Medical Administrative Assistant Visa Sponsorship Jobs in Washington DC
Medical administrative assistant jobs in Washington DC concentrate around major health systems like MedStar Health, Children's National Hospital, and George Washington University Hospital. The district's dense network of federal health agencies, research institutions, and specialty clinics creates steady demand for administrative support staff, making DC one of the more active markets on the East Coast for healthcare administration roles.
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Get Access To All JobsYou're looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That's why we're looking for a Legal Administrative Assistant to provide comprehensive administrative support to assigned litigation legal staff in our Washington, DC office.
The ideal candidate will be responsible for…
- Prioritizing assignments and preparing often sensitive and detailed correspondence
- Preparing other routine, as well as non-routine, correspondence, legal documents to include standard pleadings and court appearances, forms, presentations and the like
- Litigation duties including preparation of witness binders and trial binders, deposition preparation and logistics, receiving electronic filing notifications from courts for cases via Pacer accounts and court ECF accounts, and exhibits for filings
- Managing billing process to include time-entry, data review and correction, final submission to meet all Firm-required deadlines, maintenance of billing records, and research of disputes and discrepancies
- Scheduling appointments, making travel and/or meeting arrangements, and maintaining business calendars as instructed; responsible for keeping timekeepers on schedule
- Effectively establishing and maintaining well-organized files, while managing the integrity of original client documents in various formats
- Preparing relevant documentation to be filed with various courts in hardcopy and electronic format; staying abreast of filing requirements as necessary
The successful candidate will demonstrate…
- A minimum of 2 years prior relevant work experience within a Law Firm and/or Professional Services environment, required; prior experience working within a Litigation practice group is required
- Knowledge of e-Filing in all court systems; experience using Pacer accounts and court ECF accounts
- Advanced use of MS Word (including redlining, comparing documents, advanced formatting, TOA and TOC creation and manipulation, and embedded hyperlinks); intermediate to advanced level skills using MS Office Suite, in addition to strong computer aptitude to learn other programs (including Adobe, Best Authority, eFiling, DocuSign, PDF Essentials, various ERoom platforms, DropBox, etc.)
- Proficiency in the use of document management systems (iManage Work preferred)
- Ability to efficiently read and write in order to proof and edit correspondence, reports and tables for typographical errors, and sentence structure; meticulous attention to detail is essential
- Ability to transcribe legal documents, correspondence, and reports from rough draft, dictation, or transcription
- Exceptional interpersonal and communication skills; strong multi-tasking and time management skills
- Ability to work for more than one person and prioritize assignments appropriately
Compensation
- Pay Range for Candidates in Washington DC: $75,000 - $115,000 per year
The range provided is the minimum and maximum salary that Venable in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Additional compensation may include discretionary bonuses and overtime, if eligible. Overtime wages earned will be paid in compliance with applicable law.
Committing your time and talent is no small matter—at Venable, we know that superior client service begins with an investment in our people. Our competitive compensation, robust benefits, and programs that support our employees' well-being, families, and futures reflect our dedication to prioritizing the whole person, not just the professional.
Venable's benefits package includes medical, dental, vision, disability, life insurance, flexible spending and healthcare savings accounts, 401(k) with firm profit share, paid time off, firm paid holidays, wellness and personal advocacy programs, family planning resources and leave programs, tuition reimbursement, and more. New employees are provided a detailed orientation to the firm's benefit offerings upon hire.
Core Requirements
Skills and Technical Abilities
- Minimum of two years prior relevant work experience, including prior experience working within a Litigation practice group is required
- Knowledge of eFiling in all court systems
- Experience using Pacer accounts and court ECF accounts
- Advanced use of MS Word (including redlining, comparing documents, advanced formatting, TOA and TOC creation and manipulation, and embedded hyperlinks) as well as an ability to quickly learn other applications as necessary
- Intermediate to advanced level skills using MS Office Suite, in addition to strong computer aptitude in order to use various features of multiple software programs (including Adobe, Best Authority, eFiling, DocuSign, PDF Essentials, various ERoom platforms, DropBox, etc.)
