Accounting Coordinator Visa Sponsorship Jobs in Illinois
Accounting coordinator visa sponsorship jobs in Illinois are concentrated in Chicago's financial district, with major employers including Hyatt, United Airlines, and Kraft Heinz regularly filing for finance and accounting roles. The state's dense corporate headquarters base and large professional services sector create steady demand for coordinators managing AP, AR, and general ledger functions.
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SSD Development Economics Center: Staff and Temporary Employees
About the Department
The Development Innovation Lab at the University of Chicago uses the tools of economics to develop innovations with the potential to benefit millions of people in low- and middle-income countries. It was founded and is led by Nobel laureate Michael Kremer.
Job Summary
The job provides professional support in monitoring the operating and capital budgets for divisions and/or University-wide administrative units. At the instruction of others, performs work that contributes to development of long and short term financial goals, business strategies/plans, and financial forecasts/models for major service programs and initiatives. Utilizes rudimentary knowledge of finance to help coordinate quarterly and year-end reporting for the operating budget.
The Accounting, Grants and Finance Associate will support the operations of a portfolio of funding including sponsored research awards for UChicago Development Innovation Lab (DIL). This role will report to the Finance and Grants Manager and will collaborate with DIL Research Teams on a portfolio of DIL projects. This position is responsible for supporting and sharing knowledge, expertise, and best practices with other finance and grant management staff members. This is a great opportunity to gain experience and take on responsibility in finance, accounting, sponsored research, and general operations in a non-profit research environment.
Responsibilities
- Meet consistently with Research Teams and Research Portfolio Managers to review account portfolios.
- Maintains unit-wide costing allocation spreadsheet for each fiscal year and executes cost allocation updates within Workday, ensuring data accuracy and consistency across records.
- Creates and executes journal entries to support correction of mis-posted items in the financial system, and performs regular account reconciliations to ensure financial data integrity.
- Review and facilitate approving transactions within the university’s financial and procurement systems as a project manager for grants and IADF’s, assuring compliance with approved budgets and obtaining additional stakeholder input as needed.
- Examine financial reports for consistency, accuracy, and compliance. At the direction of the Finance & Grants Manager and research teams, resolve errors and work collaboratively to prevent repeat occurrences.
- With the Finance & Grants Manager, develop and maintain tools for tracking key financial data. Maintain project specific budgets, prepare forecasts with research teams, and assist in tracking expenses to budget with research managers across the organization.
- Every month, review the budget to actual financial reports and payroll allocations with the research teams and the Finance & Grants Manager, and conduct data entry to execute the team’s spending plan.
- Assists the Finance & Grants Manager in annual or monthly fiscal closing, including preparing supporting schedules and reconciliation.
- Drafts financial reports and data summaries for internal stakeholders, ensuring clarity, accuracy, and consistency of data presentation.
- Maintains organized digital record keeping of financial and accounting data to support accessibility, transparency, and audit readiness.
- Attends institutional and outside training classes that cover financial, payroll and reporting systems.
- May be assigned special projects or other related work as needed.
- Coordinates all post award activities for the assigned portfolio within DIL.
- Coordinates and executes active grant management activities, including preparation and submission of interim and final close-out financial reports and award modifications, amendments, no-cost extensions, re-budgeting, PI concurrence and carry-over requests.
- Partners with University Research Administration (URA) to monitor post-award activities, such as timely submission of applications and financial reports; draft budget summaries, and requests for no-cost extensions; Handles straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory (if any), invoice and contract preparation for procurement, grant closing process, and account closing.
- Maintains organized, accurate, and audit-ready grant records and documentation across systems, ensuring data integrity throughout the grant lifecycle.
- Work collaboratively with DIL Researchers and DIL partners to develop spending plans for new projects, proposals, and other initiatives.
- Take the steps needed, gathering information and ensuring grant compliance, to execute on the spending plan as outlined by the PI, Research Managers, or Research staff.
- Support the Research Portfolio manager with proposal development by understanding sponsor formatting guidelines, preparing supporting documents, and collecting proposal elements.
- Assist in maintaining compliance with grant rules and regulations (both University and Sponsor); portfolio of responsibility may include federal grants.
- Responds to and researches accounts receivable/payable inquiries including payments to vendors and reimbursements to individuals with guidance and direction from others.
- Coordinate providing guidance to research teams on how to meet project goals within compliance constraints.
- Support coordination on grant audit requests, including compiling and organizing supporting financial data and documentation.
- Attends institutional and outside training classes that cover grant submissions, financial management, pre and post award topics, and computer training.
