Mid Level Site Activation Specialist Jobs
Mid level site activation specialist jobs go to professionals ready to own activation workflows end to end, coordinate across cross-functional teams, and resolve site-level issues with minimal oversight. Most openings are 40% remote or hybrid across Construction & Real Estate, Education, and Technology & Software, with employers like Digital Realty, Google, and Pinterest hiring at this level now.
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If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet .
The Department of Clinical Trials Budgeting & Activation is seeking a full-time Clinical Trials Activation Analyst 3 to work hybrid at Don Soffer Clinical Research Center in Miami, Florida.
CORE JOB SUMMARY
The Clinical Trials Activation Analyst 3 works independently to review financial provisions of complex sponsored clinical research agreements and proposals and negotiate budgets and financial terms in adherence to sponsoring agency, federal, state and University of Miami requirements. Under minimal supervision, the Clinical Trials Activation Analyst 3 is responsible for providing enhanced inter-departmental and institutional-level sponsored research administration services to various academic departments and research units among the Miller School of Medicine, including extensive communications with extramural entities, with the focus on securing fiscally sound and compliant financial provisions for complex clinical research and clinical trials. Moreover, the Clinical Trials Activation Analyst 3 participates in development of efficient work processes, support documents, templates and other tools to facilitate research budget development and negotiations.
CORE JOB FUNCTIONS
1. Reviews, analyzes, negotiates and endorses financial provisions of complex clinical research agreements, proposals and awards to ensure use of the correct and compliant processes, and meeting funding requirements, focusing on University policies, Uniform Guidance and applicable federal and state rules and regulations.
2. Trains, and mentors department staff to develop talent and enhance performance.
3. Determines applicability and develops Medicare Coverage Analyses (MCAs) for all applicable studies that are complaint, consistent with University policies and state and federal regulations, to protect University resources and foster fiscally sound budgets and research billing compliance.
4. Collaborates with various University and external research entities, such as Principal Investigators and study teams, Compliance Office, IRB (Human Subject Research Office), Risk Management, Jackson Health System Clinical trials office (JHS CTO) sponsors and other relevant offices to ensure that sponsored research projects are managed in an efficient and effective manner consistent with UM policies and procedures, and applicable extramural entities guidelines, laws and regulations.
5. Provide advice to faculty and staff regarding sponsored research administration functions, interpreting a broad range of sponsor policies, government regulations, terms and conditions.
6. Maintains operations consistency and transparency and provides data on a work progress to appropriate Miller School of Medicine (MSOM) leadership and academic departments’ research administration on an ongoing basis.
7. Collaborates with others at MSOM to ensure consistent, smooth and efficient processes for various pre and post-award activities related to research projects carried out by the University.
8. Provide mentorship to Clinical Trials Activation Analysts and assist with on-the-job training and onboarding of new hires.
9. Keep current on relevant professional information by attending professional development opportunities and trainings, proactively monitoring publications and updates from relevant agencies.
10. Assist MSOM leadership with development of reports and training materials and monitoring of work efficiency and productivity, suggesting new and efficient ways for carrying out assigned duties and other tasks as needed.
11. Adheres to University and unit-level policies and procedures and safeguards University assets.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
Education:
Bachelor’s degree in relevant field required
Experience:
Minimum 4 years of relevant experience required
Knowledge, Skills and Abilities:
Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
Teamwork: Ability to work collaboratively with others and contribute to a team environment.
Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
Job Status:
Full timeEmployee Type:
StaffCurrent Employees:
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet .
The Department of Clinical Trials Budgeting & Activation is seeking a full-time Clinical Trials Activation Analyst 3 to work hybrid at Don Soffer Clinical Research Center in Miami, Florida.
CORE JOB SUMMARY
The Clinical Trials Activation Analyst 3 works independently to review financial provisions of complex sponsored clinical research agreements and proposals and negotiate budgets and financial terms in adherence to sponsoring agency, federal, state and University of Miami requirements. Under minimal supervision, the Clinical Trials Activation Analyst 3 is responsible for providing enhanced inter-departmental and institutional-level sponsored research administration services to various academic departments and research units among the Miller School of Medicine, including extensive communications with extramural entities, with the focus on securing fiscally sound and compliant financial provisions for complex clinical research and clinical trials. Moreover, the Clinical Trials Activation Analyst 3 participates in development of efficient work processes, support documents, templates and other tools to facilitate research budget development and negotiations.
