Operations Officer Visa Sponsorship Jobs in Louisiana

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Department

Research Administration

Job Summary

Coordinate departmental operations, purchasing, and communications for the Office of Research while providing general assistance and customer service with the business of research administration.

Job Description

SPECIFIC DUTIES/RESPONSIBILITIES:

• Occupy the Office of Research reception desk and ensure daily visitors are assisted when they arrive at the office
• Coordinate all purchasing for the Office of Research
• Purchase, set up, maintain, and inventory all office equipment, technology, and infrastructure
• Organize office operations via scheduling meetings, greeting visitors, transferring calls, and coordinating student workers and staff schedules
• Assist with the onboarding, orientation, and training of any new Office of Research employees
• Maintain files and records with effective filing systems and oversee annual file destruction per Louisiana state policy
• Assist Office of Research accounting with grants and contracts deposits
• Fulfill requests for data entry of new sponsors and assistance listing numbers in Workday and follow naming conventions
• Document invoicing and reporting requirements for grants and contracts as Tasks in Workday based on approved departmental reviews of grants and contracts
• Serve as a cross-trained backup for conducting the business of the office, such as entering data for proposals, awards, and modifications into Workday and obtaining quarterly certifications of expenditures from principal investigators
• Ensure operational efficiency and reduce administrative burden
• Provide basic IT and computing support to the Office of Research
• Support Office of Research with various administrative tasks
• Other duties as assigned by the Assistant Vice Chancellor for Research or Vice Chancellor for Research
• Oversee Office of Research internal and external communications such as compiling weekly newsletter, updating website, and managing social media while working with other units on campus to ensure researchers’ successes are celebrated and promoted
• Design promotional materials such as brochures, flyers, and other publications telling the story of research at LSU New Orleans
• Plan, coordinate, and organize Office of Research events, including the annual research symposium and any awards ceremonies for undergraduate researchers, graduate researchers, faculty, and staff
• Coordinate catering, acquire venues, track RSVPs, and design/distribute event materials
• Other duties as assigned by the Assistant Vice Chancellor for Research or Vice Chancellor for Research

REQUIRED QUALIFICATIONS:

• Bachelor’s degree
• Excellent oral and written communications skills
• Ability to organize time and multiple projects efficiently and effectively to meet the demands of competing priorities and deadlines
• Expertise in standard Office software: Microsoft Word, PowerPoint, Excel, Outlook, Adobe Acrobat, and current web browsers (Explorer, Chrome, or Firefox)
• Competency with all major social media platforms
• An understanding of the interests and behaviors of target audiences
• Creativity and curiosity
• Ability to work productively with great autonomy and minimal supervision, and equally able to take direction, elicit input from others, and respond to feedback
• Ability to lift up to 20 lbs. as necessary

DESIRED QUALIFICATIONS:

• Bachelor’s or Master’s degree in communications, IT, business administration, or other related field
• Graphic design, web design, and/or public relations experience

SALARY: Commensurate with experience

Required Attachments

Please upload the following documents in the Resume/Cover Letter section.

• Detailed resume listing relevant qualifications and experience;
• Cover Letter indicating why you are a good fit for the position and LSU New Orleans;
• Names and contact information of three references;

Applications that do not include the required uploaded documents may not be considered.

Posting Close Date

This position will remain open until filled.

Note to Applicant:

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials.

References will be contacted at the appropriate phase of the recruitment process.

This position may require a criminal background check to be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions at LSU New Orleans may be required to demonstrate the ability to perform job-related tasks.

LSU New Orleans seeks to recruit a highly productive workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.