Assistant Program Coordinator Jobs
Assistant Program Coordinator jobs are open across nonprofits, higher education, and government agencies, with specializations in grants management, event coordination, and community outreach, at every level from entry-level to senior coordinator. Scan the live roles below and apply to whichever ones fit.
Find JobsOverview
Showing 5 of 72+ Assistant Program Coordinator jobs
Position Announcement
The Physical Therapist Assistant Program is looking for a Program Coordinator to be the operational heartbeat of our team. You'll oversee our skills lab and simulation spaces, guide applicants from information session to graduation, manage budgets and purchasing, and support the faculty, staff, and students who make it all happen.
If you're organized, collaborative, and energized by juggling details without losing the big picture — and you want a role where your work directly shapes future physical therapist assistants — we'd love to meet you.
Summary of Responsibilities
- Clinical Lab: Works closely with program faculty regarding the vision and mission for the lab. Forecasts current and future equipment requirements and student needs within lab/simulation courses. Supervises lab setup and takedown of equipment, supplies, and other resources as needed, while minimizing student/faculty downtime during scheduled lab sessions. Using current manufacturer recommendations ensures function tests during setup and rehab during breakdown. Conducts preventative maintenance on equipment as needed. Maintains inventory and working knowledge of patient simulators, patient monitors, skills trainers, and other training equipment. Assists with scheduling lab instructional sessions and open lab periods. Performs laundering and light cleaning services as needed.
- Admission Management, Marketing, and Recruitment: Coordinates student applications and admission management for the program, including marketing, recruitment, website management, planning, and execution of information sessions, applicant processing, and pre- testing. Coordinates interview days and orientation of the accepted cohort. Reviews all verified applications with advising and the transfer office and communicates with all applicants. Processes post-program acceptance documentation for all students, including immunizations, background checks, and drug screening. Manages the wait list and admissions changes. Attends informational and tabling events on campus and in the community to promote the PTA program. Maintains program social media and websites. Creates marketing strategies and events in cooperation with the Program Director and faculty.
- Financial & Administrative: Coordinates the preparation and submission of various reports and documents, including new hire paperwork completion and submission, requisitions, purchase orders, index tracking, and reconciliations. Acquires supplies following university procurement procedures to ensure the efficient and uninterrupted operation of the labs. Establishes, updates, and maintains files on inventory ordering, receiving, billing, and distribution. Develops budget plans and expenditure reports and provides guidance to ensure compliance regarding proper use of funds, purchasing rules, and pro card expenses. Prepares and manages lab budget based on faculty input and forecasted inventory needs. Participates in grant preparation with faculty to augment the inventory of equipment. Manages, prepares, and submits ePAFs and eSAFs for instructors. Provides administrative support for the program, meetings, and special projects.
- Other duties as assigned.
Qualifications / Licenses / Certifications
Graduation from an accredited institution with a bachelor's degree in a healthcare related field and two years of relevant experience; OR a combination of education and experience totaling six years.
For Example:
- A bachelor's degree in a related field and two years of relevant experience.
- OR a master's degree in a related field.
- OR an associate's degree in a related field and four years of relevant experience.
- OR three years of college coursework in a related field (approximately 90 semester credits) and three years of relevant experience.
- OR two years of college coursework in a related field (approximately 60 semester credits) and four years of relevant experience.
- OR one year of college coursework in a related field (approximately 30 semester credits) and five years of relevant experience.
- OR six years of relevant experience.
Experience with lab/simulation equipment and education.
Required Application Materials:
- Resume
- Cover letter
- Work Sample / Project Portfolio
- As part of the application process, candidates are required to submit one example of a professional project or work product they have personally developed or substantially contributed to. The purpose of this submission is to demonstrate the applicant's proficiency with office software, attention to detail, organization, creativity, and ability to produce professional-quality work. Examples of acceptable submissions include, but are not limited to: Microsoft Word: Professionally formatted documents, reports, forms, or procedural guides. Microsoft Excel: Spreadsheets, tracking systems, budgets, data analyses, or organizational tools. Microsoft PowerPoint: Presentations, training materials, or informational resources. Other: Comparable administrative projects demonstrating technical proficiency, problem-solving, and organizational skills. Applicants should include a brief description (2–4 sentences) explaining the project's purpose, their specific contributions, and how the finished product was used. Important: All submissions must be the applicant's own work. Confidential, proprietary, or personally identifiable information must be removed or redacted before submission.
Knowledge / Skills / Abilities
Knowledge
- Knowledge of management principles, including organization, prioritization, effective problem-solving, and good critical-thinking capability.
- Knowledge of academic programs in higher education.
- Knowledge of social media platforms and how to use each effectively.
- Knowledge of effective recruiting and marketing techniques.
- Working knowledge of lab education practices.
- Working knowledge of equipment and latest trends.
- Excellent organization, time management, and communication skills (both verbal and written).