CORE JOB FUNCTIONS
1. Reviews, analyzes, negotiates and endorses financial provisions of complex clinical research agreements, proposals and awards to ensure use of the correct and compliant processes, and meeting funding requirements, focusing on University policies, Uniform Guidance and applicable federal and state rules and regulations.
2. Trains, and mentors department staff to develop talent and enhance performance.
3. Determines applicability and develops Medicare Coverage Analyses (MCAs) for all applicable studies that are complaint, consistent with University policies and state and federal regulations, to protect University resources and foster fiscally sound budgets and research billing compliance.
4. Collaborates with various University and external research entities, such as Principal Investigators and study teams, Compliance Office, IRB (Human Subject Research Office), Risk Management, Jackson Health System Clinical trials office (JHS CTO) sponsors and other relevant offices to ensure that sponsored research projects are managed in an efficient and effective manner consistent with UM policies and procedures, and applicable extramural entities guidelines, laws and regulations.
5. Provide advice to faculty and staff regarding sponsored research administration functions, interpreting a broad range of sponsor policies, government regulations, terms and conditions.
6. Maintains operations consistency and transparency and provides data on a work progress to appropriate Miller School of Medicine (MSOM) leadership and academic departments’ research administration on an ongoing basis.
7. Collaborates with others at MSOM to ensure consistent, smooth and efficient processes for various pre and post-award activities related to research projects carried out by the University.
8. Provide mentorship to Clinical Trials Activation Analysts and assist with on-the-job training and onboarding of new hires.
9. Keep current on relevant professional information by attending professional development opportunities and trainings, proactively monitoring publications and updates from relevant agencies.
10. Assist MSOM leadership with development of reports and training materials and monitoring of work efficiency and productivity, suggesting new and efficient ways for carrying out assigned duties and other tasks as needed.
11. Adheres to University and unit-level policies and procedures and safeguards University assets.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
Education:
Bachelor’s degree in relevant field required
Experience:
Minimum 4 years of relevant experience required
Knowledge, Skills and Abilities:
Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
Teamwork: Ability to work collaboratively with others and contribute to a team environment.
Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
Job Status:
Full timeEmployee Type:
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Mid Level Site Activation Specialist Jobs: Frequently Asked Questions
How do I get a mid level site activation specialist job?
Position yourself around ownership, not just task completion. Highlight projects where you managed site activation from initiation through go-live, coordinated with clinical or operational stakeholders independently, and resolved activation blockers without escalation. Tailor your resume to show progression in scope and responsibility, and emphasize familiarity with site startup documentation, regulatory submissions, and vendor or site communication workflows.
Which companies hire mid level site activation specialists?
Companies hiring mid level site activation specialists right now include Digital Realty, Google, and Pinterest, based on current listings on Migrate Mate as of November 2026. Contract research organizations, pharmaceutical companies, and medical device firms make up the majority of employers at this experience level, as they run ongoing multi-site clinical programs that require dedicated activation expertise.
Are there remote mid level site activation specialist jobs?
Yes, though site activation work often includes periodic on-site responsibilities depending on the trial phase. About 40% of mid level site activation specialist openings are remote or hybrid as of November 2026, with fully remote roles more common in sponsor-side or CRO positions focused on document management, site communication, and regulatory coordination rather than on-site initiation visits.
How do I move up to a mid level site activation specialist role?
Moving into a mid level role requires building a record of increasing ownership in site startup or clinical operations. That means progressing from supporting activation tasks to leading them, deepening familiarity with IRB submissions, essential document collection, and regulatory requirements, and demonstrating that you can manage multiple sites or studies concurrently with limited direction from senior staff.
Which industries hire the most mid level site activation specialists?
Mid Level site activation specialist roles concentrate in Construction & Real Estate, Education, and Technology & Software, based on current listings on Migrate Mate as of November 2026. These sectors rely heavily on clinical trial infrastructure and must activate new investigator sites continuously across research programs, creating steady mid level demand for professionals who can execute startup workflows independently and at scale.