- Supports full accounts payable (A/P) cycle and payment operations including all aspects of vendor payments.
- Understands and complies with the Accounts Payable policies and procedures, and reviews and audits all supplier invoices for policy compliance.
- Coordinates the processing of invoices with the operations team, reimbursement requests with research team, and non-payroll payments to individuals, partnerships, corporations, vendors, suppliers, and other entities by providing the account distributions for all payments and contracts.
- Conducts a thorough review of transactions across all payment types (ACH, wire transfers, checks, and cards) to ensure all international vendors are being paid by wire.
- Prepares various aging and business metrics reports to review invoices and payment status. Develops and administers accounts payable database; analyzes and manipulates data and prepares standard and ad hoc statistical reports as required.
- Assists with vendor contact and supplier set-up in the University systems, and resolves issues as arises with non-payment of financial transactions.
- Coordinates with the Finance & Grants Manager on the back-office audit function for staff GEMS expenses.
- Understands and complies with the Accounts Payable policies and procedures, and reviews and audits all supplier invoices for policy compliance and ensures that invoice amounts are within the stated budget.
- Routinely prepares budgets, creates accounts, and works with the financial accounting system to allocate, authorize, monitor, and control expenses.
- Helps to prepare monthly reports, conducts and correct errors in accounts using existing procedures that are in place, and provides advice on the financial impact of human resources and academic affairs decisions.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.
Certifications:
Preferred Qualifications
Education:
- Bachelor’s degree in accounting, business administration, economics or finance; or minor/concentration in accounting.
Experience:
- Experience submitting grant proposals to a variety of sponsors.
- Experience managing post-award activities, especially projects that are funded by multiple sponsors.
- Experience working in a higher education or non-profit environment.
- Experience in cross-cultural communications and working at an international organization.
- Project management experience.
- Experience with core accounting functions, including reconciliations, journal entries, and general ledger maintenance.
- Experience with accounts payable/receivable and processing financial transactions in an accounting software system (e.g., Oracle and Orbit).
- Experience maintaining and organizing financial and grant data across multiple systems, with strong attention to accuracy and detail.
- Prior experience working with generally accepted accounting (GAAP).
- Experience preparing financial reports, budget-to-actual comparisons, or data summaries for internal and external stakeholders; experience with budget planning and forecasting, ledgers, and invoice.
- Experience supporting audits or compliance reviews, including organizing documentation and financial records.
Preferred Competencies
- Strong analytical and problem-solving skills.
- Strong financial data management and analysis.
- Good interpersonal communication and client service skills, both verbal and written.
- Good planning and organizational skills to balance and prioritize work.
- Ability to deal effectively with a diverse workforce in a complex research environment.
- Strong oral and written communication skills, and comfortable with a consultative approach to interacting with employees.
- Strong organizational skills.
- Resourceful problem-solver and critical thinker, be proactive in leveraging opportunities and anticipating and averting problems.
- Ability to handle all employment information and issues with absolute discretion.
- Proficiency with Microsoft Word and Excel, advanced Excel skills preferred.
Working Conditions
This person is expected to work a minimum of three days in the office.
Application Documents
- Resume/CV (required)
- Cover Letter (required)
- References Contact Information (3)(required)
The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Financial Management
Role Impact
Individual Contributor
Scheduled Weekly Hours
37.5
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Hourly
FLSA Status
Non-Exempt
Pay Range
$27.82 - $36.00
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Department
SSD Development Economics Center: Staff and Temporary Employees
About the Department
The Development Innovation Lab at the University of Chicago uses the tools of economics to develop innovations with the potential to benefit millions of people in low- and middle-income countries. It was founded and is led by Nobel laureate Michael Kremer.
Job Summary
The job provides professional support in monitoring the operating and capital budgets for divisions and/or University-wide administrative units. At the instruction of others, performs work that contributes to development of long and short term financial goals, business strategies/plans, and financial forecasts/models for major service programs and initiatives. Utilizes rudimentary knowledge of finance to help coordinate quarterly and year-end reporting for the operating budget.
The Accounting, Grants and Finance Associate will support the operations of a portfolio of funding including sponsored research awards for UChicago Development Innovation Lab (DIL). This role will report to the Finance and Grants Manager and will collaborate with DIL Research Teams on a portfolio of DIL projects. This position is responsible for supporting and sharing knowledge, expertise, and best practices with other finance and grant management staff members. This is a great opportunity to gain experience and take on responsibility in finance, accounting, sponsored research, and general operations in a non-profit research environment.
