Secretary Visa Sponsorship Jobs in Minnesota
Secretary visa sponsorship jobs in Minnesota are concentrated in Minneapolis-St. Paul, where large employers like Mayo Clinic, UnitedHealth Group, and state government agencies regularly hire administrative professionals. Healthcare, financial services, and higher education institutions across the Twin Cities metro and Rochester drive consistent demand for secretarial roles with sponsorship potential.
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Get Access To All JobsDivision: Legal Department
Reports to: Deputy Legal Director
Worksite: Tribal Justice Center – Legal Office
LLBO Status: Non-Exempt
Safety Sensitive: No
License/Certification Requirements: Valid MN Driver's License, current insurance or be insurable is preferred.
Summary: The Legal Secretary is a key administrative professional within the Legal Department, responsible for providing administrative, clerical, and organizational support to the attorneys, department leadership, and tribal programs seeking legal assistance. This position plays a critical role in ensuring efficient office operations, tracking legal requests, maintaining compliance with administrative policies, and supporting interdepartmental collaboration.
Education Requirements and Experience:
- Two years of experience in technical office work, preferably in a legal office setting with an emphasis on records management, legal administration, and database management is preferred.
- High School Diploma or General Education Diploma (G.E.D).
Additional Qualifications and Skills:
- Strong knowledge of tribal governance, legal office procedures, and confidential records management.
- Experience handling highly sensitive information and maintaining strict confidentiality.
- Strong data entry skills with a high degree of accuracy and efficiency.
- Excellent organizational, multitasking, and communication skills (both written and verbal).
- Ability to coordinate and prioritize multiple legal administrative tasks in a fast-paced environment.
- Strong customer service skills, including handling front desk operations, answering calls, and managing inquiries professionally.
- Experience with contract tracking, legal documentation, and database systems (experience with Smokeball or similar case management software is a plus).
- Ability to work independently, meet deadlines, and collaborate with various departments.
- Prefer Leech Lake enrollee or other Native American status.
- Will consider applicants who have demonstrated these skills.
Supervisory Duties:
None
Duties/Responsibilities:
- Must have high regard for confidentiality and compliance with legal department policies.
- Manage front desk operations, including answering and directing calls, assisting visitors, and managing door buzzer access for legal department clients.
- Serve as the primary point of contact for legal inquiries from tribal departments, ensuring proper documentation and tracking.
- Enter contract review requests into the case management system for Deputy Director and Director review.
- Maintain legal request tracking systems, ensuring timely review and status updates for contracts, agreements, and compliance-related documents.
- Assist attorneys with case file organization, scheduling meetings, hearings, and depositions, and managing related correspondence.
- Prepare and process legal documents, including legal notices, motions, agreements, and other official correspondences.
- Assist attorneys with records management, and gathering relevant laws, policies, and case precedents.
- Process incoming and outgoing mail, faxes, and document deliveries related to legal correspondence and case filings.
- Track legal deadlines and compliance-related timelines affecting multiple tribal programs.
- Order and maintain office supplies to ensure smooth operations.
- Attend and participate in mandatory meetings and training as required.
- Maintain strict confidentiality and uphold professional ethics at all times.
- Adhere to tribal policies governing legal staff conduct and ethical responsibilities.
- Travel may be required in and out of the state for training or professional development.
- Demonstrate understanding and sensitivity to Native American culture and tribal governance structures.
- Perform all other related duties as assigned.
Physical Requirements:
- Requires prolonged sitting, with occasional bending, stooping, and stretching.
- Requires manual dexterity and eye-hand coordination sufficient to operate a keyboard, photocopier, telephone, and office equipment.
- Requires normal range of hearing and vision to communicate effectively and prepare accurate reports.
- Work is primarily sedentary but subject to internal office conditions.
- Non-smoking environment.
Compensation: $22.00
Additional Details: Monday-Friday
8:00am - 4:30 pm
Division: Legal Department
Reports to: Deputy Legal Director
Worksite: Tribal Justice Center – Legal Office
LLBO Status: Non-Exempt
Safety Sensitive: No
License/Certification Requirements: Valid MN Driver's License, current insurance or be insurable is preferred.
Summary: The Legal Secretary is a key administrative professional within the Legal Department, responsible for providing administrative, clerical, and organizational support to the attorneys, department leadership, and tribal programs seeking legal assistance. This position plays a critical role in ensuring efficient office operations, tracking legal requests, maintaining compliance with administrative policies, and supporting interdepartmental collaboration.
Education Requirements and Experience:
- Two years of experience in technical office work, preferably in a legal office setting with an emphasis on records management, legal administration, and database management is preferred.
- High School Diploma or General Education Diploma (G.E.D).
Additional Qualifications and Skills:
- Strong knowledge of tribal governance, legal office procedures, and confidential records management.
- Experience handling highly sensitive information and maintaining strict confidentiality.
