Secretary Visa Sponsorship Jobs in New Jersey
Secretary visa sponsorship jobs in New Jersey are concentrated in the state's financial services, pharmaceutical, and legal sectors, with major employers in Newark, Princeton, and Trenton regularly hiring administrative professionals. International candidates pursuing F-1 OPT, H-1B visa, or green card sponsorship will find opportunities across New Jersey's dense corridor of corporate headquarters and government-adjacent organizations.
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Recruitment/Posting Title Secretary I - Multiple Vacancies
Job Category Staff & Executive - Administrative & Support
Department UBHC - CRSC Newark
Overview
Rutgers University Behavioral Health Care (UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC’s 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school. Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Secretary I for the Crisis Receiving Stabilization Center (CRSC) in Newark within Rutgers University Behavioral Health Care.
The primary purpose of the Secretary I is to provide high-level secretarial and administrative services for the Crisis Receiving Stabilization Center. Coordinates the activities for assigned projects.
Among the key duties of this position are the following:
- As the senior level secretary, provides high level secretarial/administrative services and support for the Crisis Receiving Stabilization Center.
- Provides secretarial assistance in conjunction with relevant meetings.
- Responsible for accurate data entry and maintenance of all program records to include daily program census and group logs.
- Within established guidelines, completes payroll timesheets on a biweekly basis.
- Maintains time-off request forms and files them in one location so that requests can be checked as needed.
- Processes registration paperwork for CRSC.
- Maintains an accurate filing system to meet the needs of the Unit.
- Develops and maintains computerized databases related to program needs.
FLSA Nonexempt
Grade 200
Salary Details 55,000
Minimum Salary 30.820
Mid Range Salary 31.320
Maximum Salary 32.260
Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs
Position Status Full Time
Working Hours Monday-Friday (7am-3pm); (3pm-11pm)
Standard Hours 35.00
Daily Work Shift Rotating
Work Arrangement
This position requires a fully on-site work arrangement.
Union Description Teamsters 97
Payroll Designation PeopleSoft
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility PERS
Qualifications
Minimum Education and Experience
- Graduation from an accredited program in secretarial studies, plus four (4) years of full-time secretarial experience required.
- An additional year of experience is required in lieu of the secretarial program.
- College credits may be substituted on a year-for-year basis for secretarial experience. Up to sixty (60) credits may be substituted for two (2) years of secretarial experience.
Required Knowledge, Skills, and Abilities
- Proficiency in typing and word processing skills required. Microsoft Office experience.
- Good external and internal customer service skills.
Preferred Qualifications
- Knowledge of PeopleSoft and procurement policies and procedures.
Physical Demands and Work Environment
PHYSICAL DEMANDS: Moderate physical effort (lift/carry up to 50 pounds). Walking throughout the program space throughout the day. Frequently prolonged sitting and data entry. Frequently talks and listens to people on the telephone, and intermittently walks, bends, stretches, pushes and pulls.
WORK ENVIRONMENT: Fast-paced work environment in a clean, well-lit, active setting. Client presence in the program throughout the workday with client crisis occurring frequently. Ongoing contact with patient population.
Posting Details
Posting Number 26ST1948
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Newark (RBHS)
City Newark
State NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement
Applicant Documents
Required Documents
- Resume/CV
Optional Documents
- Cover Letter/Letter of Application
Position Details
Recruitment/Posting Title Secretary I - Multiple Vacancies
Job Category Staff & Executive - Administrative & Support
Department UBHC - CRSC Newark
Overview
Rutgers University Behavioral Health Care (UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC’s 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school. Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Secretary I for the Crisis Receiving Stabilization Center (CRSC) in Newark within Rutgers University Behavioral Health Care.
The primary purpose of the Secretary I is to provide high-level secretarial and administrative services for the Crisis Receiving Stabilization Center. Coordinates the activities for assigned projects.
Among the key duties of this position are the following:
- As the senior level secretary, provides high level secretarial/administrative services and support for the Crisis Receiving Stabilization Center.
- Provides secretarial assistance in conjunction with relevant meetings.
- Responsible for accurate data entry and maintenance of all program records to include daily program census and group logs.
- Within established guidelines, completes payroll timesheets on a biweekly basis.
- Maintains time-off request forms and files them in one location so that requests can be checked as needed.
