Remote Records Assistant Jobs
Remote records assistant jobs are open across the U.S. in healthcare, legal, government contracting, and financial services, at both remote-first firms and distributed enterprise teams. Employers hiring remotely right now include BayCare Health System, University of Rochester, and Inova Health. Find a role that fits below and apply directly.
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As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
Job Location (Full Address):
2619 W Henrietta Rd, Rochester, New York, United States of America, 14623Opening:
Worker Subtype:
RegularTime Type:
Part timeScheduled Weekly Hours:
20Department:
900370 Health Info Mgmt-CodingWork Shift:
UR - Day (United States of America)Range:
UR URG 107 HCompensation Range:
$23.27 - $32.60The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Responsibilities:
Functions as an advanced coder in the abstraction and in-depth analysis of a variety of medical documentation and assigns appropriate procedural terminology and medical codes in accordance with applicable coding rules and policies. Analyzes, enters and manipulates database. Responds to or clarifies internal requests for medical information.ESSENTIAL FUNCTIONS
- Uses thorough knowledge of coding systems and system logic to review codes created by electronic charge capture and/or assign codes through medical record documentation in accordance with universally recognized coding guidelines.
- Reviews and resolves coding denials. Resolves problems with claims having errors related to improper coding and provides feedback for correction and follow-up.
- Abstracts data and reviews codes for accuracy. Performs system edit checks and corrects errors as needed.
- Responds to coding information requests from various sources. Communicates document improvement opportunities and coding issues to providers, department, and/or designated leader for follow up and resolution.
- Consults with internal customers and external vendors to obtain greater specificity and/or clarification when documentation appears inconsistent or incomplete.
- Other duties as assigned.
MINIMUM EDUCATION & EXPERIENCE
- High School diploma or equivalent and 2 years of experience as a medical coder required
- Associate's degree preferred
- Or equivalent combination of education and experience
KNOWLEDGE, SKILLS AND ABILITIES
- Knowledge of ICD-10CM, CPT and HCPSC required
- Working knowledge of medical terminology and anatomy required
LICENSES AND CERTIFICATIONS
- American Health Information Management Association (AHIMA) accreditation examination for Registered Health Information Administrator (RHIA) or (Registered Health Information Technician) RHIT or Certified Coding Specialist (CCS) preferred or
- Certified Professional Coder (CPC) from American Academy of Professional Coders (AAPC) or Certified Medical Coder (CMC) from Practice Management Institute preferred
The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.
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Find Remote Records Assistant JobsRemote Records Assistant Job Market
Who's Hiring



Top Industries Hiring
- Healthcare & Medical Services
- Education
- Technology & Software
What Employers Look For
The qualifications that appear most often in remote records assistant jobs.
- High school diploma or associate degree in information management or a related field
- Experience with electronic document management systems or EHR platforms
- Knowledge of records retention schedules and applicable compliance standards
- Proficiency in Microsoft Office applications, especially Excel and Outlook
- Familiarity with HIPAA regulations for healthcare records roles
- Strong organizational skills and attention to detail in high-volume environments
Tips for Your Remote Records Assistant Job Search
Show your document management software skills
Remote records assistant roles center on platforms like SharePoint, Laserfiche, or Electronic Health Record systems. List specific tools you've used in your resume and application materials so remote hiring managers can immediately see you won't need in-person training to get started.
Demonstrate async communication in your application
Remote employers screen for written clarity because records assistants coordinate document requests, corrections, and audits entirely through email and ticketing systems. A tightly written cover letter that explains your process for handling records discrepancies signals exactly the communication style remote teams need.
Apply early to remote roles that fit
Migrate Mate lists remote records assistant openings from across the U.S. in one place, so you can find roles that match your background and apply directly. Remote postings often close fast, so checking for new listings regularly and applying as soon as a role fits gives you a real advantage.
Highlight self-directed workflow experience
Remote records roles require managing intake queues, retention schedules, and document audits without a supervisor nearby. Describe specific instances where you organized or maintained a records system independently, including the volume of files and any accuracy or compliance outcomes you achieved.
Remote Records Assistant Jobs: Frequently Asked Questions
How do I get a remote records assistant job?
Target companies with distributed teams in healthcare, legal, and financial services, where records work is document-heavy and naturally suited to remote setups. Remote employers screen for strong written communication, attention to detail, and the ability to manage document workflows without in-person oversight. Familiarity with electronic document management systems and cloud-based records platforms gives candidates a clear edge over applicants who only list general office experience.
Which companies hire remote records assistants?
Remote records assistant roles are posted by BayCare Health System, University of Rochester, and Inova Health and others right now, based on current remote listings on Migrate Mate as of November 2026. These tend to be remote-first firms, large healthcare networks, legal services organizations, and government contractors that manage high volumes of records across distributed teams.
Can you get a remote records assistant job with no experience?
Yes, but remote entry-level records assistant roles are harder to land because employers expect you to manage document workflows independently from day one. Healthcare practices and legal support firms post the most entry-level remote openings. Candidates without experience can show proficiency with document management software, completed coursework in records or health information management, or volunteer and freelance work involving organized filing or data entry.
Do you need a degree for remote records assistant jobs?
Not always. Many remote employers care more about hands-on experience with electronic records systems, accuracy, and organizational discipline than a specific degree. A certificate in health information technology, paralegal studies, or records management often carries real weight, and demonstrable experience maintaining or auditing document databases can substitute for a four-year credential in a wide range of remote roles.
Which industries hire the most remote records assistants?
The sectors hiring the most remote records assistants are Healthcare & Medical Services, Education, and Technology & Software, based on current remote listings on Migrate Mate as of November 2026. These industries rely on distributed teams managing large volumes of sensitive documents, making remote records assistants a practical and common hire.
See All 23 Remote Records Assistant Jobs
Find roles that match your experience and apply in just a few clicks.
Find Remote Records Assistant Jobs