Remote Data Administrator Jobs
Remote data administrator jobs are open across the U.S. in sectors from healthcare and finance to software and logistics, at remote-first firms, distributed tech teams, and large enterprises managing complex data systems. Companies hiring remotely right now include StationMD, Xterra Health, and Ariel Partners. See the openings below and apply to the ones that match your experience.
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Xterra Health is a fast-moving, mission-driven organization empowering veterans through transparent access to the care, benefits, and support they’ve earned. We are a veteran-focused medical consulting firm that provides nexus letters and disability benefits questionnaires (DBQs) through a network of W-2 and 1099 medical providers, and accurate, well-governed data is what keeps that work reliable.
Veteran and provider volume is growing, and the data and systems underneath that growth need an owner. Our data standards are informal today: duplicate records, inconsistent field use, and access that grew organically all exist.
The CRM and Data Administrator owns day-to-day administration of GoHighLevel, our CRM and scheduling platform, and the quality of the data inside it. This role keeps records accurate, access controlled, and standards documented, and defines, communicates, and enforces the data standard. Workflow and dashboard design stay with Business Intelligence, and technical buildout and integrations stay with the Software team.
This is a role for someone who pairs hands-on CRM administration with sound judgment on data and access, and who can say no to a request and explain why.
Key Responsibilities
Data Integrity
- Own the data quality standard for GoHighLevel records, including required fields, naming conventions, tag structure, pipeline stages, and field definitions
- Run recurring audits for duplicates, missing fields, and stale records, and correct them or route them to the record owner
- Own imports, exports, merges, and bulk updates, with a documented check before and after each one
- Maintain a data dictionary that defines every field in use, who owns it, and how it is populated
Access & User Administration
- Administer users, roles, permissions, and sub-account settings in line with the Access Restriction policy
- Complete onboarding and offboarding access changes the same day they are requested
- Review user access on a set schedule and report exceptions to the VP of Operations
- Flag any request that would give a user access to veteran health information beyond their role
Data Requests & Team Support
- Run intake for data requests, record corrections, and field or tag change requests from team leads, with a clear turnaround standard
- Pull lists and extracts for operations, claims, and provider teams, and confirm the logic with the requester before delivering
- Answer day-to-day usage questions from the call center and operations teams, and capture repeat questions as documentation
Cross-Functional Coordination & Documentation
- Work with the Director of Business Intelligence so the data feeding dashboards is clean and field changes do not break reporting
- Work with the Software team on migration and integration work, including data mapping, test records, and validation after cutover
- Raise system issues to the right technical owner with enough detail to act on
- Write and maintain SOPs for data entry standards, access changes, imports, and data requests
- Keep documentation current as the system changes, and name an owner on every document
Required Qualifications
- 3+ years administering a CRM platform such as GoHighLevel, HubSpot, or Salesforce, with hands-on work in users, permissions, pipelines, and data cleanup
- Demonstrated experience with imports, deduplication, merges, and bulk record updates on live data
- Strong Excel skills, including lookups, pivots, and comparing large lists
- Ability to write clear standards and procedures that other people follow
- Comfort working with sensitive personal information and enforcing role-based access
- Clear written and verbal communication, including the ability to say no to an access or data request and explain why
Desired Qualifications
- Direct experience with GoHighLevel, including Twilio or similar telephony integrations
- Experience in healthcare, telehealth, or another HIPAA-regulated environment
- Familiarity with Microsoft 365, SharePoint, or Power BI
- Experience supporting a CRM migration or platform consolidation
- HighLevel Certified Admin credential
- Military service or a meaningful connection to the veteran community
Compensation & Benefits
- Base salary: $78,000 – $85,000, commensurate with experience
- Medical, Dental & Vision: Eligible the first of the month following 30 days; Xterra Health covers 75% of employee premiums
- Unlimited PTO, plus 10 paid company holidays
- 401(k): 100% employer match up to 4% of eligible compensation; immediate vesting; enrollment the first of the month following 90 days
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Who's Hiring
What Employers Look For
The qualifications that appear most often in remote data administrator jobs.
- Proficiency in SQL and at least one major relational database platform such as SQL Server, Oracle, or MySQL
- Experience with database backup, recovery, and performance monitoring procedures
- Familiarity with data governance practices including access control and security management
- Associate or bachelor's degree in information technology, computer science, or a related field
- Knowledge of cloud database environments such as Microsoft Azure, AWS, or Google Cloud
- Experience with ETL processes, data integration, or data quality assurance workflows
Tips for Your Remote Data Administrator Job Search
Apply early to remote roles that fit
Migrate Mate lists remote data administrator openings from across the U.S. in one place. Check it regularly and apply directly to the roles that match your database skills and experience level before postings fill.
Show async documentation skills upfront
Remote data administrator hiring managers look for candidates who write clearly and document processes without prompting. Include a sample data dictionary, process log, or migration runbook in your application materials to prove you can communicate data work in writing.
Highlight distributed tool proficiency on your resume
Remote teams run on tools like Jira, Confluence, Slack, and cloud database platforms. Name the specific platforms you've used, your SQL dialects, and any data governance or catalog tools, so remote employers can immediately see your fit.
Prepare for remote-specific interview questions
Remote interviewers for data administrator roles ask how you manage competing data requests without in-person check-ins, how you flag data quality issues to distributed stakeholders, and how you structure your workday independently. Prepare concrete examples that answer each.
Remote Data Administrator Jobs: Frequently Asked Questions
How do I get a remote data administrator job?
Target companies that run distributed teams, such as cloud-native software firms, healthcare technology providers, and financial services organizations with remote-first cultures. Remote employers screen for self-direction, clear written communication, and hands-on proficiency with database tools like SQL, data governance platforms, and ticketing systems. Candidates who show asynchronous work habits and document their processes stand out in remote hiring pipelines.
Which companies hire remote data administrators?
Employers currently hiring remote data administrators include StationMD, Xterra Health, and Ariel Partners, per current remote listings on Migrate Mate as of November 2026. Remote-first software companies, distributed healthcare systems, and financial services firms with large data operations are the most consistent sources of remote data administrator openings.
Can you get a remote data administrator job with no experience?
Yes, but remote entry-level roles are harder to land because employers expect you to troubleshoot and prioritize without daily supervision from day one. Cloud-native startups and healthcare tech companies occasionally hire entry-level remote data administrators. Building a portfolio of small database projects, earning a recognized data certification, and demonstrating strong written communication can substitute for direct job experience.
Do you need a degree for remote data administrator jobs?
Not always. Many remote employers weigh demonstrated SQL proficiency, data governance knowledge, and tool fluency over a formal degree. Certifications from recognized platforms, a portfolio showing real data cleanup or migration work, and measurable results from previous roles carry significant weight, especially at remote-first companies that evaluate candidates on output rather than credentials.
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