- Proficiency in the use of document management systems (iManage Work preferred)
- Ability to efficiently read and write in order to proof and edit (using edit marks) non-routine correspondence, reports and tables for typographical (spelling and grammar) errors, and sentence structure; meticulous attention to detail is essential
- Ability to draft routine correspondence, perform non-complex arithmetic calculations, and organize and maintain record keeping and filing systems
- Ability to transcribe legal documents, correspondence, and reports from rough draft, dictation, or transcription
- Exceptional interpersonal and communication skills necessary to convey to and obtain information from various levels of internal and external clients
- Must be a pro-active forward thinker, willing to work and think with independence, handle confidential information with discretion, and accept responsibility for producing work that is consistently complete, timely, effective and accurate
- Ability to organize and prioritize numerous tasks and complete them under time constraints
- Excellent organization and problem solving skills
- Ability to follow and convey instructions effectively with a high degree of courtesy and tact, including the ability to independently initiate follow-up
- Good multi-tasking and time management skills
- Ability to work for more than one person and prioritize assignments appropriately
- Ability to work overtime if needed
Physical Requirements
- Work is mainly sedentary.
You're looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That's why we're looking for a Legal Administrative Assistant to provide comprehensive administrative support to assigned litigation legal staff in our Washington, DC office.
The ideal candidate will be responsible for…
- Prioritizing assignments and preparing often sensitive and detailed correspondence
- Preparing other routine, as well as non-routine, correspondence, legal documents to include standard pleadings and court appearances, forms, presentations and the like
- Litigation duties including preparation of witness binders and trial binders, deposition preparation and logistics, receiving electronic filing notifications from courts for cases via Pacer accounts and court ECF accounts, and exhibits for filings
- Managing billing process to include time-entry, data review and correction, final submission to meet all Firm-required deadlines, maintenance of billing records, and research of disputes and discrepancies
- Scheduling appointments, making travel and/or meeting arrangements, and maintaining business calendars as instructed; responsible for keeping timekeepers on schedule
- Effectively establishing and maintaining well-organized files, while managing the integrity of original client documents in various formats
- Preparing relevant documentation to be filed with various courts in hardcopy and electronic format; staying abreast of filing requirements as necessary
The successful candidate will demonstrate…
- A minimum of 2 years prior relevant work experience within a Law Firm and/or Professional Services environment, required; prior experience working within a Litigation practice group is required
- Knowledge of e-Filing in all court systems; experience using Pacer accounts and court ECF accounts
- Advanced use of MS Word (including redlining, comparing documents, advanced formatting, TOA and TOC creation and manipulation, and embedded hyperlinks); intermediate to advanced level skills using MS Office Suite, in addition to strong computer aptitude to learn other programs (including Adobe, Best Authority, eFiling, DocuSign, PDF Essentials, various ERoom platforms, DropBox, etc.)
- Proficiency in the use of document management systems (iManage Work preferred)
- Ability to efficiently read and write in order to proof and edit correspondence, reports and tables for typographical errors, and sentence structure; meticulous attention to detail is essential
- Ability to transcribe legal documents, correspondence, and reports from rough draft, dictation, or transcription
- Exceptional interpersonal and communication skills; strong multi-tasking and time management skills
- Ability to work for more than one person and prioritize assignments appropriately
Compensation
- Pay Range for Candidates in Washington DC: $75,000 - $115,000 per year
The range provided is the minimum and maximum salary that Venable in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Additional compensation may include discretionary bonuses and overtime, if eligible. Overtime wages earned will be paid in compliance with applicable law.
Committing your time and talent is no small matter—at Venable, we know that superior client service begins with an investment in our people. Our competitive compensation, robust benefits, and programs that support our employees' well-being, families, and futures reflect our dedication to prioritizing the whole person, not just the professional.
Venable's benefits package includes medical, dental, vision, disability, life insurance, flexible spending and healthcare savings accounts, 401(k) with firm profit share, paid time off, firm paid holidays, wellness and personal advocacy programs, family planning resources and leave programs, tuition reimbursement, and more. New employees are provided a detailed orientation to the firm's benefit offerings upon hire.