- Strong data entry skills with a high degree of accuracy and efficiency.
- Excellent organizational, multitasking, and communication skills (both written and verbal).
- Ability to coordinate and prioritize multiple legal administrative tasks in a fast-paced environment.
- Strong customer service skills, including handling front desk operations, answering calls, and managing inquiries professionally.
- Experience with contract tracking, legal documentation, and database systems (experience with Smokeball or similar case management software is a plus).
- Ability to work independently, meet deadlines, and collaborate with various departments.
- Prefer Leech Lake enrollee or other Native American status.
- Will consider applicants who have demonstrated these skills.
Supervisory Duties:
None
Duties/Responsibilities:
- Must have high regard for confidentiality and compliance with legal department policies.
- Manage front desk operations, including answering and directing calls, assisting visitors, and managing door buzzer access for legal department clients.
- Serve as the primary point of contact for legal inquiries from tribal departments, ensuring proper documentation and tracking.
- Enter contract review requests into the case management system for Deputy Director and Director review.
- Maintain legal request tracking systems, ensuring timely review and status updates for contracts, agreements, and compliance-related documents.
- Assist attorneys with case file organization, scheduling meetings, hearings, and depositions, and managing related correspondence.
- Prepare and process legal documents, including legal notices, motions, agreements, and other official correspondences.
- Assist attorneys with records management, and gathering relevant laws, policies, and case precedents.
- Process incoming and outgoing mail, faxes, and document deliveries related to legal correspondence and case filings.
- Track legal deadlines and compliance-related timelines affecting multiple tribal programs.
- Order and maintain office supplies to ensure smooth operations.
- Attend and participate in mandatory meetings and training as required.
- Maintain strict confidentiality and uphold professional ethics at all times.
- Adhere to tribal policies governing legal staff conduct and ethical responsibilities.
- Travel may be required in and out of the state for training or professional development.
- Demonstrate understanding and sensitivity to Native American culture and tribal governance structures.
- Perform all other related duties as assigned.
Physical Requirements:
- Requires prolonged sitting, with occasional bending, stooping, and stretching.
- Requires manual dexterity and eye-hand coordination sufficient to operate a keyboard, photocopier, telephone, and office equipment.
- Requires normal range of hearing and vision to communicate effectively and prepare accurate reports.
- Work is primarily sedentary but subject to internal office conditions.
- Non-smoking environment.
Compensation: $22.00
Additional Details: Monday-Friday
8:00am - 4:30 pm
Secretary Job Roles in Minnesota
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Search Secretary Jobs in MinnesotaSecretary Jobs in Minnesota: Frequently Asked Questions
Which companies sponsor visas for secretaries in Minnesota?
Large Minnesota employers with established HR and immigration infrastructure are the most consistent sponsors for secretary roles. Organizations like Mayo Clinic, UnitedHealth Group, 3M, and major Twin Cities financial institutions have historically filed employment-based petitions. State agencies and public universities also hire administrative staff and may sponsor qualified international candidates, particularly for specialized executive or legal secretary positions.
Which visa types realistically fit secretary roles in Minnesota?
Secretary roles are generally not classified as specialty occupations requiring a directly related bachelor's degree, so H-1B visa, E-3 visa, and H-1B1 visa are rarely applicable. F-1 students can work in related roles through OPT. The H-2B visa covers temporary or seasonal non-agricultural positions, which some administrative roles may qualify for. Employer-sponsored green cards through the EB-3 category are the most common long-term path for secretarial professionals, using PERM labor certification.
How to find secretary visa sponsorship jobs in Minnesota?
Migrate Mate is the most direct way to find secretary roles in Minnesota where employers have verified visa sponsorship history. You can search by role and state to surface Minnesota employers with active administrative hiring. Focusing on large healthcare systems in Rochester and Minneapolis, financial services firms in the Twin Cities, and university administrative offices gives you the strongest concentration of employers with immigration sponsorship infrastructure already in place.
Which cities in Minnesota have the most secretary sponsorship jobs?
Minneapolis and St. Paul together form the primary hub for secretary sponsorship opportunities in Minnesota, driven by corporate headquarters, law firms, and government offices. Rochester is a strong secondary market due to Mayo Clinic's large administrative workforce. Bloomington and Eden Prairie, as suburban business centers in the Twin Cities metro, also host regional offices of national employers that sponsor administrative staff.
Are there state-specific factors that affect secretary visa sponsorship in Minnesota?
Minnesota's healthcare and medical technology sectors create sustained demand for experienced administrative professionals, particularly at institutions like Mayo Clinic and M Health Fairview. The state's large nonprofit and higher education presence adds additional sponsorship pathways. Minnesota's strong union presence in certain government and education roles can affect how administrative positions are classified, which matters when an employer is evaluating whether a role qualifies for a specific visa category or PERM labor certification.
What is the prevailing wage for sponsored secretary jobs in Minnesota?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.