Academic Coordinator Visa Sponsorship Jobs in New York
Academic coordinator visa sponsorship jobs in New York are concentrated at the state's universities, medical centers, and nonprofit education organizations. Institutions like Columbia University, NYU, and Cornell Tech in New York City, along with SUNY campuses statewide, regularly hire international candidates for academic program and curriculum coordination roles.
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Get Access To All JobsDepartment/Unit:
Surgery Administration
Work Shift:
Day (United States of America)
Salary Range:
$54,690.00 - $82,035.00
The Academic Coordinator for the Department of Surgery provides comprehensive administrative, operational, and strategic support for the department’s academic mission. This role manages faculty academic processes, supports educational and research activities, ensures compliance with institutional and accreditation standards, and serves as a key liaison between faculty, trainees, and institutional academic offices. The Academic Coordinator is a trusted partner to departmental leadership and plays a critical role in fostering a collaborative, inclusive, and high-performing academic environment. This role will support the Divisions of General Surgery and Plastic Surgery.
Academic Program Administration
- Manage the full lifecycle of faculty appointments, reappointments, promotions, and tenure dossiers.
- Coordinate annual faculty reviews, CV updates, and academic productivity tracking.
- Support the Chair and Division Chiefs with academic planning, workload distribution, and scholarly output monitoring.
- Maintain accreditation-related documentation for departmental and surgical education programs.
Faculty Affairs & Support
- Serve as the primary administrative partner for onboarding new faculty, including credentialing coordination, orientation, and integration into departmental academic expectations.
- Track faculty teaching, research, and service activities to ensure alignment with institutional guidelines.
- Assist with faculty development programming, workshops, and mentorship initiatives.
Education & Training Coordination
- Oversee scheduling, logistics, and compliance for Grand Rounds, Morbidity & Mortality conferences, journal clubs, and visiting professorships.
- Support residency and fellowship program leadership with academic scheduling, evaluations, and rotation documentation.
- Manage CME accreditation processes for departmental educational activities.
Research & Scholarly Support
- Coordinate departmental research meetings, seed grant processes, and abstract and manuscript submissions.
- Maintain databases for publications, presentations, and funded projects.
- Assist faculty and trainees with IRB submissions, deadlines, and compliance tracking.
Departmental Operations & Communication
- Develop and maintain academic calendars, departmental newsletters, and internal communications.
- Prepare briefing materials, reports, and presentations for the Chair and executive committees.
- Serve as liaison between the department and institutional academic offices.
Quality, Compliance & Data Management
- Support quality improvement initiatives by coordinating data collection, reporting, and follow-up actions.
- Maintain compliance with institutional, state, and national academic standards.
- Assist with preparation for internal and external reviews.
Event & Project Management
- Plan and execute academic events such as faculty retreats, award ceremonies, and recruitment visits.
- Manage special projects assigned by the Chair, including strategic academic initiatives and cross-department collaborations.
Culture, Belonging & Professionalism
- Support departmental belonging initiatives by coordinating programs, tracking engagement, and supporting inclusive academic practices.
- Serve as a trusted administrative partner who models professionalism and fosters a supportive environment for faculty, trainees, and staff.
Qualifications
Required
- Bachelor’s degree or equivalent combination of education and experience.
- Experience in academic administration, healthcare administration, or a related field.
- Strong organizational, communication, and project management skills.
- Demonstrated ability to manage confidential information with professionalism and discretion.
- Proficiency with Microsoft Office and academic or administrative databases.
Preferred
- Experience in an academic medical center or surgical department.
- Familiarity with faculty appointment and promotion processes, accreditation requirements, or CME administration.
- Experience supporting research administration or IRB processes.
- Ability to work effectively with diverse faculty, trainees, and institutional stakeholders.
Thank you for your interest in Albany Med Health System!
Albany Med Health System is an equal opportunity employer.
This role may require access to information considered sensitive to Albany Med Health System, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that:
Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Health System policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.
Department/Unit:
Surgery Administration
Work Shift:
Day (United States of America)
Salary Range:
$54,690.00 - $82,035.00
The Academic Coordinator for the Department of Surgery provides comprehensive administrative, operational, and strategic support for the department’s academic mission. This role manages faculty academic processes, supports educational and research activities, ensures compliance with institutional and accreditation standards, and serves as a key liaison between faculty, trainees, and institutional academic offices. The Academic Coordinator is a trusted partner to departmental leadership and plays a critical role in fostering a collaborative, inclusive, and high-performing academic environment. This role will support the Divisions of General Surgery and Plastic Surgery.
Academic Program Administration
- Manage the full lifecycle of faculty appointments, reappointments, promotions, and tenure dossiers.
- Coordinate annual faculty reviews, CV updates, and academic productivity tracking.
- Support the Chair and Division Chiefs with academic planning, workload distribution, and scholarly output monitoring.
- Maintain accreditation-related documentation for departmental and surgical education programs.
