Tax Administrative Assistant Jobs
Tax Administrative Assistant jobs are open across public accounting firms, corporate tax departments, and government agencies, at every level from entry-level to senior, with specializations in tax filing support, compliance administration, and client records management. See the openings below and apply to the ones that match your experience.
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Administrative Assistant: Small Tax Office
Schedule:
- Tax Season (end of January through April 15): 8:30 AM to 6:30 PM
- Off Season: 8:30 AM to 4:30 PM
- Summer: Reduced hours (details provided at interview)
About Us
We're a small, close-knit tax office serving individuals and businesses in St. James. With a small team, every person plays an important role, and you'll work directly with the owner day to day.
What You'll Do
- Scan, organize, and file client documents (paper and digital)
- Answer phones and greet clients professionally
- Schedule and confirm client appointments
- Handle light bookkeeping tasks, such as data entry and reconciling basic records
- Help with general office tasks as they come up
What We're Looking For
- Friendly, professional phone and in-person manner
- Strong organizational skills and attention to detail
- Comfortable with computers, scanners, and basic office software
- Basic bookkeeping or accounting knowledge is a plus (we're happy to train the right person)
- Ability to keep client information confidential
- Reliable, punctual, and able to work the schedule above, including the longer days during tax season
Why Join Us
- Small, friendly office environment
- Shorter days outside of tax season
- Opportunity to learn about tax preparation and bookkeeping
- [Benefits, paid time off, or seasonal bonuses, if offered]
How to Apply
Send your resume to nancy@oharaea.com . Please include a brief note about your office experience.
Pay: From $20.00 per hour
Expected hours: 38.0 – 55.0 per week
Work Location: In person
Tax Administrative Assistant Jobs by Experience Level
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Who's Hiring
Top Industries Hiring
- Staffing & Recruiting
What Employers Look For
The qualifications that appear most often in tax administrative assistant jobs.
- Proficiency in tax preparation and practice management software such as CCH or Thomson Reuters
- Experience supporting CPAs or tax professionals with return preparation and filing
- Strong attention to detail for reviewing client documents and tax forms for completeness
- Associate or bachelor's degree in accounting, business administration, or a related field
- Familiarity with IRS and state tax deadlines, extension procedures, and e-filing processes
- Ability to handle confidential client financial information with discretion and accuracy
Tips for Your Tax Administrative Assistant Job Search
Tailor your resume for tax software
List every tax and accounting software you've used by name, including return preparation platforms and document management systems. Hiring managers scan resumes for specific tools, and a vague phrase like 'accounting software' won't get you past an applicant tracking system.
Highlight deadline-driven work explicitly
Tax roles run on hard deadlines. Call out specific filing seasons you've supported, the volume of returns or clients you managed, and any peak-period responsibilities. Employers want proof you can handle compressed timelines without errors.
Filter openings by firm type, not just title
A tax administrative assistant at a Big Four firm does very different work than one at a local CPA practice or in-house corporate team. Narrow your search by industry and employer type so your application speaks directly to the environment you're targeting.
Apply early to roles that fit
Migrate Mate lists tax administrative assistant openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Prepare for scenario-based interview questions
Interviewers often ask how you'd handle a missing client document two days before an extension deadline or a conflicting instruction from two tax professionals. Walk through your process clearly. Vague answers about being organized won't stand out.
Negotiate your start date around tax season
If you're offered a role in January or February, ask whether the team prefers you to start before or after the April filing peak. Showing awareness of the tax calendar signals genuine familiarity with the role's rhythms and sets you up for a smoother onboarding.
Tax Administrative Assistant Jobs: Frequently Asked Questions
Which companies are hiring the most tax administrative assistants?
The companies hiring the most tax administrative assistants right now include Eide Bailly, Current, and Bank Forward, with the largest share of openings in California, Ohio, and Florida, based on current listings on Migrate Mate as of November 2026. Public accounting firms and large corporate tax departments tend to post the most consistently throughout the year.
How many tax administrative assistant jobs are remote?
About 12% of tax administrative assistant openings are fully remote or hybrid as of November 2026, with remote availability concentrated in document review, client communication, and scheduling support rather than roles requiring in-office handling of physical files or in-person client meetings.
How do you become a tax administrative assistant?
Start by earning an associate or bachelor's degree in accounting, business administration, or office administration. Build familiarity with tax preparation software through coursework or entry-level bookkeeping work. Getting comfortable with IRS filing deadlines, extension processes, and standard tax forms puts you ahead of candidates with only general administrative backgrounds.
Can you get a tax administrative assistant job with little or no experience?
Yes, many firms hire candidates with general office or administrative experience if they can demonstrate comfort with detail-oriented, deadline-driven work. Completing a tax or accounting certificate program, volunteering with a VITA tax assistance site, or working as a receptionist at an accounting firm are all practical ways to build relevant credentials before applying.
What does the tax administrative assistant interview process look like?
Most employers start with a phone or video screen focused on your administrative background and software experience. A second round typically involves scenario questions about handling confidential documents, managing competing deadlines, and supporting multiple tax professionals at once. Some firms add a short skills assessment covering data entry accuracy or document formatting before extending an offer.
Where can I find and apply to tax administrative assistant jobs?
You can find and apply to tax administrative assistant jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level and specialization, then apply directly to each listing that fits.
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Find roles that match your experience and apply in just a few clicks.
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