Medical Administrative Assistant Visa Sponsorship Jobs in North Carolina
Medical administrative assistant visa sponsorship jobs in North Carolina are concentrated in the Triangle and Charlotte metro areas, with major health systems like Duke Health, UNC Health, and Atrium Health among the region's largest employers. Research-intensive hubs in Durham and Chapel Hill and the growing hospital networks across Raleigh, Greensboro, and Winston-Salem create steady demand for qualified candidates.
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Get Access To All JobsCULTURE:
Join a team that's been welcoming guests for more than a century. At Pinehurst our Culture is critical to delivering a consistent guest, member and employee experience. Our Purpose is, “As the Cradle of American Golf, we honor timeless traditions and inspire legendary stories, one smile, one round, one moment at a time.” Our Values are; Genuine Hospitality, Be Trustworthy, Good Stewards and Inspired Innovation. If you’re seeking a heartfelt workplace then Pinehurst is the place for you. Every role contributes to upholding our treasured culture, performs their job duties consistently and handles other job duties as assigned in our ever-changing environment.
SUMMARY:
The Administrative Assistant to the Executive Chef provides administrative, operational, and analytical support for Culinary Operations. This role partners with culinary leadership and other resort departments to ensure efficient communication, accurate reporting, and smooth daily operations. The ideal candidate is highly organized, detail-oriented, and skilled at managing multiple priorities. Responsibilities include preparing labor and food cost reports, supporting onboarding and development of culinary leaders, and contributing to special projects and strategic initiatives through strong critical-thinking and problem-solving skills.
EDUCATION and/or EXPERIENCE:
Associate degree preferred; equivalent experience considered. Minimum three to five years of administrative support experience, preferably within hospitality, food and beverage, culinary, or hotel operations. Strong proficiency in Microsoft Office Suite including Excel, Word, Outlook, and PowerPoint.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Provide administrative support to the Executive Chef and Culinary Leadership Team.
- Manage calendars, schedules, meetings, and departmental communications.
- Prepare correspondence, reports, presentations, meeting agendas, and meeting minutes.
- Maintain organized filing systems and confidential personnel records.
- Coordinate onboarding activities for new culinary employees and leaders.
- Support payroll administration, schedule postings, attendance reporting, and timekeeping accuracy.
- Maintain and distribute Banquet Event Orders (BEOs) and operational updates.
- Process invoices, recipes, transfers, inventory documentation, and departmental records.
- Prepare, maintain, and analyze labor reports, food cost reports, payroll data, attendance reports, and operational metrics.
- Utilize critical-thinking and problem-solving skills to identify trends, discrepancies, and opportunities for improvement.
- Compile weekly, monthly, and periodic reports for Culinary and Food & Beverage leadership.
- Support budgeting, forecasting, and cost-control initiatives.
- Lead or assist with special projects as assigned by the Executive Chef and Culinary Leadership Team.
- Develop recommendations based on data analysis to support informed business decisions and departmental goals.
- Key Competencies: Critical Thinking & Data Analysis; Organization & Planning; Communication & Collaboration; Confidentiality & Professionalism; Problem Solving & Decision Making; Leadership Support; Time Management; Adaptability & Flexibility; Customer Service Excellence; Attention to Detail.
- Process and maintain Eatec recipes, invoices, transfers, inventory documentation, and departmental records.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.
Pinehurst, LLC reserves the right to transfer any Employee from his/her current job assignment or location to another job assignment or location as needed, either on a temporary or regular basis.
CULTURE:
Join a team that's been welcoming guests for more than a century. At Pinehurst our Culture is critical to delivering a consistent guest, member and employee experience. Our Purpose is, “As the Cradle of American Golf, we honor timeless traditions and inspire legendary stories, one smile, one round, one moment at a time.” Our Values are; Genuine Hospitality, Be Trustworthy, Good Stewards and Inspired Innovation. If you’re seeking a heartfelt workplace then Pinehurst is the place for you. Every role contributes to upholding our treasured culture, performs their job duties consistently and handles other job duties as assigned in our ever-changing environment.
SUMMARY:
The Administrative Assistant to the Executive Chef provides administrative, operational, and analytical support for Culinary Operations. This role partners with culinary leadership and other resort departments to ensure efficient communication, accurate reporting, and smooth daily operations. The ideal candidate is highly organized, detail-oriented, and skilled at managing multiple priorities. Responsibilities include preparing labor and food cost reports, supporting onboarding and development of culinary leaders, and contributing to special projects and strategic initiatives through strong critical-thinking and problem-solving skills.
