Senior Proposal Manager Jobs in Massachusetts

At the MBTA, we envision a thriving region enabled by a best-in-class transit system. Our mission is to serve the public by providing safe, reliable, and accessible transportation. MBTA’s Core Values are built around safety, service, equity, sustainability, and culture. Each employee that works for the MBTA performs their roles based on our vision, mission, and values. This includes attendance, participation, and contribution in local safety committee meetings as needed.

Job Summary

The Senior Manager of Facilities Infrastructure Engineering’s primary responsibility will be to support Capital programming and prioritization and will be responsible to assist the Deputy Director, Facilities Infrastructure Engineering, in developing design standards and guidelines related to civil/site/structural assets such as stations, administrative buildings, vehicle maintenance facilities, parking garages, parking facilities, and other system-wide support buildings. They are also responsible for supporting and interpreting codes for facility mechanical systems such as HVAC systems, ADA, tunnel ventilation systems, fire suppression systems, hoists, lifts, cranes, plumbing, drainage, and sanitary systems, and facility quality management, strategic facility planning and development of capital improvement projects, repairing and rehabilitating MBTA infrastructure system wide. They will coordinate with other departments and outside agencies as needed in order to perform comprehensive design reviews and quality management functions as directed. They will provide highly complex engineering support to the Chief Engineer’s Office, Maintenance Departments and Capital Delivery.

Duties & Responsibilities

• Liaise with the Capital Delivery, Design and Construction department to assist in performing:
• Facility design review
• Quality Management functions of facility construction
• Prioritize capital project scopes of work and preliminary design
• Assist with engineering support as directed
• Liaise with all departments within the Office of Stations and Engineering & Maintenance of Way including Power Division, Signal Division and Maintenance of Way to assist with:
• Coordinating asset end-of-life with capital renewals
• Prioritize scopes of work and preliminary design for transition to the Capital Delivery, Design and Construction Department
• Interpret and validate facility standards for facility/civil/site/structural assets system-wide to ensure consistency across all disciplines within the MBTA
• Performing engineering and design review of work performed by consultants, contractors, and MBTA engineering staff
• Quality Management functions including: conducting site inspections of systems and materials to verify quality
• Review facility design, construction, and maintenance standards. Develop and oversee engineering designs at various levels of completion ranging from preliminary or conceptual to final, specifications and standards for modifications to MBTA infrastructure.
• Utilize established methods and procedures to ensure infrastructure designs are in conformance with MBTA requirements and standards.
• Advise Chief Engineer’s Office of capital investment priorities from a facility asset condition perspective.
• Develop budgets and reports for proposed projects, evaluating various impacts of proposed projects to determine feasibility, providing recommendations to executive management and department managers and participating in technical committees and panels.
• Supports operational, facilities, real estate and planning functions by examining and identifying deficiencies within existing facility assets, preparing recommendations for improvements, providing technical advice and guidance, reviewing development projects that may impact existing rail systems and facilities and participating in internal audits as needed.
• Respond or report to work as directed by supervisory personnel for emergencies, extreme weather conditions, or any other abnormal conditions that impair service or the safety of service, twenty-four (24) hours per day, seven (7) days per week.
• Drive a company or personal vehicle to visit work sites and to assist at emergencies and/or events as needed; respond to each inquiry in a courteous and professional manner consistent with the Authority’s customer service quality standard.
• Uphold the rights and interests of a workforce by ensuring the fair and consistent application and strict adherence to the rules, regulations, collective bargaining agreements (if applicable) and policies of the Authority including the EEO, Anti-Discrimination and Anti-Harassment and Anti-Retaliation policies.
• Perform other related duties and projects as assigned.

Minimum Requirements & Qualifications

• A Bachelor’s Degree in civil engineering, structural engineering, construction management, facilities management, architecture, or a related field from an accredited college.
• Seven (7) years of experience performing professional engineering work in design, estimating, construction and contract administration, in any of the following disciplines: Structural, Facilities, Civil, or related.
• Experience with facility engineering as it relates to establishing facility engineering standards for civil/site/structural assets as well as supporting facility mechanical systems such as HVAC systems, tunnel ventilation systems, fire suppression systems, hoists, lifts, cranes, plumbing, drainage and sanitary systems and associated control systems. Familiarity with building/facility control systems, hardware and automated control and monitoring systems.
• Working knowledge of CAD, Word, Excel, mainframe or database applications. Proficient with the use of MS Office, PowerPoint and Graphic applications.
• Effectively communicate with customers, employees, vendors, contractors, designers, public legislators, and state and federal agencies.
• Have excellent customer service, conflict resolution, negotiation, communication (speaking, and writing) skills.
• Effective organizational, analytical, confidentiality, quantitative, multi-tasking and time management skills.
• Strong working knowledge of Building and Trade Codes and how they apply to MBTA facilities.
• Possession of a valid driver’s license without infractions in accordance with MBTA policy.
• Ability to pass a Criminal Offender Record Information (CORI) check, background screening, and the MBTA’s medical requirements, including a physical examination and drug and alcohol screening.
• Have a satisfactory work record for the two (2) years immediately prior to the closing date of this posting, including overall employment, job performance, discipline, and safety records (infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration for selection).
• Have the ability to work any and all shifts and/or locations assigned or directed.
• Be available to work twenty-four (24) hours per day, seven (7) days per week, 365 days per year.
• Have the ability to supervise and work effectively with a diverse workforce.