Responsibilities
- Meet consistently with Research Teams and Research Portfolio Managers to review account portfolios.
- Maintains unit-wide costing allocation spreadsheet for each fiscal year and executes cost allocation updates within Workday, ensuring data accuracy and consistency across records.
- Creates and executes journal entries to support correction of mis-posted items in the financial system, and performs regular account reconciliations to ensure financial data integrity.
- Review and facilitate approving transactions within the university’s financial and procurement systems as a project manager for grants and IADF’s, assuring compliance with approved budgets and obtaining additional stakeholder input as needed.
- Examine financial reports for consistency, accuracy, and compliance. At the direction of the Finance & Grants Manager and research teams, resolve errors and work collaboratively to prevent repeat occurrences.
- With the Finance & Grants Manager, develop and maintain tools for tracking key financial data. Maintain project specific budgets, prepare forecasts with research teams, and assist in tracking expenses to budget with research managers across the organization.
- Every month, review the budget to actual financial reports and payroll allocations with the research teams and the Finance & Grants Manager, and conduct data entry to execute the team’s spending plan.
- Assists the Finance & Grants Manager in annual or monthly fiscal closing, including preparing supporting schedules and reconciliation.
- Drafts financial reports and data summaries for internal stakeholders, ensuring clarity, accuracy, and consistency of data presentation.
- Maintains organized digital record keeping of financial and accounting data to support accessibility, transparency, and audit readiness.
- Attends institutional and outside training classes that cover financial, payroll and reporting systems.
- May be assigned special projects or other related work as needed.
- Coordinates all post award activities for the assigned portfolio within DIL.
- Coordinates and executes active grant management activities, including preparation and submission of interim and final close-out financial reports and award modifications, amendments, no-cost extensions, re-budgeting, PI concurrence and carry-over requests.
- Partners with University Research Administration (URA) to monitor post-award activities, such as timely submission of applications and financial reports; draft budget summaries, and requests for no-cost extensions; Handles straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory (if any), invoice and contract preparation for procurement, grant closing process, and account closing.
- Maintains organized, accurate, and audit-ready grant records and documentation across systems, ensuring data integrity throughout the grant lifecycle.
- Work collaboratively with DIL Researchers and DIL partners to develop spending plans for new projects, proposals, and other initiatives.
- Take the steps needed, gathering information and ensuring grant compliance, to execute on the spending plan as outlined by the PI, Research Managers, or Research staff.
- Support the Research Portfolio manager with proposal development by understanding sponsor formatting guidelines, preparing supporting documents, and collecting proposal elements.
- Assist in maintaining compliance with grant rules and regulations (both University and Sponsor); portfolio of responsibility may include federal grants.
- Responds to and researches accounts receivable/payable inquiries including payments to vendors and reimbursements to individuals with guidance and direction from others.
- Coordinate providing guidance to research teams on how to meet project goals within compliance constraints.
- Support coordination on grant audit requests, including compiling and organizing supporting financial data and documentation.
- Attends institutional and outside training classes that cover grant submissions, financial management, pre and post award topics, and computer training.
- Supports full accounts payable (A/P) cycle and payment operations including all aspects of vendor payments.
- Understands and complies with the Accounts Payable policies and procedures, and reviews and audits all supplier invoices for policy compliance.
- Coordinates the processing of invoices with the operations team, reimbursement requests with research team, and non-payroll payments to individuals, partnerships, corporations, vendors, suppliers, and other entities by providing the account distributions for all payments and contracts.
- Conducts a thorough review of transactions across all payment types (ACH, wire transfers, checks, and cards) to ensure all international vendors are being paid by wire.
- Prepares various aging and business metrics reports to review invoices and payment status. Develops and administers accounts payable database; analyzes and manipulates data and prepares standard and ad hoc statistical reports as required.
- Assists with vendor contact and supplier set-up in the University systems, and resolves issues as arises with non-payment of financial transactions.
- Coordinates with the Finance & Grants Manager on the back-office audit function for staff GEMS expenses.
- Understands and complies with the Accounts Payable policies and procedures, and reviews and audits all supplier invoices for policy compliance and ensures that invoice amounts are within the stated budget.
- Routinely prepares budgets, creates accounts, and works with the financial accounting system to allocate, authorize, monitor, and control expenses.
- Helps to prepare monthly reports, conducts and correct errors in accounts using existing procedures that are in place, and provides advice on the financial impact of human resources and academic affairs decisions.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.
Certifications:
Preferred Qualifications
Education:
- Bachelor’s degree in accounting, business administration, economics or finance; or minor/concentration in accounting.
