Remote Assistant Program Coordinator Jobs
Remote assistant program coordinator jobs are in active demand across the U.S., with remote-first organizations and distributed teams hiring across nonprofit, healthcare, education, and technology sectors. Employers posting remote openings right now include Convergint, Ursus, and Pinterest. Scan the live roles below and apply to whichever ones fit.
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JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Retail HVAC Program Manager
Position Summary
JLL is seeking a Retail HVAC Program Manager to lead the strategic planning and execution of a large-scale HVAC capital replacement program across a retail portfolio. This role oversees the development and management of an annual capital plan covering approximately 150 sites and a $20M budget. The successful candidate will bring deep technical knowledge of HVAC systems combined with strong program management capability, driving a "Like-for-Better" replacement strategy that prioritizes properly sized equipment, improved maintainability, energy efficiency, and modernized controls.
This individual will serve as the connective tissue between facility operations, strategy teams, vendors, manufacturers, and client stakeholders, ensuring projects move from early identification through completion with accuracy, transparency, and minimal disruption to business operations.
Key Responsibilities
Capital Planning & Budget Management Develop and maintain the annual HVAC capital plan across roughly 150 sites, managing a $20M budget. Reorganize project migration dates, rough order of magnitude (ROM) estimates, and scopes on an ongoing basis to ensure accurate capital plan forecasting and budgeting.
Replacement Strategy & Technical Assessment Analyze current HVAC systems at each property and recommend improvements during early planning stages using a Like-for-Better approach. This includes right-sizing equipment to actual space needs, selecting equipment that is easier to maintain, prioritizing energy-efficient models, and upgrading to modern control systems. Lead the removal of R-22 refrigerant systems from the portfolio to reduce maintenance costs and address compliance risk.
Project Lifecycle Management Identify Retail HVAC replacement opportunities and submit Project Request Forms (PRFs). Manage projects from inception through completion, coordinating scope, budget, and timeline across all stakeholders.
Strategic Alignment Align project migration timing with lease-end date objectives provided by the Strategy team and react proactively to shifts in bank strategy and timing.
Stakeholder & Vendor Relationships Build and maintain trust, transparency, and strong working relationships with vendors and manufacturers. Develop strong relationships with Facility Managers to minimize disruption during emergency HVAC situations. Facilitate pre-construction meetings with bank managers prior to installation. Coordinate with Project Delivery Services (PDS) teams on locations with multiple concurrent construction projects to ensure effective cross-team coordination.
Program Governance & Reporting Prepare monthly reports detailing project trends, completions, and program metrics to track collective progress across the portfolio. Lead weekly program calls with Equipment and iC3 teams. Coordinate rebate programs, supply chain management (SCM) activities, and safety discussions. Develop ROM price modeling to support planning accuracy.
Asset Review & PRF Development Review Corrigo data regularly to identify aged assets and properties with low Facility Condition Index (FCI) scores. Meet monthly with MTS Operations Managers to confirm and create PRFs, and submit them to property stakeholders including FM Regional Leads, Engineering Leads, and Ops Managers.
Continuous Improvement Identify challenges during program execution and proactively assess future risks. Develop process efficiencies to support program growth and scalability.
Qualifications
Required
- Strong working knowledge of HVAC systems, including equipment types, sizing principles, controls, and refrigerant regulations (e.g., R-22 phase-out requirements)
- Demonstrated experience managing capital programs or large-scale facilities projects, ideally within a multi-site retail or commercial real estate environment
- Experience managing budgets in the range of $15M-$25M annually
- Proven ability to manage a high volume of concurrent projects (100+ sites) from planning through completion
- Strong vendor and manufacturer relationship management experience
- Excellent written and verbal communication skills, with experience presenting to property stakeholders and client representatives
- Proficiency with work order and facility management systems (e.g., Corrigo) and ability to interpret FCI data
- Strong organizational skills with the ability to manage shifting timelines, scopes, and budgets simultaneously
Preferred
- Bachelor's degree in Mechanical Engineering, Construction Management, Facilities Management, or related field (or equivalent experience)
- Experience in retail or banking-sector facilities programs
- Familiarity with PRF/capital request processes and ROM cost modeling
- Experience coordinating with PDS or multi-trade construction teams on overlapping projects
Estimated compensation for this position:
107,000.00 – 110,000.00 USD per year
This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.
Client:
Bank of America
Job Profile:
PDS Projects - P3
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Expected compensation for this position:
120,000.00 – 120,000.00 USD per year
Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.
