- Ability to manage multiple deals and competing deadlines.
- Proficiency in Microsoft Office products and transaction tracking tools.
What You’ll Get:
This single vacancy is posted in a range. Please note that Education and/or relevant Experience will be used to determine the appropriate salary and salary grade.
In addition to a competitive compensation, AEP offers a unique comprehensive benefits package that aims to support and enhance the overall well-being of our employees.
Where Putting the Customer First Powers Everything We Do!
At AEP, we’re more than just an energy company — we’re a team of dedicated professionals committed to delivering safe, reliable, and innovative energy solutions. Guided by our mission to put the customer first, we strive to exceed expectations by listening, responding, and continuously improving the way we serve our communities. If you're passionate about making a meaningful impact and being part of a forward-thinking organization, this is the company for you!
Compensation Data
Compensation Grade: SP20-006
Compensation Range: $74,551.00 - $109,543.00
The Physical Demand Level for this job is: S – Sedentary Work: Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently. (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
It is hereby reaffirmed that it is the policy of American Electric Power (AEP) to provide Equal Employment Opportunity in all respects of the employer-employee relationship including recruiting, hiring, upgrading and promotion, conditions and privileges of employment, company sponsored training programs, educational assistance, social and recreational programs, compensation, benefits, transfers, discipline, layoffs and termination of employment to all employees and applicants without discrimination because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, veteran or military status, disability, genetic information, or any other basis prohibited by applicable law. When required by law, we might record certain information or applicants for employment may be invited to voluntarily disclose protected characteristics.
See All 80 Mid Level Real Estate Administrative Assistant Jobs
Find roles that match your experience and apply in just a few clicks.
Find JobsMid Level Real Estate Administrative Assistant Job Market
Who's Hiring
- Jobot21
- Regions Bank5
- JPMorganChase5
- CohnReznick3
- Ascend Partners Services3
Top Industries Hiring
- Staffing & Recruiting22
- Banking & Financial Services14
- Law & Legal Services11
- Accounting & Auditing10
- Investment & Asset Management7
Mid Level Real Estate Administrative Assistant Jobs: Frequently Asked Questions
How do I get a mid level real estate administrative assistant job?
Position yourself by highlighting ownership, not just task completion. Emphasize contracts you managed solo, closings you coordinated from offer to settlement, and systems you built or improved. Tailor your resume to show increasing responsibility across each role, and lead with concrete outcomes, such as reduced closing timelines or error rates, that demonstrate you operate without close supervision.
Which companies hire mid level real estate administrative assistants?
Companies hiring mid level real estate administrative assistants right now include Jobot, Regions Bank, and JPMorganChase, based on current listings on Migrate Mate as of November 2026. Brokerages, property management firms, and commercial real estate operators tend to be the most active at this level, where experienced support staff directly reduce attorney and agent overhead.
Are there remote mid level real estate administrative assistant jobs?
Yes, though availability varies by employer type. About 20% of mid level real estate administrative assistant openings are remote or hybrid as of November 2026, reflecting how transaction coordination and document management have shifted toward cloud-based platforms. Full remote tends to be more common at tech-forward brokerages and national property management companies than at local boutique firms.
How do I move up to a mid level real estate administrative assistant role?
Moving from entry level to mid level means building a record of ownership over complete workflows rather than individual tasks. Focus on mastering transaction management software, handling closings with less agent oversight over time, and taking on scheduling or compliance responsibilities proactively. Demonstrating measurable impact, such as faster turnaround or fewer errors, is what signals readiness for a mid level designation.
Which industries hire the most mid level real estate administrative assistants?
Mid Level real estate administrative assistant roles concentrate in Staffing & Recruiting, Banking & Financial Services, and Law & Legal Services, based on current listings on Migrate Mate as of November 2026. These sectors drive hiring at this level because high transaction volume and regulatory complexity require seasoned administrative professionals who can manage compliance, coordinate multiple parties, and keep deals on track without constant agent involvement.