Mid Level Clinical Secretary Jobs
Mid level clinical secretary jobs go to professionals ready to own scheduling systems, coordinate across care teams, and handle complex administrative workflows with minimal supervision. Openings run predominantly on-site across Education and Healthcare & Medical Services, with employers like UPMC, Kiernan Trebach, and NYU Langone Health hiring at this level now.
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See related jobsLegal Secretary / Assistant
Kiernan Trebach LLP | Rockville, MD
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About the Firm
We are a Civil Litigation Defense Law Firm. Our mission is focused on a slow and sustainable growth process to create a diverse working environment while remaining sensitive to the needs of our employees and their families. Kiernan Trebach has become respected for our effective defense of clients ranging from Fortune 100 companies to individuals and small business owners. We take pride in knowing our clients, understanding what they want, and exceeding their expectations.
The Role
We are seeking a SEASONED Litigation Legal Secretary/Assistantwith 5+ years of experience to join our team. Your role will be to join our team in our Rockville, MD office and support multiple lawyers' litigation matters in DC, Maryland, and Virginia.
What You Will Do
As a Legal Secretary/Assistant in our Rockville, MD Office, the following duties would be expected of you:
- Processing of outgoing certified mail documents and subpoenas.
- Drafting and Formatting Letters and Legal Documents
- Scheduling Depositions
- Managing Travel Arrangements
- Time Entry
- Calendar Management
- E-Filing Motions and other Pleadings
- Organizing Discovery Materials
- Trial preparation
- Processing Records
- Billing Edits
- Managing Expense Reports
- Other General Office Administration Functions
What You Will Bring
Our ideal candidate will have 5+ years of relevant experience and the following credentials/skills:
- High School or GED
- Strong working knowledge of document preparation requirements and filing procedures for Court submissions in local Circuit and District Courts – DC, MD, and VA.
- Strong organizational skills with the ability to prioritize and meet deadlines.
- Microsoft Office proficiency.
- Proactive work style, taking initiative to anticipate attorney needs.
- Familiarity with document management systems.
Benefits
- Health Insurance
- Life Insurance and AD&D Insurance
- Dental Insurance
- Vision Insurance
- 401(k) Profit Sharing
- Medical Flexible Spending Account
- Dependent Care Flexible Spending Account
- Holiday Pay
- Long-Term Disability
- Short-Term Disability
- Flexible Schedules
Why You'll Love Us
At Kiernan Trebach LLP, we commit our talents and energy to continue a decades-long practice devoted to defense litigation and counseling the Firm's clients on issues that affect their potential for litigation. Kiernan Trebach represents clients on a national basis, and maintains twelve offices in nine states plus the District of Columbia, with local presence in several others. Our lawyers have appeared in the courts of over 35 states and territories.
Equal Opportunity Statement
**Kiernan Trebach LLP is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard for race, ethnic background, color, religion, sexual orientation, age, gender identity, national origin, veteran status, disability or genetic information.**
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Who's Hiring
Top Industries Hiring
- Education
- Healthcare & Medical Services
Mid Level Clinical Secretary Jobs: Frequently Asked Questions
How do I get a mid level clinical secretary job?
Position your experience around ownership and complexity, not just task completion. Highlight moments where you managed multi-provider scheduling, resolved coordination conflicts, or led process improvements without being directed. Tailor your resume to show familiarity with EHR platforms, insurance authorization workflows, and cross-departmental communication. Employers at this level want candidates who operate independently and reduce administrative friction for clinical staff.
Which companies hire mid level clinical secretarys?
Companies hiring mid level clinical secretarys right now include UPMC, Kiernan Trebach, and NYU Langone Health, based on current listings on Migrate Mate as of November 2026. At this experience level, the strongest hiring comes from large health systems, specialty physician groups, and outpatient clinic networks that need proven administrative professionals who can run without close oversight.
How do I move up to a mid level clinical secretary role?
Moving from entry level to mid level takes deliberate expansion of scope. Build fluency in at least one major EHR system, take on scheduling or records responsibilities that require independent judgment, and document measurable impact like reduced wait times or faster prior authorization turnaround. Employers look for professionals who have handled complexity, not just volume, and who have supported senior clinical staff with minimal direction.
Which industries hire the most mid level clinical secretarys?
Mid Level clinical secretary roles concentrate in Education and Healthcare & Medical Services, based on current listings on Migrate Mate as of November 2026. These sectors drive hiring at this level because they operate high-volume, multi-provider environments where experienced administrative professionals who can coordinate care logistics independently are essential to daily operations.