Operations Officer Visa Sponsorship Jobs in Pennsylvania
Operations officer jobs in Pennsylvania span logistics hubs in Philadelphia and Pittsburgh, healthcare systems like UPMC and Penn Medicine, and financial services firms concentrated along the I-95 corridor. Employers in manufacturing, defense contracting, and supply chain management regularly sponsor international candidates for these roles across the state.
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Get Access To All JobsSAINT AGNES SCHOOL BOOKKEEPER & TUITION OFFICER
JOB DESCRIPTION
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Accounts payable – Secure approval, match invoices to packing slips and enters in QuickBooks (QB) ensuring to use the correct g/l account. Print checks, present for signature, mail, scan backup to QB and then file.
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Make deposits and post in QB for all incoming cash and check payments for example; cash payments for tuition, school billings, 8th grade account, student council acct, school operating accounts, etc.
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Collect timesheets and complete the school payroll Google doc in preparation for the Business Manager to process payroll. Ensure hours are correct and signed by supervisor.
-
Complete the School payroll journal entry and post to correct departments in QB.
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Bank Reconciliations: All school, Home & School, CYO, and Education Endowment.
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Complete invoices and billings for Intracompany billing.
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Manage all aspects of FACTS (SIS and Financial side) to include:
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Initial family enrollment set up in SIS
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SIS updates for family demographic changes
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Ensure families are enrolled and have access to SIS and Financial side
-
Post all tuition, credits, scholarships, etc.
-
Create tuition and scholarship invoices and credits in QuickBooks Customers
-
Complete a FACTS reconciliation for scholarship credits
-
Complete and submit documents to Scholarship entities for payment
-
Post monthly journal entries for tuition and scholarship income in QuickBooks
-
Contact families with returned payments and missed payments (delinquency accounts/ collections)
-
Posting of monthly/quarterly incidental billings (i.e. Music lessons, Lunches, CARES, etc.)
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Process and submit LEI scholarships - Padre Walsh
-
Help families with submitting financial aid paperwork to FACTS
-
Help families submit for Emergency BLOCS awards
-
Answering school family emails and phone calls regarding all of the above.
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Liaison for Home & School:
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Records checks and deposits in QuickBooks.
-
Ensures checks have correct documentation when submitting them for signature to the Pastor.
-
Reconciles the H&S checking account.
-
Requests copy of H&S budget in June for the following year for approval.
-
CYO:
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Receives checkbook entries and posts deposits and checks in QuickBooks.
-
Reconciles the CYO checking account.
-
Raise Right (Scrip):
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Receives checkbook and posts deposits and checks in QuickBooks.
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Reconciles the Raise Right checking account.
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This position reports to the Parish Business Manager and keeps the PBM abreast of all school business issues.
-
Work with the Parish Business Manager in reviewing the General Ledger prior to submitting financial reports to the chair of the Parish Finance Council.
-
Other tasks as requested by the Pastor, Principal and/or Business Manager.
REQUIREMENTS
-
Detailed oriented and good organizational skills.
-
Minimum 3 Years bookkeeping/accounting experience.
-
Previous experience using QuickBooks.
-
Previous experience working with FACTS SIS and FACTS Financial platform a plus.
-
Bi-lingual – English / Spanish a plus.
Hours: Approximately 30 hours per week.
Hours may vary week to week depending on the needs of the school with some occasional evening hours for meetings.
SAINT AGNES SCHOOL BOOKKEEPER & TUITION OFFICER
JOB DESCRIPTION
-
Accounts payable – Secure approval, match invoices to packing slips and enters in QuickBooks (QB) ensuring to use the correct g/l account. Print checks, present for signature, mail, scan backup to QB and then file.
-
Make deposits and post in QB for all incoming cash and check payments for example; cash payments for tuition, school billings, 8th grade account, student council acct, school operating accounts, etc.
-
Collect timesheets and complete the school payroll Google doc in preparation for the Business Manager to process payroll. Ensure hours are correct and signed by supervisor.
-
Complete the School payroll journal entry and post to correct departments in QB.
-
Bank Reconciliations: All school, Home & School, CYO, and Education Endowment.
-
Complete invoices and billings for Intracompany billing.
-
Manage all aspects of FACTS (SIS and Financial side) to include:
-
Initial family enrollment set up in SIS
-
SIS updates for family demographic changes
-
Ensure families are enrolled and have access to SIS and Financial side
-
Post all tuition, credits, scholarships, etc.