Location:
Job Tags:
Budget Development, Budget Estimating, Budget Proposals, Building Condition Survey Project Delivery, Business Acumen, Construction Industry Knowledge, Projects Design
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:
- 401(k) plan with matching company contributions
- Comprehensive Medical, Dental & Vision Care
- Paid parental leave at 100% of salary
- Paid Time Off and Company Holidays
- Early access to earned wages through Daily Pay
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
California Residents only
If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.
Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Accepting applications on an ongoing basis until candidate identified.
JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Retail HVAC Program Manager
Position Summary
JLL is seeking a Retail HVAC Program Manager to lead the strategic planning and execution of a large-scale HVAC capital replacement program across a retail portfolio. This role oversees the development and management of an annual capital plan covering approximately 150 sites and a $20M budget. The successful candidate will bring deep technical knowledge of HVAC systems combined with strong program management capability, driving a "Like-for-Better" replacement strategy that prioritizes properly sized equipment, improved maintainability, energy efficiency, and modernized controls.
This individual will serve as the connective tissue between facility operations, strategy teams, vendors, manufacturers, and client stakeholders, ensuring projects move from early identification through completion with accuracy, transparency, and minimal disruption to business operations.
Key Responsibilities
Capital Planning & Budget Management Develop and maintain the annual HVAC capital plan across roughly 150 sites, managing a $20M budget. Reorganize project migration dates, rough order of magnitude (ROM) estimates, and scopes on an ongoing basis to ensure accurate capital plan forecasting and budgeting.
Replacement Strategy & Technical Assessment Analyze current HVAC systems at each property and recommend improvements during early planning stages using a Like-for-Better approach. This includes right-sizing equipment to actual space needs, selecting equipment that is easier to maintain, prioritizing energy-efficient models, and upgrading to modern control systems. Lead the removal of R-22 refrigerant systems from the portfolio to reduce maintenance costs and address compliance risk.
Project Lifecycle Management Identify Retail HVAC replacement opportunities and submit Project Request Forms (PRFs). Manage projects from inception through completion, coordinating scope, budget, and timeline across all stakeholders.
Strategic Alignment Align project migration timing with lease-end date objectives provided by the Strategy team and react proactively to shifts in bank strategy and timing.
Stakeholder & Vendor Relationships Build and maintain trust, transparency, and strong working relationships with vendors and manufacturers. Develop strong relationships with Facility Managers to minimize disruption during emergency HVAC situations. Facilitate pre-construction meetings with bank managers prior to installation. Coordinate with Project Delivery Services (PDS) teams on locations with multiple concurrent construction projects to ensure effective cross-team coordination.
Program Governance & Reporting Prepare monthly reports detailing project trends, completions, and program metrics to track collective progress across the portfolio. Lead weekly program calls with Equipment and iC3 teams. Coordinate rebate programs, supply chain management (SCM) activities, and safety discussions. Develop ROM price modeling to support planning accuracy.
Asset Review & PRF Development Review Corrigo data regularly to identify aged assets and properties with low Facility Condition Index (FCI) scores. Meet monthly with MTS Operations Managers to confirm and create PRFs, and submit them to property stakeholders including FM Regional Leads, Engineering Leads, and Ops Managers.
Continuous Improvement Identify challenges during program execution and proactively assess future risks. Develop process efficiencies to support program growth and scalability.
Qualifications
Required
- Strong working knowledge of HVAC systems, including equipment types, sizing principles, controls, and refrigerant regulations (e.g., R-22 phase-out requirements)
- Demonstrated experience managing capital programs or large-scale facilities projects, ideally within a multi-site retail or commercial real estate environment
- Experience managing budgets in the range of $15M-$25M annually
- Proven ability to manage a high volume of concurrent projects (100+ sites) from planning through completion
- Strong vendor and manufacturer relationship management experience
- Excellent written and verbal communication skills, with experience presenting to property stakeholders and client representatives
- Proficiency with work order and facility management systems (e.g., Corrigo) and ability to interpret FCI data
- Strong organizational skills with the ability to manage shifting timelines, scopes, and budgets simultaneously
Preferred
- Bachelor's degree in Mechanical Engineering, Construction Management, Facilities Management, or related field (or equivalent experience)
- Experience in retail or banking-sector facilities programs
- Familiarity with PRF/capital request processes and ROM cost modeling
- Experience coordinating with PDS or multi-trade construction teams on overlapping projects
Estimated compensation for this position:
107,000.00 – 110,000.00 USD per year
This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.
