Staff Assistant Visa Sponsorship Jobs in Minnesota

The Opportunity

Ulteig is seeking a Senior Project Coordinator to support the Power Lifeline Sector in an embedded consultant role. This position supports Xcel Energy's Substation and Transmission Engineering & Design leadership team by coordinating project and team activities, maintaining documentation and project controls, developing reports and dashboards, and providing day-to-day operational support. The role keeps priorities organized, information current, and stakeholders connected to support effective project execution. This position is located in Minneapolis, MN and is not open to remote locations.

Project Coordination and Administration:

• Coordinate project and team activities, track assigned actions, and support timely completion of contract deliverables.
• Facilitate communication within engineering teams and across stakeholders to support smooth project operations.
• Prepare and distribute routine project and team materials, including meeting minutes, status updates, presentations, and internal communications.
• Maintain organized project records, including as-built documentation, and ensure stakeholders have access to current information.
• Maintain routine financial records, review team time entries, and support purchasing activities such as materials, FR/PPE, and office supplies.
• Coordinate recurring operational activities, including the T Line on-call schedule, employee requests across Facilities, IT, and HR, and LMS reporting.
• Plan and coordinate internal meetings and events and provide other project-related support as assigned.

Reporting, Process Improvement, and Tools:

• Develop and maintain dashboards and reports that translate project information into actionable insights for the Supervisor and team.
• Compile, organize, analyze, and summarize information for reports, presentations, and decision support.
• Identify and implement workflow improvements that streamline processes, reduce manual effort, and improve accuracy.
• Develop task automation and practical technology solutions, including AI-enabled tools, to improve team productivity.
• Maintain solution documentation and support adoption of improved processes and tools.

Communication and Team Effectiveness:

• Serve as a primary point of contact for routine internal and external communications.
• Collaborate with administrative staff and cross-functional teams to address departmental and project needs.
• Independently manage routine assignments, organize competing priorities, and meet deadlines with minimal direction.
• Proactively identify work that needs to be completed and follow through on commitments.
• Build productive relationships that strengthen coordination, communication, and team effectiveness.
• Follow Ulteig and client governance policies, procedures, and documentation standards.

What We Expect from You

• Bachelor's degree in business administration, project management, engineering, construction management, or a related field, or equivalent experience.
• Two or more years of project administration, project coordination, or related experience; experience supporting engineering or power-industry projects is preferred.
• Working knowledge of project management practices, project controls, and document management.
• Strong organizational, analytical, problem-solving, and written and verbal communication skills.
• Ability to work independently, manage multiple priorities, and perform effectively under deadline pressure.
• Proficiency with Microsoft Office applications and experience with project management or enterprise systems such as Microsoft Project, Primavera, Planview AdaptiveWork, or Microsoft Dynamics 365 Finance and Operations.
• Ability to learn and apply evolving technology, automation, and AI tools to improve workflows and solve problems.
• Permanent authorization to work in the United States.
• Demonstrates openness to innovation by embracing and applying evolving technology and AI tools to enhance workflows, solve problems, and drive continuous improvement.
• Must have authorization to work permanently in the U.S.
• Ability to work onsite at our client’s downtown Minneapolis location three days per week (Tuesday through Thursday).

As you consider applying for a position at Ulteig, we encourage you to think outside the box – because we do! You might not meet 100% of the skills listed in a description, but we are committed to hiring people with exceptional talent, ability and potential, and then creating an environment where they can become the best versions of themselves. We don’t want to miss out on the possibility of speaking with the next outstanding Ulteig team member, so please apply if you think this role is a great match for your unique skills and strengths. And, yes, relevant military experience is absolutely considered for transitioning service members.

What You Can Expect from Ulteig

Ulteig is a purpose driven organization that has built a culture focused on people – both our clients and our employees – for over 80 years. Working at Ulteig is more than a job, opening opportunities to make an impact by creating and solving for a sustainable future. We recognize our success relies heavily on the dedication and focus of our workforce; this is why we make investing in our employees a top priority. We prioritize flexibility and staying connected to meet your needs and help you achieve your goals. We value your unique perspective, respect your individuality and celebrate your contributions. At Ulteig, we take our own success and the success of our clients personally.

We offer our team members:

• Flexible Workplace
• Employee Ownership
• Competitive Pay
• Comprehensive Benefits Package
• Collaborative Environment
• Innovative Culture

Our vision is to be the most trusted partners transforming our world’s critical infrastructure. Ulteig connects people and resources to develop compelling, integrated solutions across multiple Lifeline Sectors®, including Power, Renewables, Transportation and Water. Ulteig is a trusted partner in engineering North America’s essential infrastructure and leverages its expertise with a wide range of public and private clients.

At Ulteig, we care deeply about our team, listening to their needs and ensuring they have the tools necessary to be productive whether they choose to work remotely, hybrid or in office. Regardless of where you work, you are empowered to build a workday that best suits your strengths. We strive to ensure a balance and separation between home and work life. We support a flexible working schedule so employees are able to focus on what's important to them.

If you would like to be a part of a company that empowers their employees, apply today!

Ulteig is a Drug Free Workplace

ACHIEVE | GROW | COLLABORATE

Additional Opportunity Details:

Target Base Compensation Range for this role is $38.00/hr - $51.50/hr

Factors that may be used to determine your actual salary include your job specific skills, education, training, job location, number of years of experience related to this role and comparison to other employees already in this role.

This position will be posted for a minimum of 3 days and will continue to be posted for an average of 60 days until a qualified applicant is selected or the position has been cancelled.

Notice to Recruiters and Staffing Agencies: to protect the interests of all parties, Ulteig Engineers, Inc., will not accept unsolicited resumes from any source other than directly from a candidate or an approved vendor that has a written and signed agreement in place with Ulteig. Please do not contact or forward resumes to our company employees or locations. Any unsolicited resumes will be considered Ulteig property. Ulteig is not responsible for any charges or fees related to unsolicited resumes.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.