Entry Level Records Technician Jobs
New grad records technician jobs welcome recent graduates and entry level candidates with zero to two years of experience, where internship work or a well-organized portfolio can carry more weight than a lengthy resume. Most openings are on-site roles across Education, Technology & Software, and Biotechnology & Pharmaceuticals, with employers like UC Health, CooperSurgical, and Resolution Think hiring at this level now.
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See related jobsINTRODUCTION
UC Health is hiring a part time Medical Records Technician in the Women's Health Administration department for the University of Cincinnati location.
ROLE AND RESPONSIBILITIES
The Medical Records Technician completes the release of information requests in accordance with HIPAA/confidentiality regulations and established departmental turnaround time. They complete Birth Certificates/IPHIS abstraction in accordance with state mandates, in an accurate/timely manner. Ensuring the data integrity of patient medical records across hospital wide patient information systems.
- Demonstrated competence with clinical applications for health record processing.
- Proficiently navigates through the clinical applications to identify patient demographics, provide patient information to appropriate requestors in a timely manner and verifies the accuracy of the demographic information.
- Responsible for the confidentiality and security of all patient health records for the hospital.
- Understands all rules and regulations regarding the proper release of patient information.
- Keeps up to date on any changes with rules and regulations associated with patient confidentiality and privacy.
- Ability to complete Birth Certificates for patients in a timely/accurate manner and in accordance with state timelines - inclusive of data collection, affidavit completion, and IPHIS abstracting.
- Monitors the data integrity of patient's medical record across all patient information systems.
- Proficiently navigates through software applications utilized in MPI validation, inclusive of duplicate medical record numbers, patient merge/unmerges overlays and name discrepancies.
- Good customer service skills and excellent communication skills for handling all release of information requests received from our patients, insurance companies or other entities.
- Ability to meet productivity and quality standards according to department policy and procedure for each job function.
- Accurate completion of all other duties as assigned by the HIM Mgt team.
BASIC QUALIFICATIONS
- Minimum Required: High school graduate required.
- Preferred: Associate Degree.
- Registered Health Information Technician (RHIT) preferred, (or RHIT eligible).
- 2 years experience in Health Information Management or related health care/office experience.
- Microsoft office suite, basic medical terminology.
- Demonstrated understanding of HIPAA/confidentiality guidelines.
- Excellent customer service skills/telephone etiquette skills.
- Keyboarding/data entry skills and experience with office related equipment preferred.
JOIN OUR TEAM TO BE UC HEALTH. BE EXTRAORDINARY. BE SUPPORTED. BE HOPE. APPLY TODAY!
ABOUT UC HEALTH
UC Health is an integrated academic health system serving Greater Cincinnati and Northern Kentucky. In partnership with the University of Cincinnati, UC Health combines clinical expertise and compassion with research and teaching—a combination that provides patients with options for even the most complex situations. Members of UC Health include: UC Medical Center, West Chester Hospital, University of Cincinnati Physicians and UC Health Ambulatory Services (with more than 900 board-certified clinicians and surgeons), Lindner Center of HOPE and several specialized institutes including: UC Gardner Neuroscience Institute and the University of Cincinnati Cancer Center. Many UC Health locations have received national recognition for outstanding quality and patient satisfaction.
At UC Health, we're proud to have the best and brightest teams and clinicians collaborating toward our common purpose: to advance healing and reduce suffering.
UC Health is an EEO employer.
UC Health is committed to providing an inclusive, equitable and diverse place of employment.
INTRODUCTION
UC Health is hiring a part time Medical Records Technician in the Women's Health Administration department for the University of Cincinnati location.
ROLE AND RESPONSIBILITIES
The Medical Records Technician completes the release of information requests in accordance with HIPAA/confidentiality regulations and established departmental turnaround time. They complete Birth Certificates/IPHIS abstraction in accordance with state mandates, in an accurate/timely manner. Ensuring the data integrity of patient medical records across hospital wide patient information systems.
- Demonstrated competence with clinical applications for health record processing.
- Proficiently navigates through the clinical applications to identify patient demographics, provide patient information to appropriate requestors in a timely manner and verifies the accuracy of the demographic information.