Core Requirements
Skills and Technical Abilities
- Minimum of two years prior relevant work experience, including prior experience working within a Litigation practice group is required
- Knowledge of eFiling in all court systems
- Experience using Pacer accounts and court ECF accounts
- Advanced use of MS Word (including redlining, comparing documents, advanced formatting, TOA and TOC creation and manipulation, and embedded hyperlinks) as well as an ability to quickly learn other applications as necessary
- Intermediate to advanced level skills using MS Office Suite, in addition to strong computer aptitude in order to use various features of multiple software programs (including Adobe, Best Authority, eFiling, DocuSign, PDF Essentials, various ERoom platforms, DropBox, etc.)
- Proficiency in the use of document management systems (iManage Work preferred)
- Ability to efficiently read and write in order to proof and edit (using edit marks) non-routine correspondence, reports and tables for typographical (spelling and grammar) errors, and sentence structure; meticulous attention to detail is essential
- Ability to draft routine correspondence, perform non-complex arithmetic calculations, and organize and maintain record keeping and filing systems
- Ability to transcribe legal documents, correspondence, and reports from rough draft, dictation, or transcription
- Exceptional interpersonal and communication skills necessary to convey to and obtain information from various levels of internal and external clients
- Must be a pro-active forward thinker, willing to work and think with independence, handle confidential information with discretion, and accept responsibility for producing work that is consistently complete, timely, effective and accurate
- Ability to organize and prioritize numerous tasks and complete them under time constraints
- Excellent organization and problem solving skills
- Ability to follow and convey instructions effectively with a high degree of courtesy and tact, including the ability to independently initiate follow-up
- Good multi-tasking and time management skills
- Ability to work for more than one person and prioritize assignments appropriately
- Ability to work overtime if needed
Physical Requirements
- Work is mainly sedentary.
Medical Administrative Assistant Job Roles in Washington DC
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Search Medical Administrative Assistant Jobs in Washington DCMedical Administrative Assistant Jobs in Washington DC: Frequently Asked Questions
Which companies sponsor visas for medical administrative assistants in Washington DC?
MedStar Georgetown University Hospital, Children's National Hospital, George Washington University Hospital, and Howard University Hospital are among the larger DC employers with established HR infrastructure for visa sponsorship. Federal health agencies such as the NIH Clinical Center also hire administrative support staff. Larger hospital systems are generally better positioned to manage the sponsorship process than smaller private practices.
Which visa types realistically fit medical administrative assistant roles in Washington DC?
Medical administrative assistant roles are typically non-degreed support positions, which means they don't qualify as specialty occupations under H-1B visa, E-3 visa, or H-1B1 visa requirements. The most realistic pathways are F-1 OPT for recent graduates, H-2B visa for temporary or seasonal placements, and employer-sponsored green cards through the EB-3 category for unskilled or semi-skilled workers. J-1 visa is possible if a designated sponsor organization arranges an exchange program in a relevant category.
How to find medical administrative assistant visa sponsorship jobs in Washington DC?
Migrate Mate lists Washington DC employers with verified sponsorship history, searchable by role and location, making it the most direct way to identify which health systems and clinics are actively hiring medical administrative assistants with visa support. Rather than sorting through general job postings, Migrate Mate surfaces employers whose sponsorship track record is already confirmed, which is especially useful in a competitive market like DC.
Which parts of Washington DC have the most medical administrative assistant sponsorship jobs?
The highest concentration of sponsoring employers sits in the Northwest quadrant, anchored by the GW Medical Faculty Associates corridor and MedStar facilities near Georgetown. The Capitol Hill area has a secondary cluster around MedStar Washington Hospital Center and Providence Hospital. For candidates open to the broader metro area, employers in Northern Virginia and suburban Maryland are also within commuting distance and add meaningfully to the available pool.
Are there any DC-specific considerations for medical administrative assistants seeking visa sponsorship?
Washington DC's unusually high share of federally affiliated hospitals and research institutions means many employers operate under strict HR compliance frameworks, which can work in a sponsored candidate's favor since these organizations are experienced with immigration paperwork. However, smaller specialty clinics and private practices, which make up a large share of DC's healthcare sector, rarely sponsor visas due to administrative cost and complexity. Targeting large academic medical centers gives candidates the strongest chance of finding genuine sponsorship support.
What is the prevailing wage for sponsored medical administrative assistant jobs in Washington DC?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.