- Skilled in programs and software applications supporting productivity, scheduling, and reporting.
- Skills in data collection and creating reports.
- Excellent interpersonal, collaborative, and customer service skills.
- Effective use of time and autonomous decision-making skills.
- Ability to plan, coordinate, and implement program equipment requirements.
- Ability to adapt to changes in educational standards and technology.
- Ability to stock and maintain the inventory of lab supplies and equipment needed for simulation and skills lab use through the university procurement process and other methods.
- Ability to maintain and repair lab and simulation equipment to ensure proper function.
Ability to create and implement program marketing events. -
EEO Statement:
UVU employment decisions are made on the basis of an applicant’s qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.
Position Announcement
The Physical Therapist Assistant Program is looking for a Program Coordinator to be the operational heartbeat of our team. You'll oversee our skills lab and simulation spaces, guide applicants from information session to graduation, manage budgets and purchasing, and support the faculty, staff, and students who make it all happen.
If you're organized, collaborative, and energized by juggling details without losing the big picture — and you want a role where your work directly shapes future physical therapist assistants — we'd love to meet you.
Summary of Responsibilities
- Clinical Lab: Works closely with program faculty regarding the vision and mission for the lab. Forecasts current and future equipment requirements and student needs within lab/simulation courses. Supervises lab setup and takedown of equipment, supplies, and other resources as needed, while minimizing student/faculty downtime during scheduled lab sessions. Using current manufacturer recommendations ensures function tests during setup and rehab during breakdown. Conducts preventative maintenance on equipment as needed. Maintains inventory and working knowledge of patient simulators, patient monitors, skills trainers, and other training equipment. Assists with scheduling lab instructional sessions and open lab periods. Performs laundering and light cleaning services as needed.
- Admission Management, Marketing, and Recruitment: Coordinates student applications and admission management for the program, including marketing, recruitment, website management, planning, and execution of information sessions, applicant processing, and pre- testing. Coordinates interview days and orientation of the accepted cohort. Reviews all verified applications with advising and the transfer office and communicates with all applicants. Processes post-program acceptance documentation for all students, including immunizations, background checks, and drug screening. Manages the wait list and admissions changes. Attends informational and tabling events on campus and in the community to promote the PTA program. Maintains program social media and websites. Creates marketing strategies and events in cooperation with the Program Director and faculty.
- Financial & Administrative: Coordinates the preparation and submission of various reports and documents, including new hire paperwork completion and submission, requisitions, purchase orders, index tracking, and reconciliations. Acquires supplies following university procurement procedures to ensure the efficient and uninterrupted operation of the labs. Establishes, updates, and maintains files on inventory ordering, receiving, billing, and distribution. Develops budget plans and expenditure reports and provides guidance to ensure compliance regarding proper use of funds, purchasing rules, and pro card expenses. Prepares and manages lab budget based on faculty input and forecasted inventory needs. Participates in grant preparation with faculty to augment the inventory of equipment. Manages, prepares, and submits ePAFs and eSAFs for instructors. Provides administrative support for the program, meetings, and special projects.
- Other duties as assigned.
Qualifications / Licenses / Certifications
Graduation from an accredited institution with a bachelor's degree in a healthcare related field and two years of relevant experience; OR a combination of education and experience totaling six years.
For Example:
- A bachelor's degree in a related field and two years of relevant experience.
- OR a master's degree in a related field.
- OR an associate's degree in a related field and four years of relevant experience.
- OR three years of college coursework in a related field (approximately 90 semester credits) and three years of relevant experience.
- OR two years of college coursework in a related field (approximately 60 semester credits) and four years of relevant experience.
- OR one year of college coursework in a related field (approximately 30 semester credits) and five years of relevant experience.
- OR six years of relevant experience.
Experience with lab/simulation equipment and education.
Required Application Materials:
- Resume
- Cover letter
- Work Sample / Project Portfolio
- As part of the application process, candidates are required to submit one example of a professional project or work product they have personally developed or substantially contributed to. The purpose of this submission is to demonstrate the applicant's proficiency with office software, attention to detail, organization, creativity, and ability to produce professional-quality work. Examples of acceptable submissions include, but are not limited to: Microsoft Word: Professionally formatted documents, reports, forms, or procedural guides. Microsoft Excel: Spreadsheets, tracking systems, budgets, data analyses, or organizational tools. Microsoft PowerPoint: Presentations, training materials, or informational resources. Other: Comparable administrative projects demonstrating technical proficiency, problem-solving, and organizational skills. Applicants should include a brief description (2–4 sentences) explaining the project's purpose, their specific contributions, and how the finished product was used. Important: All submissions must be the applicant's own work. Confidential, proprietary, or personally identifiable information must be removed or redacted before submission.
Knowledge / Skills / Abilities
Knowledge
- Knowledge of management principles, including organization, prioritization, effective problem-solving, and good critical-thinking capability.