- Responsible for the confidentiality and security of all patient health records for the hospital.
- Understands all rules and regulations regarding the proper release of patient information.
- Keeps up to date on any changes with rules and regulations associated with patient confidentiality and privacy.
- Ability to complete Birth Certificates for patients in a timely/accurate manner and in accordance with state timelines - inclusive of data collection, affidavit completion, and IPHIS abstracting.
- Monitors the data integrity of patient's medical record across all patient information systems.
- Proficiently navigates through software applications utilized in MPI validation, inclusive of duplicate medical record numbers, patient merge/unmerges overlays and name discrepancies.
- Good customer service skills and excellent communication skills for handling all release of information requests received from our patients, insurance companies or other entities.
- Ability to meet productivity and quality standards according to department policy and procedure for each job function.
- Accurate completion of all other duties as assigned by the HIM Mgt team.
BASIC QUALIFICATIONS
- Minimum Required: High school graduate required.
- Preferred: Associate Degree.
- Registered Health Information Technician (RHIT) preferred, (or RHIT eligible).
- 2 years experience in Health Information Management or related health care/office experience.
- Microsoft office suite, basic medical terminology.
- Demonstrated understanding of HIPAA/confidentiality guidelines.
- Excellent customer service skills/telephone etiquette skills.
- Keyboarding/data entry skills and experience with office related equipment preferred.
JOIN OUR TEAM TO BE UC HEALTH. BE EXTRAORDINARY. BE SUPPORTED. BE HOPE. APPLY TODAY!
ABOUT UC HEALTH
UC Health is an integrated academic health system serving Greater Cincinnati and Northern Kentucky. In partnership with the University of Cincinnati, UC Health combines clinical expertise and compassion with research and teaching—a combination that provides patients with options for even the most complex situations. Members of UC Health include: UC Medical Center, West Chester Hospital, University of Cincinnati Physicians and UC Health Ambulatory Services (with more than 900 board-certified clinicians and surgeons), Lindner Center of HOPE and several specialized institutes including: UC Gardner Neuroscience Institute and the University of Cincinnati Cancer Center. Many UC Health locations have received national recognition for outstanding quality and patient satisfaction.
At UC Health, we're proud to have the best and brightest teams and clinicians collaborating toward our common purpose: to advance healing and reduce suffering.
UC Health is an EEO employer.
UC Health is committed to providing an inclusive, equitable and diverse place of employment.
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- Education
- Technology & Software
- Biotechnology & Pharmaceuticals
- Consulting & Professional Services
Entry Level Records Technician Jobs: Frequently Asked Questions
How do I get an entry level records technician job?
Focus on demonstrating attention to detail, familiarity with document management systems, and any coursework or internship experience involving filing, data entry, or records compliance. Certifications in medical or legal records administration can give you an edge over other entry level candidates. Highlight any experience organizing information, even from volunteer work or academic projects, since employers at this level value transferable skills.
Which companies hire entry level records technicians?
Companies hiring entry level records technicians right now include UC Health, CooperSurgical, and Resolution Think, based on current listings on Migrate Mate as of November 2026. Healthcare systems, government agencies, and legal services firms are among the most consistent employers at this level, often hiring new grads directly into structured records departments.
Are there remote entry level records technician jobs?
Yes, though most positions at this level are still on-site or hybrid. About 0% of entry level records technician openings are remote or hybrid as of November 2026, concentrated in industries where document workflows can be managed digitally. On-site roles remain common in healthcare and government settings where physical records handling is required.
Are these new grad records technician jobs?
Yes, this page includes new grad, recent graduate, and junior records technician roles. A posting is new-grad friendly when it welcomes zero to two years of experience, accepts internships or practicum hours, or values a portfolio demonstrating organizational and data management skills over a long work history. Many employers list these roles as open to candidates completing relevant associate or bachelor's degree programs.
Which industries hire the most entry level records technicians?
Entry Level records technician roles concentrate in Education, Technology & Software, and Biotechnology & Pharmaceuticals, based on current listings on Migrate Mate as of November 2026. These sectors generate high volumes of compliance-sensitive documents, patient files, or legal records, creating steady demand for entry level staff who can support organized, accurate records management from day one.