Preferred Experience and Required Skills

• A Massachusetts Professional Engineering (PE) license (or the ability to become registered in Massachusetts within 6 months).
• A Master’s Degree in electrical, civil, structural, mechanical engineering, facilities management, architectural, or a related field from an accredited college.
• Experience with transit facility construction, maintenance and operations.
• Experience managing Projects with MS Project 2013 or Primavera P3; resource loading within such construction schedule.

Job Conditions:

• Ability to effectively read, comprehend, communicate, and respond to instructions, orders, signs, notices, inquiries, etc. in English.
• Be at least eighteen (18) years of age, except if participating in an approved high school internship / co-op program.
• Ability to commute to assigned work locations in the Boston, MA metro area, as required by the role.
• Ability to provide internal and external customers with courteous and professional experiences.
• Ability to work effectively, independently, and as part of a diverse workforce team (or supervise, if required).
• Ability to uphold the rights and interests of the MBTA while building and maintaining effective relationships with employees and co-workers.
• Ability to adhere to rules, regulations, collective bargaining agreements (if applicable), and policies of the MBTA, including the EEO, anti-discrimination, anti-harassment, and anti-retaliation policies.
• Have a satisfactory work record for the two (2) years immediately prior to the closing date of this posting (unless if current student or recent graduate), including overall employment, job performance, discipline, and safety records (infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration for selection).
• Ability to pass a Criminal Offender Record Information (CORI) check, comprehensive background screening, and / or medical Clinic screening, potentially including physical examination and drug and alcohol screenings.
• Ability to work all shifts and / or locations assigned, directed, or necessary for this position, including (for some transit / operations roles) up to twenty-four (24) hours per day, seven (7) days per week as necessary to accommodate severe weather conditions, emergencies, or any other circumstances that may potentially impact service or the safety of service.
• Intern / co-op staff must be enrolled full or part-time in an accredited educational program and maintain a cumulative GPA of at least 2.5 for the entire duration of the internship / co-op. Additionally, interns / co-ops must have valid work authorization and U.S. Social Security Number prior to starting pre-employment screenings / pre-boarding, working in their positions, and throughout the duration of their program.

Disclaimers and Definitions:

General Disclaimer: The statements contained in this job description are intended to describe a summary, general nature, and complexity of typical job functions and do not represent an exhaustive list of all duties, tasks, and responsibilities required of staff assigned to this position.

Application Completion: It is each applicant’s responsibility to ensure application details are entered completely and correctly, including updated work and education histories (past and current). Incomplete applications may not be considered. Attachments do not substitute for application fields. The recruitment team does not have access to existing employee data / history.

Application Deadlines: Applicants should apply as soon as possible, as the MBTA may stop considering applicants after a sufficiently large applicant pool is established.

Work Environment: The physical demands and work environment characteristics described here-in are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions. See job description for role-specific requirements.

Work Eligibility: All employees must be legally authorized to work in the United States and on an unrestricted basis. The MBTA does not have an employer work sponsorship program. However, if you have unrestricted work authorization, or are sponsored by a separate entity, you are welcome to apply. Further, all persons hired will require a U.S. Social Security Number prior to starting the position and employees will be required to complete a Form I-9 to verify their identity and eligibility to work in the U.S.

Interviews: Candidates should ensure they arrive on time, are prepared, can remain for the duration, and if remote, are in a quiet place without distraction, for the interview. Candidates who do not attend their interview without advance authorization, including an email confirmation of a rescheduled time/date from Human Resources, will be considered a no-show and disqualified from consideration for the position. Related to rescheduling, on a one-time basis, and due to something emergent, you may be allowed to reschedule the interview. In addition, Human Resources may require documentation supporting the request. However, should you need to reschedule, you will need to contact your Recruiter directly by email.

Safety Sensitive Positions: Employees working in this classification will be subject to periodic physical examinations plus random drug and alcohol testing.

On-call or 24/7 Positions: Employees working in this classification must be available to respond to page / text / call and report to work as determined by assigned department or the Authority.

Essential / Emergency Staff: During declared "states of emergency," employees working in this classification are required to report to work for their assigned work hours or as directed by management.

ADA Accommodations: The MBTA makes reasonable accommodations for applicants with disabilities. If you require an accommodation during this process, please contact the MBTA's ADA Unit at 617-222-5751 or hradaaa@mbta.com.

Diversity, Equity, and Inclusion: The MBTA is an Equal Employment Opportunity Employer. For terms, descriptions, and definitions related to diversity, equity, inclusion, veteran status, and immediate family members that you may find on the application form, please visit mbta.com/careers-app-definitions.

Intern / Co-Op Benefits: Employees taking part in an internship or co-op at the MBTA are eligible to receive accrued paid sick leave as well as a monthly transportation pass, based on the city from which the intern / co-op commutes to work, at no cost. However, no additional benefits are currently offered for interns or co-ops.