Experience:
- Experience submitting grant proposals to a variety of sponsors.
- Experience managing post-award activities, especially projects that are funded by multiple sponsors.
- Experience working in a higher education or non-profit environment.
- Experience in cross-cultural communications and working at an international organization.
- Project management experience.
- Experience with core accounting functions, including reconciliations, journal entries, and general ledger maintenance.
- Experience with accounts payable/receivable and processing financial transactions in an accounting software system (e.g., Oracle and Orbit).
- Experience maintaining and organizing financial and grant data across multiple systems, with strong attention to accuracy and detail.
- Prior experience working with generally accepted accounting (GAAP).
- Experience preparing financial reports, budget-to-actual comparisons, or data summaries for internal and external stakeholders; experience with budget planning and forecasting, ledgers, and invoice.
- Experience supporting audits or compliance reviews, including organizing documentation and financial records.
Preferred Competencies
- Strong analytical and problem-solving skills.
- Strong financial data management and analysis.
- Good interpersonal communication and client service skills, both verbal and written.
- Good planning and organizational skills to balance and prioritize work.
- Ability to deal effectively with a diverse workforce in a complex research environment.
- Strong oral and written communication skills, and comfortable with a consultative approach to interacting with employees.
- Strong organizational skills.
- Resourceful problem-solver and critical thinker, be proactive in leveraging opportunities and anticipating and averting problems.
- Ability to handle all employment information and issues with absolute discretion.
- Proficiency with Microsoft Word and Excel, advanced Excel skills preferred.
Working Conditions
This person is expected to work a minimum of three days in the office.
Application Documents
- Resume/CV (required)
- Cover Letter (required)
- References Contact Information (3)(required)
The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Financial Management
Role Impact
Individual Contributor
Scheduled Weekly Hours
37.5
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Hourly
FLSA Status
Non-Exempt
Pay Range
$27.82 - $36.00
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Accounting Coordinator Job Roles in Illinois
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Search Accounting Coordinator Jobs in IllinoisAccounting Coordinator Jobs in Illinois: Frequently Asked Questions
Which companies in Illinois sponsor visas for accounting coordinators?
Large Illinois-headquartered companies with consistent accounting sponsorship histories include Hyatt Hotels, United Airlines, Kraft Heinz, Walgreens Boots Alliance, and Caterpillar. Major professional services and staffing firms operating in Chicago, such as Accenture and Deloitte, also file for accounting coordinator roles. Reviewing employer LCA filing histories in the OFLC public disclosure data gives a clear picture of which companies actively sponsor.
What visa types realistically fit accounting coordinator roles in Illinois?
H-1B visa is the primary option: accounting coordinator roles that require a bachelor's degree in accounting or finance qualify as specialty occupations, and employers file a Labor Condition Application with DOL before petitioning USCIS. H-1B is subject to an annual cap and selection process. F-1 students can work via OPT for up to 12 months. EB-2 and EB-3 employment-based green cards are available for longer-term sponsorship paths once a PERM labor certification is filed.
How to find accounting coordinator visa sponsorship jobs in Illinois?
Migrate Mate lists Illinois employers with verified LCA sponsorship histories for accounting and finance roles, searchable by city and role type. Because accounting coordinator positions require a specialty occupation degree, filtering for employers who have filed H-1B LCAs in the finance and accounting category narrows results to companies already familiar with the sponsorship process, which is especially useful in Chicago's competitive market.
Which Illinois cities have the most accounting coordinator visa sponsorship jobs?
Chicago accounts for the large majority of accounting coordinator sponsorship activity in Illinois, driven by its concentration of corporate headquarters, financial services firms, and large healthcare systems such as Northwestern Medicine and Advocate Aurora Health. Suburban employment corridors in Downers Grove, Schaumburg, and Rosemont also host regional office clusters where multinationals sponsor accounting staff. Smaller markets like Peoria and Rockford see limited sponsorship volume.
Are there Illinois-specific factors that affect visa sponsorship for accounting coordinators?
Illinois employers must comply with the Chicago and Cook County wage transparency ordinances, which can affect how prevailing wage determinations align with posted salary ranges on LCAs. The state's large public university system, including University of Illinois and DePaul, produces a steady pipeline of accounting graduates on F-1 OPT who seek coordinator roles. Employers in heavily regulated industries such as insurance and commodities trading in Chicago tend to have established HR processes for sponsorship.
What is the prevailing wage for sponsored accounting coordinator jobs in Illinois?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.