Business Operations Coordinator Visa Sponsorship Jobs in Virginia

Position Summary

We are looking for an organized and driven individual, who is comfortable being a member of a fast-paced team. The ability to multi-task, while maintaining complex daily activities and providing administrative support, is essential in this position.

The Human Resource (HR) Analyst will oversee and/or support all areas of the HR lifecycle including but not limited to: onboarding, maintaining employee files, employment verifications and investigations, compliance with state and federal laws. The HR Analyst will also lead HR programs and projects such as Learning, reverification projects, Annual Compliance Training, and more projects that come up.

ESSENTIAL DUTIES AND RESPONSIBILITIES

HR Operations

• Manage and oversee new hire onboarding process, and act as primary POC for internal teams for new hire set up.
• Data entry and maintaining accuracy in UKG for employee setup based on job level and type.
• Conduct Employment Verifications for Background Investigations.
• Primary POC for general employee inquiries and the management of the HR Operations and HRIS email inboxes.
• FLSA Audit and management. Conduct or assist with classification audits to ensure that jobs are properly classified as exempt or nonexempt.
• Ensures compliance with data privacy regulations and best practices.
• Manage I-9 verification and reverification for all new hires to maintain USCIS compliance.
• Conduct and lead new hire orientation.
• Regularly review and enhance onboarding and orientation content and procedures to ensure all policy and document acknowledgements are up to date and compliant.
• Train internal team POCs on system administration of HRIS and Learning Management System.
• Review HR Operations vendor relationships and complete due diligence on relationships and agreements.
• Process vendor invoices.

Employee Lifecycle

• Facilitate implementation of new training, development, and other related initiatives.
• Own usage of Learning Management System; including trainings for annual requirements or learning opportunities, employee access, and training internal team POCs on system administration.
• Manage the launch, preparation, and completion of company-wide Annual Compliance Training.
• Partner with internal teams to create curriculum and assignment groups for Annual Compliance Training, monitor deadlines and completion statistics for reporting to leadership.
• May guide and/or assist with performance, benefit, and compensation review and evaluation processes.
• Process Leave of Absence Requests in partnership with Total Rewards Team.
• Identify and recommend reasonable short- and long-term goals, milestones, and benchmarks for key performance metrics.
• Backup support to HR Business partners, including but not limited to offer approvals, terminations, and data collection.

HR Analytics

• Collect and compile HR metrics and data from a variety of sources including the human resource information system (HRIS) and payroll outputs, may assist with exit interviews, employment records, government labor statistics, competitors’ practices, and other sources.
• Analyze data and statistics for trends and patterns with attention to recruitment, hiring practices, turnover, and compliance with employment laws and regulations.
• Prepare reports of data results, presenting and explaining findings to senior leadership.
• Manage system workflows, approvals, mass imports/uploads and support leadership or internal teams with change requests as needed.
• Primary POC for HRIS vendor UKG.
• Based on metrics and analysis, makes recommendations for policies and activities to improve the organizational culture including suggestions to attract and hire qualified candidates, to motivate and retain employees, to address staffing issues, and to maintain legal compliance.
• Performs other duties as assigned.

REQUIREMENTS

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Strong analytical and problem-solving skills.
• Thorough understanding of local, state, and federal laws involving employment, HR, and HR policies.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn the organization’s HRIS, payroll, and similar employee management software.

Education and Experience:

• Bachelor’s degree in Human Resources, Business Administration, Industrial Psychology, or related field required.
• Two to three years of experience in related areas such as job classification and compensation, recruitment, selection, training, employee benefits, and/or equal opportunity compliance preferred.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

SPECIAL NOTE

The position is contingent upon candidate’s ability to meet physical and medical requirements as needed by the position; including compliance with all applicable federal, state, and local jurisdictional requirements.

BENEFITS AND COMPENSATION

At MAG Aerospace, we value your contributions providing our employees with a robust Total Rewards package that supports your total well-being. Full-time and part-time employees working at least 30 hours a week on a regular basis are eligible to participate in MAG's Total Rewards programs. Our offerings include health, life, disability, financial, and retirement benefits as well as paid leave, professional development, and tuition assistance. Individuals that do not meet the threshold are only eligible for select offerings not inclusive of health benefits. We encourage you to learn more about our Total Rewards Program by visiting the Resource page on our Careers site.

Salary at MAG Aerospace is determined by various factors including but not limited to location, the particular combination of education, knowledge, skills, competencies, and experience as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $70,000 to $80,000 (annualized USD). The estimate displayed represents the typical salary range for this position and is just one component of MAG's total compensation package for employees.