Client:
Bank of America
Job Profile:
PDS Projects - P3
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Expected compensation for this position:
120,000.00 – 120,000.00 USD per year
Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.
Location:
Job Tags:
Budget Development, Budget Estimating, Budget Proposals, Building Condition Survey Project Delivery, Business Acumen, Construction Industry Knowledge, Projects Design
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:
- 401(k) plan with matching company contributions
- Comprehensive Medical, Dental & Vision Care
- Paid parental leave at 100% of salary
- Paid Time Off and Company Holidays
- Early access to earned wages through Daily Pay
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
California Residents only
If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.
Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Accepting applications on an ongoing basis until candidate identified.
See All 1,156+ Remote Assistant Program Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
Find JobsRemote Assistant Program Coordinator Job Market
Who's Hiring
- Convergint16
- Ursus15
- Pinterest14
- Commonwealth of Pennsylvania14
- Emory University13
Top Industries Hiring
- Technology & Software39
- Healthcare & Medical Services16
- Staffing & Recruiting15
- Banking & Financial Services15
- Consulting & Professional Services13
What Employers Look For
The qualifications that appear most often in remote assistant program coordinator jobs.
- Bachelor's degree in public administration, social work, education, or a related field
- Experience with database management, data entry, and program tracking systems
- Proficiency in Microsoft Office Suite, particularly Excel and Word
- Strong written and verbal communication skills for stakeholder and community outreach
- Familiarity with grant reporting, budget monitoring, or contract compliance processes
- Ability to coordinate meetings, logistics, and schedules across multiple departments or partners
Tips for Your Remote Assistant Program Coordinator Job Search
Show your async communication skills upfront
Remote assistant program coordinators spend most of their day communicating in writing. Include writing samples, email templates, or documentation you've created in your application materials. Remote hiring managers treat your cover letter as a live demonstration of the skill they need most.
Highlight remote-ready tools in your resume
Remote employers screen for fluency with project management and communication tools before the first interview. Name the platforms you've used, such as Asana, Trello, Slack, Zoom, or Google Workspace, and briefly describe how you used them to coordinate tasks or support a team.
Apply early to remote roles that fit
Migrate Mate lists remote assistant program coordinator openings from across the U.S. in one place, so you can find roles that match your background and apply directly. Remote postings often close faster than on-site ones, so applying within the first few days of a listing going live improves your odds.
Prepare for a remote-style interview process
Many remote employers use asynchronous video interviews or written screening questions before a live call. Practice delivering clear, structured answers without real-time back-and-forth. Treat every written response you send during the hiring process as part of the application, not just pre-screening formality.
Remote Assistant Program Coordinator Jobs: Frequently Asked Questions
How do I get a remote assistant program coordinator job?
Target organizations that already run distributed teams, including nonprofits, healthcare networks, education platforms, and tech companies with remote-first cultures. Remote employers in this role screen heavily for written communication, since most coordination happens over email and async tools rather than in-person meetings. Demonstrating self-direction, experience managing tasks without close supervision, and comfort with tools like Asana, Slack, or Google Workspace gives you a clear edge over candidates without remote experience.
Which companies hire remote assistant program coordinators?
Remote assistant program coordinator roles are posted by Convergint, Ursus, and Pinterest and others right now, based on current remote listings on Migrate Mate as of November 2026. Remote-first firms, distributed nonprofit organizations, and national healthcare and education networks are among the most consistent hirers of this role across the U.S.
Can you get a remote assistant program coordinator job with no experience?
Yes, but remote entry-level roles are harder to land than on-site ones because you're expected to manage your own time and output from day one. Nonprofits and education-focused organizations are more open to entry-level remote candidates. Showing proof of independent project work, volunteer coordination, or relevant coursework, alongside strong written communication samples, can substitute for direct work history and open the door to these roles.
Do you need a degree for remote assistant program coordinator jobs?
Not always. Many remote employers care more about demonstrated organizational skills, communication ability, and familiarity with coordination tools than a specific credential. That said, a bachelor's degree in a related field, such as public administration, education, communications, or health services, does appear in a majority of remote postings. Practical experience managing schedules, coordinating events, or supporting program logistics can carry significant weight alongside or instead of a degree.
Which industries hire the most remote assistant program coordinators?
Most remote assistant program coordinator openings sit in Technology & Software, Healthcare & Medical Services, and Staffing & Recruiting, per current remote listings on Migrate Mate as of November 2026. These sectors rely on distributed teams to deliver programs across multiple geographies, making remote coordination a practical and common staffing choice.
See All 1,156+ Remote Assistant Program Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
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