Faculty Affairs & Support
- Serve as the primary administrative partner for onboarding new faculty, including credentialing coordination, orientation, and integration into departmental academic expectations.
- Track faculty teaching, research, and service activities to ensure alignment with institutional guidelines.
- Assist with faculty development programming, workshops, and mentorship initiatives.
Education & Training Coordination
- Oversee scheduling, logistics, and compliance for Grand Rounds, Morbidity & Mortality conferences, journal clubs, and visiting professorships.
- Support residency and fellowship program leadership with academic scheduling, evaluations, and rotation documentation.
- Manage CME accreditation processes for departmental educational activities.
Research & Scholarly Support
- Coordinate departmental research meetings, seed grant processes, and abstract and manuscript submissions.
- Maintain databases for publications, presentations, and funded projects.
- Assist faculty and trainees with IRB submissions, deadlines, and compliance tracking.
Departmental Operations & Communication
- Develop and maintain academic calendars, departmental newsletters, and internal communications.
- Prepare briefing materials, reports, and presentations for the Chair and executive committees.
- Serve as liaison between the department and institutional academic offices.
Quality, Compliance & Data Management
- Support quality improvement initiatives by coordinating data collection, reporting, and follow-up actions.
- Maintain compliance with institutional, state, and national academic standards.
- Assist with preparation for internal and external reviews.
Event & Project Management
- Plan and execute academic events such as faculty retreats, award ceremonies, and recruitment visits.
- Manage special projects assigned by the Chair, including strategic academic initiatives and cross-department collaborations.
Culture, Belonging & Professionalism
- Support departmental belonging initiatives by coordinating programs, tracking engagement, and supporting inclusive academic practices.
- Serve as a trusted administrative partner who models professionalism and fosters a supportive environment for faculty, trainees, and staff.
Qualifications
Required
- Bachelor’s degree or equivalent combination of education and experience.
- Experience in academic administration, healthcare administration, or a related field.
- Strong organizational, communication, and project management skills.
- Demonstrated ability to manage confidential information with professionalism and discretion.
- Proficiency with Microsoft Office and academic or administrative databases.
Preferred
- Experience in an academic medical center or surgical department.
- Familiarity with faculty appointment and promotion processes, accreditation requirements, or CME administration.
- Experience supporting research administration or IRB processes.
- Ability to work effectively with diverse faculty, trainees, and institutional stakeholders.
Thank you for your interest in Albany Med Health System!
Albany Med Health System is an equal opportunity employer.
This role may require access to information considered sensitive to Albany Med Health System, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that:
Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Health System policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.
Academic Coordinator Job Roles in New York
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Search Academic Coordinator Jobs in New YorkAcademic Coordinator Jobs in New York: Frequently Asked Questions
Which visa types realistically cover academic coordinator roles in New York?
Academic coordinator positions typically qualify as specialty occupations requiring a bachelor's degree in education, curriculum development, or a related field, making the H-1B visa the most common sponsorship path. F-1 students may work through OPT while seeking employer sponsorship. Canadian and Mexican nationals cannot use TN visa for this role, as academic coordinator is not a USMCA-listed profession. Employers pursuing permanent placement may sponsor through EB-2 or EB-3 green card categories.
Which cities in New York have the most academic coordinator sponsorship jobs?
New York City generates the greatest volume of academic coordinator sponsorship activity, driven by Columbia University, NYU, Fordham, and numerous nonprofits and K-12 management organizations headquartered there. Buffalo and Rochester see consistent demand from SUNY Buffalo, University of Rochester, and regional medical education programs. Albany has openings tied to state university administration, and Ithaca produces opportunities through Cornell University's academic support divisions.
How to find academic coordinator visa sponsorship jobs in New York?
Migrate Mate lists academic coordinator roles at New York employers with verified visa sponsorship history, letting you search specifically by role and location rather than sorting through unverified postings. Because sponsorship for education roles can depend heavily on institution size and funding, narrowing your search to employers with a documented H-1B or PERM filing history saves time and focuses your applications on realistic opportunities.
Which companies sponsor visas for academic coordinators in New York?
Large research universities and academic medical centers are the most active sponsors for academic coordinator roles in New York. Columbia University, NYU, the City University of New York system, Mount Sinai Health System, and Memorial Sloan Kettering have histories of sponsoring international staff in education and program coordination roles. Nonprofit curriculum organizations and education management companies operating in New York City also sponsor H-1B and PERM petitions for qualified candidates.
Are there any New York-specific considerations for academic coordinators seeking visa sponsorship?
New York's density of research universities, teaching hospitals, and federally funded education initiatives means more institutions are familiar with H-1B and PERM processes than in smaller markets. CUNY and SUNY campuses operate under public funding structures that can affect sponsorship timelines and budgets. Roles at private universities in New York City tend to move faster through the sponsorship process, while positions at smaller upstate institutions may have longer approval timelines tied to administrative capacity.
What is the prevailing wage for sponsored academic coordinator jobs in New York?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.