- Processes registration paperwork for CRSC.
- Maintains an accurate filing system to meet the needs of the Unit.
- Develops and maintains computerized databases related to program needs.
FLSA Nonexempt
Grade 200
Salary Details 55,000
Minimum Salary 30.820
Mid Range Salary 31.320
Maximum Salary 32.260
Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs
Position Status Full Time
Working Hours Monday-Friday (7am-3pm); (3pm-11pm)
Standard Hours 35.00
Daily Work Shift Rotating
Work Arrangement
This position requires a fully on-site work arrangement.
Union Description Teamsters 97
Payroll Designation PeopleSoft
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility PERS
Qualifications
Minimum Education and Experience
- Graduation from an accredited program in secretarial studies, plus four (4) years of full-time secretarial experience required.
- An additional year of experience is required in lieu of the secretarial program.
- College credits may be substituted on a year-for-year basis for secretarial experience. Up to sixty (60) credits may be substituted for two (2) years of secretarial experience.
Required Knowledge, Skills, and Abilities
- Proficiency in typing and word processing skills required. Microsoft Office experience.
- Good external and internal customer service skills.
Preferred Qualifications
- Knowledge of PeopleSoft and procurement policies and procedures.
Physical Demands and Work Environment
PHYSICAL DEMANDS: Moderate physical effort (lift/carry up to 50 pounds). Walking throughout the program space throughout the day. Frequently prolonged sitting and data entry. Frequently talks and listens to people on the telephone, and intermittently walks, bends, stretches, pushes and pulls.
WORK ENVIRONMENT: Fast-paced work environment in a clean, well-lit, active setting. Client presence in the program throughout the workday with client crisis occurring frequently. Ongoing contact with patient population.
Posting Details
Posting Number 26ST1948
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Newark (RBHS)
City Newark
State NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement
Applicant Documents
Required Documents
- Resume/CV
Optional Documents
- Cover Letter/Letter of Application
Secretary Job Roles in New Jersey
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Search Secretary Jobs in New JerseySecretary Jobs in New Jersey: Frequently Asked Questions
Which companies sponsor visas for secretaries in New Jersey?
Large employers in New Jersey's pharmaceutical, financial services, and legal sectors have historically sponsored work visas for administrative and secretary roles. Companies headquartered or with major offices in Newark, Parsippany, and Florham Park, including financial firms, insurance companies, and global pharma corporations, are among the more active sponsors, as they have established HR infrastructure to manage the sponsorship process for support staff.
Which visa types realistically fit secretary roles in New Jersey?
Secretary roles are administrative positions that generally do not require a specialty-occupation degree, so H-1B sponsorship is uncommon for these roles. F-1 students can work as secretaries through OPT for up to 12 months. H-2B visa applies to temporary or seasonal non-agricultural positions, though employer use is limited for office roles. Employer-sponsored green cards through the EB-3 unskilled or skilled worker category are a more realistic long-term path for secretaries.
Which cities in New Jersey have the most secretary sponsorship jobs?
Newark stands out as New Jersey's largest city with a concentration of corporate offices, law firms, and financial institutions that hire secretaries. Princeton attracts administrative roles tied to its university ecosystem and surrounding biotech and consulting firms. Trenton, as the state capital, generates demand through government and legal offices. Parsippany and Edison also host significant corporate campuses with ongoing administrative staffing needs.
How to find secretary visa sponsorship jobs in New Jersey?
Migrate Mate is the most direct way to find secretary roles in New Jersey where employers have a verified sponsorship history. You can search specifically for administrative and support positions filtered to New Jersey, helping you focus on employers who have previously navigated the sponsorship process rather than those encountering it for the first time. This saves significant time compared to applying broadly and discovering sponsorship limitations later.
Are there state-specific considerations for secretaries seeking visa sponsorship in New Jersey?
New Jersey's proximity to New York City means many large multinational employers maintain New Jersey offices for cost reasons, and those same employers often have established immigration programs. The state's strong pharmaceutical corridor along Route 1 between Princeton and New Brunswick is particularly notable, as these large corporations frequently employ secretaries and have dedicated HR teams experienced with visa sponsorship. University administrative roles at Rutgers and Princeton are also worth considering for OPT-eligible candidates.
What is the prevailing wage for sponsored secretary jobs in New Jersey?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.