- Knowledge of academic programs in higher education.
- Knowledge of social media platforms and how to use each effectively.
- Knowledge of effective recruiting and marketing techniques.
- Working knowledge of lab education practices.
- Working knowledge of equipment and latest trends.
- Excellent organization, time management, and communication skills (both verbal and written).
- Skilled in programs and software applications supporting productivity, scheduling, and reporting.
- Skills in data collection and creating reports.
- Excellent interpersonal, collaborative, and customer service skills.
- Effective use of time and autonomous decision-making skills.
- Ability to plan, coordinate, and implement program equipment requirements.
- Ability to adapt to changes in educational standards and technology.
- Ability to stock and maintain the inventory of lab supplies and equipment needed for simulation and skills lab use through the university procurement process and other methods.
- Ability to maintain and repair lab and simulation equipment to ensure proper function.
Ability to create and implement program marketing events. -
EEO Statement:
UVU employment decisions are made on the basis of an applicant’s qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.
Assistant Program Coordinator Jobs by Experience Level
See All 72 Assistant Program Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
Find JobsAssistant Program Coordinator Job Market
Who's Hiring
Top Industries Hiring
- Education
- Healthcare & Medical Services
What Employers Look For
The qualifications that appear most often in assistant program coordinator jobs.
- Bachelor's degree in public administration, social work, education, or a related field
- Experience with database management, data entry, and program tracking systems
- Proficiency in Microsoft Office Suite, particularly Excel and Word
- Strong written and verbal communication skills for stakeholder and community outreach
- Familiarity with grant reporting, budget monitoring, or contract compliance processes
- Ability to coordinate meetings, logistics, and schedules across multiple departments or partners
Tips for Your Assistant Program Coordinator Job Search
Tailor your resume to program language
Hiring managers for assistant program coordinator roles scan for words like grant cycle, deliverables, stakeholder communication, and program milestones. Pull those exact terms from each job posting and weave them into your bullet points so your resume clears the ATS screening.
Highlight logistics and coordination outcomes
Generic coordination experience won't stand out. Describe what you coordinated, who it involved, and what happened as a result, such as an event you organized for a specific audience or a reporting deadline you helped a team meet consistently.
Apply early to roles that fit
Migrate Mate lists assistant program coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Filter by sector before you apply broadly
Nonprofits, government contractors, and universities each use different program frameworks and tools. Decide which sector fits your background first, then focus your applications there so your cover letter can speak to their specific funding structures or compliance requirements.
Prepare a scenario answer about competing priorities
Interviewers for coordinator roles almost always ask how you manage multiple deadlines at once. Prepare a specific example where two urgent tasks overlapped and walk through exactly how you decided what to handle first and how you communicated the situation.
Follow up after interviews with a program-specific note
A follow-up email that references a specific program challenge discussed in the interview lands better than a generic thank-you. Mention one concrete idea or relevant experience that connects to what the team is working on to stay top of mind.
Assistant Program Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most assistant program coordinators?
The most active employers for assistant program coordinators right now are Sinclair Community College, Open Sky Community Services, and Supportive Concepts for Families, and the most openings are in Massachusetts, Ohio, and Virginia, based on current listings on Migrate Mate as of November 2026. Demand is highest in organizations running federally funded or grant-based programs.
How many assistant program coordinator jobs are remote?
About 0% of assistant program coordinator openings are fully remote or hybrid as of November 2026, though availability depends heavily on the organization type. Roles focused on grant writing, data reporting, and administrative coordination tend to be the most remote-friendly, while positions tied to in-person program delivery or community outreach typically require on-site presence.
How do you become an assistant program coordinator?
Start with a bachelor's degree in a relevant field such as public administration, social work, education, or communications. Build hands-on experience through internships, volunteer coordination, or administrative roles in a nonprofit, government agency, or educational institution. Develop familiarity with program tracking tools and grant processes, then apply to entry-level coordinator openings that match your sector experience.
Can you get hired as an assistant program coordinator with little experience?
Yes, many organizations hire candidates with limited paid experience if you can demonstrate relevant transferable skills. Volunteer work organizing events, managing logistics, or supporting a team project counts. Emphasize any experience with scheduling, reporting, stakeholder communication, or database entry. Roles at smaller nonprofits or community-based organizations often have more flexible experience requirements than government contractors or universities.
What does the assistant program coordinator interview process look like?
Most hiring processes include an initial phone or video screen with HR or a recruiter, followed by a panel or one-on-one interview with the program manager or department lead. Interviewers typically ask behavioral questions about prioritization, communication with partners, and handling competing deadlines. Some organizations include a short writing or task-based exercise to assess your organizational and reporting skills before making a final offer.
Where can I find and apply to assistant program coordinator jobs?
You can find and apply to assistant program coordinator jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your background and sector preference, then apply directly to each listing that fits your experience and location.
See All 72 Assistant Program Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
Find Jobs