-
Create tuition and scholarship invoices and credits in QuickBooks Customers
-
Complete a FACTS reconciliation for scholarship credits
-
Complete and submit documents to Scholarship entities for payment
-
Post monthly journal entries for tuition and scholarship income in QuickBooks
-
Contact families with returned payments and missed payments (delinquency accounts/ collections)
-
Posting of monthly/quarterly incidental billings (i.e. Music lessons, Lunches, CARES, etc.)
-
Process and submit LEI scholarships - Padre Walsh
-
Help families with submitting financial aid paperwork to FACTS
-
Help families submit for Emergency BLOCS awards
-
Answering school family emails and phone calls regarding all of the above.
-
Liaison for Home & School:
-
Records checks and deposits in QuickBooks.
-
Ensures checks have correct documentation when submitting them for signature to the Pastor.
-
Reconciles the H&S checking account.
-
Requests copy of H&S budget in June for the following year for approval.
-
CYO:
-
Receives checkbook entries and posts deposits and checks in QuickBooks.
-
Reconciles the CYO checking account.
-
Raise Right (Scrip):
-
Receives checkbook and posts deposits and checks in QuickBooks.
-
Reconciles the Raise Right checking account.
-
This position reports to the Parish Business Manager and keeps the PBM abreast of all school business issues.
-
Work with the Parish Business Manager in reviewing the General Ledger prior to submitting financial reports to the chair of the Parish Finance Council.
-
Other tasks as requested by the Pastor, Principal and/or Business Manager.
REQUIREMENTS
-
Detailed oriented and good organizational skills.
-
Minimum 3 Years bookkeeping/accounting experience.
-
Previous experience using QuickBooks.
-
Previous experience working with FACTS SIS and FACTS Financial platform a plus.
-
Bi-lingual – English / Spanish a plus.
Hours: Approximately 30 hours per week.
Hours may vary week to week depending on the needs of the school with some occasional evening hours for meetings.
Operations Officer Job Roles in Pennsylvania
See all 98+ Operations Officer Jobs in Pennsylvania
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Search Operations Officer Jobs in PennsylvaniaOperations Officer Jobs in Pennsylvania: Frequently Asked Questions
Which companies in Pennsylvania sponsor visas for operations officers?
Pennsylvania employers with consistent sponsorship histories for operations roles include UPMC, Penn Medicine, Comcast, and defense contractors such as Lockheed Martin and BAE Systems. Large logistics and manufacturing firms in the Philadelphia and Pittsburgh metro areas also file regularly. Checking an employer's past sponsorship history before applying gives you a clearer picture of their willingness to support international candidates.
Which visa types realistically fit operations officer roles in Pennsylvania?
The H-1B visa is the most common path for operations officers, as the role typically requires a bachelor's degree in business, operations management, or a related field, satisfying the specialty occupation standard. EB-2 and EB-3 green card categories apply for longer-term sponsorship through PERM labor certification. F-1 students may use OPT to work in an operations officer role, with STEM OPT available if their degree is STEM-designated. The E-3 visa is available to Australian nationals, and the H-1B1 visa applies to Chilean and Singaporean nationals, both requiring a qualifying job offer.
Which cities in Pennsylvania have the most operations officer sponsorship jobs?
Philadelphia generates the highest concentration of sponsored operations officer roles in Pennsylvania, driven by its healthcare, financial services, and logistics sectors. Pittsburgh follows, anchored by UPMC, Carnegie Mellon University's affiliated employers, and technology-adjacent operations roles. Harrisburg and Allentown see activity from state government contractors and manufacturing firms. The I-78 and I-81 corridors connecting these cities also host significant distribution and supply chain operations employers.
How to find operations officer visa sponsorship jobs in Pennsylvania?
Migrate Mate lists Pennsylvania employers with verified visa sponsorship history for operations officer roles, letting you search specifically within this state rather than sorting through unverified postings. Focusing on companies with an established record of filing for operations or business operations titles gives you a more practical starting point. Philadelphia and Pittsburgh are the strongest markets, but filtering by Pennsylvania statewide on Migrate Mate surfaces roles across the full state.
Are there state-specific considerations for operations officers seeking sponsorship in Pennsylvania?
Pennsylvania's mix of large healthcare systems, defense contractors, and manufacturing firms creates consistent demand for operations officers with specialized backgrounds. Employers in the defense sector may require security clearance eligibility, which can complicate sponsorship timelines for some visa categories. The Philadelphia region's concentration of Fortune 500 headquarters also means more in-house HR teams experienced with H-1B and green card sponsorship processes compared to smaller regional employers.
What is the prevailing wage for sponsored operations officer jobs in Pennsylvania?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.