Medical Secretary Visa Sponsorship Jobs in Illinois
Medical secretary jobs in Illinois are concentrated at major health systems like Northwestern Medicine, Rush University Medical Center, and UI Health across Chicago, Rockford, and Springfield. International candidates can pursue sponsorship through H-1B visa, green card, or OPT pathways at employers with active hiring programs across the state's dense network of hospitals and academic medical centers.
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Shiloh, IL 62269
Scheduled Hours
40
Position Summary
Position performs advanced secretarial duties such as typing medical dictation requiring substantial use of medical terminology and maintains physician’s schedules.
Job Description
Primary Duties & Responsibilities:
- Transcribes medical documents such as physician’s letters, correspondence, nurse’s notes and manuscripts; if order entry in the electronic medical record is part of the job function, completes requisitions/orders per WashU guidelines.
- Maintains physician’s daily appointment schedule and calendar, schedules meetings, arranges conference calls, reserves catering services, makes travel arrangements and completes travel expense reports.
- Schedules appointments and procedures for patients.
- Prepares patient charts, including delivering workups.
- Greets visitors, answers telephone, takes messages and screens patient inquiries, providing information according to departmental procedures and policies.
- Serves as liaison between patients, physicians and staff, providing routine information to patient inquiries.
- Assists administrative/clinical staff during peak times, vacations/illnesses.
- Assists with retrieval and delivery of reports, films, etc.
- Other duties as assigned.
Working Conditions:
- Normal office environment.
- Patient care setting.
Physical Effort:
Typically sitting at desk or table.
Equipment:
- Office equipment.
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications /Professional Licenses:
No specific certification/professional license is required for this position.
Work Experience:
Medical Office Setting (3 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.
Preferred Qualifications
Education:
Associate degree
Certifications /Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
No additional work experience unless stated elsewhere in the job posting.
Skills:
Communication, Decision Making, Medical Terminology, Microsoft Office, Software Packages, Working Independently
Grade
G07-H
Salary Range
$19.29 - $29.91 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Take advantage of our free Metro transit U-Pass for eligible employees.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity or shared ancestry, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. As a federal contractor, the university maintains affirmative action programs to implement its equal employment opportunity policy for individuals with disabilities and protected veterans, in accordance with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA), as amended.
Location
Shiloh, IL 62269
Scheduled Hours
40
Position Summary
Position performs advanced secretarial duties such as typing medical dictation requiring substantial use of medical terminology and maintains physician’s schedules.
Job Description
Primary Duties & Responsibilities:
- Transcribes medical documents such as physician’s letters, correspondence, nurse’s notes and manuscripts; if order entry in the electronic medical record is part of the job function, completes requisitions/orders per WashU guidelines.
- Maintains physician’s daily appointment schedule and calendar, schedules meetings, arranges conference calls, reserves catering services, makes travel arrangements and completes travel expense reports.
- Schedules appointments and procedures for patients.
- Prepares patient charts, including delivering workups.
- Greets visitors, answers telephone, takes messages and screens patient inquiries, providing information according to departmental procedures and policies.
- Serves as liaison between patients, physicians and staff, providing routine information to patient inquiries.
- Assists administrative/clinical staff during peak times, vacations/illnesses.
- Assists with retrieval and delivery of reports, films, etc.
- Other duties as assigned.
Working Conditions:
- Normal office environment.
- Patient care setting.
Physical Effort:
Typically sitting at desk or table.
Equipment:
- Office equipment.
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications /Professional Licenses:
No specific certification/professional license is required for this position.
Work Experience:
Medical Office Setting (3 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.
Preferred Qualifications
Education:
Associate degree
Certifications /Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
No additional work experience unless stated elsewhere in the job posting.
Skills:
Communication, Decision Making, Medical Terminology, Microsoft Office, Software Packages, Working Independently
Grade
G07-H
Salary Range
$19.29 - $29.91 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Take advantage of our free Metro transit U-Pass for eligible employees.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity or shared ancestry, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. As a federal contractor, the university maintains affirmative action programs to implement its equal employment opportunity policy for individuals with disabilities and protected veterans, in accordance with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA), as amended.
Medical Secretary Job Roles in Illinois
See all 31+ Medical Secretary Jobs in Illinois
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Search Medical Secretary Jobs in IllinoisMedical Secretary Jobs in Illinois: Frequently Asked Questions
Which visa types realistically fit medical secretary roles in Illinois?
Medical secretary positions in Illinois can support H-1B sponsorship when the employer requires a bachelor's degree in a directly related field such as health information management or healthcare administration, meeting the specialty occupation standard. F-1 students may work through OPT for up to 12 months. Employer-sponsored EB-2 or EB-3 green cards are also possible for candidates with qualifying experience, typically requiring PERM labor certification filed through the employer.
Which companies sponsor visas for medical secretaries in Illinois?
Illinois health systems with established international hiring programs include Northwestern Medicine, Rush University Medical Center, the University of Illinois Hospital and Health Sciences System, Advocate Health Care, and NorthShore University HealthSystem. Academic medical centers affiliated with Loyola University Chicago and the University of Chicago also sponsor administrative healthcare roles. Large hospital networks are more likely to have dedicated HR and immigration teams to manage the sponsorship process.
How to find medical secretary visa sponsorship jobs in Illinois?
Migrate Mate lists Illinois employers with verified visa sponsorship history for healthcare administrative roles, including medical secretary positions at hospitals and medical centers across Chicago, Rockford, and Springfield. Searching Migrate Mate by role and state lets you identify which health systems are actively hiring international candidates, so you can focus your applications on employers already familiar with the sponsorship process rather than those encountering it for the first time.
Which cities in Illinois have the most medical secretary sponsorship jobs?
Chicago is by far the dominant market, home to major health systems, academic medical centers, and specialty clinics concentrated on the North Side, Near West Side, and in suburban areas like Evanston and Maywood. Rockford has a secondary cluster anchored by OSF HealthCare Saint Anthony Medical Center and SwedishAmerican Hospital. Springfield, as the state capital, hosts Memorial Health System and HSHS St. John's Hospital, both of which regularly recruit for administrative healthcare positions.
Are there state-specific factors that affect medical secretary sponsorship in Illinois?
Illinois benefits from a concentration of academic medical centers tied to research universities, which tend to have more experience sponsoring international workers than standalone community hospitals. The state's large immigrant population has also made many Illinois health systems accustomed to navigating sponsorship paperwork. Medical secretaries with training in electronic health records systems like Epic or Cerner, widely deployed across Illinois hospital networks, are more competitive for positions at employers willing to initiate a sponsorship process.
What is the prevailing wage for sponsored medical secretary jobs in Illinois?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.