EDUCATION and/or EXPERIENCE:
Associate degree preferred; equivalent experience considered. Minimum three to five years of administrative support experience, preferably within hospitality, food and beverage, culinary, or hotel operations. Strong proficiency in Microsoft Office Suite including Excel, Word, Outlook, and PowerPoint.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Provide administrative support to the Executive Chef and Culinary Leadership Team.
- Manage calendars, schedules, meetings, and departmental communications.
- Prepare correspondence, reports, presentations, meeting agendas, and meeting minutes.
- Maintain organized filing systems and confidential personnel records.
- Coordinate onboarding activities for new culinary employees and leaders.
- Support payroll administration, schedule postings, attendance reporting, and timekeeping accuracy.
- Maintain and distribute Banquet Event Orders (BEOs) and operational updates.
- Process invoices, recipes, transfers, inventory documentation, and departmental records.
- Prepare, maintain, and analyze labor reports, food cost reports, payroll data, attendance reports, and operational metrics.
- Utilize critical-thinking and problem-solving skills to identify trends, discrepancies, and opportunities for improvement.
- Compile weekly, monthly, and periodic reports for Culinary and Food & Beverage leadership.
- Support budgeting, forecasting, and cost-control initiatives.
- Lead or assist with special projects as assigned by the Executive Chef and Culinary Leadership Team.
- Develop recommendations based on data analysis to support informed business decisions and departmental goals.
- Key Competencies: Critical Thinking & Data Analysis; Organization & Planning; Communication & Collaboration; Confidentiality & Professionalism; Problem Solving & Decision Making; Leadership Support; Time Management; Adaptability & Flexibility; Customer Service Excellence; Attention to Detail.
- Process and maintain Eatec recipes, invoices, transfers, inventory documentation, and departmental records.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.
Pinehurst, LLC reserves the right to transfer any Employee from his/her current job assignment or location to another job assignment or location as needed, either on a temporary or regular basis.
Medical Administrative Assistant Job Roles in North Carolina
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Search Medical Administrative Assistant Jobs in North CarolinaMedical Administrative Assistant Jobs in North Carolina: Frequently Asked Questions
Which companies sponsor visas for medical administrative assistants in North Carolina?
The largest sponsors for medical administrative assistant roles in North Carolina tend to be major health systems and academic medical centers. Duke Health, UNC Health Care, Atrium Health, Novant Health, and WakeMed are among the most active healthcare employers in the state. These organizations have established HR and immigration support infrastructure, making them more likely to pursue sponsorship for qualified candidates than smaller independent practices.
Which visa types realistically fit medical administrative assistant roles in North Carolina?
Medical administrative assistant roles are generally non-degree-requiring support positions, which limits the visa pathways available. H-2B visa covers temporary or seasonal non-agricultural work and may apply when an employer can demonstrate a temporary staffing need. F-1 students may work through OPT for up to 12 months in a role related to their field of study. For candidates pursuing permanent residence, EB-3 covers skilled and unskilled workers and is the most common green card category for support-level healthcare roles.
Which cities in North Carolina have the most medical administrative assistant sponsorship jobs?
The Research Triangle area, covering Raleigh, Durham, and Chapel Hill, has the highest concentration of medical administrative assistant opportunities in North Carolina, driven by academic medical centers and a dense network of specialty clinics. Charlotte is the second major hub, anchored by Atrium Health and Novant Health. Greensboro and Winston-Salem also have active hiring markets, supported by Cone Health and Wake Forest Baptist Health respectively.
How to find medical administrative assistant visa sponsorship jobs in North Carolina?
Migrate Mate lists medical administrative assistant roles in North Carolina from employers with verified sponsorship history, letting you focus your search on organizations that have demonstrated willingness to support visa candidates. Filtering by North Carolina surfaces openings at major health systems across the Triangle, Charlotte, and Triad regions. Searching by role title helps narrow results to administrative support positions within hospital and clinic settings specifically.
Are there any state-specific considerations for medical administrative assistants seeking sponsorship in North Carolina?
North Carolina's large academic medical center network creates a meaningful pipeline for international candidates, particularly through institutions affiliated with Duke University, UNC Chapel Hill, and Wake Forest. These employers often have centralized immigration departments with experience processing sponsorship paperwork. Candidates with training or credentials in healthcare administration, medical coding, or electronic health records systems will find their profiles align well with the roles most commonly posted by North Carolina's larger health systems.
What is the prevailing wage for sponsored medical administrative assistant jobs in North Carolina?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.