Medical Administrative Assistant Visa Sponsorship Jobs in Nevada
Medical administrative assistant visa sponsorship jobs in Nevada are concentrated in Las Vegas and Reno, where major health systems like Valley Health System, Renown Health, and University Medical Center of Southern Nevada operate large administrative teams. Nevada's growing population and expanding hospital networks create steady demand for credentialed medical office professionals seeking employer-sponsored immigration pathways.
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Get Access To All JobsThe University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.
If you need assistance or have questions regarding the application process, please contact our recruitment helpline at (775) 784-1495 or jobs@unr.edu.
Job Description
The University of Nevada, Reno is recruiting for an Administrative Assistant 4 – Graduate Medical Education (GME) Coordinator within the School of Medicine. This position does not provide layoff rights and is contingent upon funding. The GME Coordinator provides administrative and operational support for one or more residency and/or fellowship programs, working closely with program leadership, residents, fellows, faculty, and the GME Office. The position supports accreditation and compliance, recruitment, trainee records and evaluations, scheduling, onboarding and credentialing, educational activities, fiscal processes, and program operations. The GME Coordinator serves as a key resource for trainees and faculty and helps ensure programs meet ACGME, institutional, state, and specialty board requirements.
Job duties include:
- Supports daily administration and operations of assigned residency and/or fellowship programs.
- Monitors compliance with ACGME, institutional, state, specialty board, and program requirements.
- Maintains trainee and faculty records, including rotations, schedules, work hours, evaluations, scholarly activities, licensure, and credentialing.
- Coordinates evaluation and assessment activities, including Clinical Competency Committee (CCC) and Program Evaluation Committee (PEC) meetings and required reporting.
- Supports recruitment, onboarding, orientation, credentialing, licensure, and training verification processes.
- Coordinates program communications, educational activities, didactics, meetings, and events.
- Maintains GME databases and assists with required data submissions, reports, program materials, and websites.
- Serves as a liaison between trainees, faculty, program leadership, the GME Office, clinical training sites, and other internal and external partners.
- Supports program fiscal activities, including payments, reimbursements, memberships, purchasing, and budget tracking.
- Participates in program improvement activities and maintains knowledge of current GME requirements and institutional policies.
Other duties as assigned.
Essential Qualifications
This position requires graduation from high school or equivalent education and four (4) years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one (1) year of experience as an Administrative Assistant III in Nevada State service; OR an equivalent combination of education and experience as described above.
Schedule and Travel
The typical work schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m.; this is subject to change based on operational needs.
Compensation Grade
Grade 29
In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. To view the classified compensation schedules, please visit Classified Compensation. Select Salary Schedules, Employee/Employer pay.
For more information, visit the Classified Salary Calculator.
The Perks of PERS
Classified Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire. The PERS retirement plan is beyond compare. Please visit the Benefit Estimator Retirement Calculator for more information.
Perks of Working at UNR
- Health insurance options including dental and vision - Health Insurance
- Life insurance, long-term disability, generous annual and sick leave - Classified Benefits
- E. L. Wiegand Fitness Center offers an annual or semester membership and family membership options.
- Reno is proud to be a University town! Many local businesses offer discounts to WolfCard holders.
- Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.
- Staff Employees’ Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate.
Grant-in-aid for Classified Employees
The University encourages employees to pursue training and educational opportunities available to them through the Nevada System of Higher Education institutions. Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related.
Classified Employee Family Opportunity Program
The University offers this program for spouses, domestic partners, and dependents of Classified employees (working at least 50%). The Classified Employee Family Opportunity Program may be used for undergraduate and graduate state-supported courses.
Department Information
https://med.unr.edu/directory/departments/graduate-medical-education
Exempt
No
Full-Time Equivalent
100.0%
Required Attachment(s)
Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to review of applications, please contact the candidate helpdesk at jobs@unr.edu.
Please attach the following document(s) to your application
- Resume/CV – (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.
- Cover Letter – (optional)
- Contact Information for Three Supervisory References – (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.
- Transcripts – (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.
- Veteran Interview Consideration – (optional) – To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc).
This posting is open until filled
Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.
Posting Close Date
Note to Applicant
A background check will be conducted on the candidate(s) selected for hire.
HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member’s first day of employment.
References will be contacted at the appropriate phase of the recruitment process.
Applicants hired on a federal contract may be subject to E-Verify.
As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.
For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.
Schedules are subject to change based on organizational needs.
The University of Nevada, Reno is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes).
About us
The University of Nevada, Reno is a leading public research university committed to the promise of a future powered by knowledge. Founded in 1874 as Nevada’s original land-grant university, the University serves more than 23,000 undergraduate and graduate students from all 50 states and 63 countries.
Classified by the Carnegie® Classification of Institutions of Higher Education as an R1 (“Very High Research”) university, it is also recognized in the Carnegie® Community Engagement classification. The University is also ranked by U.S. News & World Report among the “Best National Universities” and “Best National Public Universities.” It also ranks in the top tier of the WSJ/Times Higher Education World University Rankings and the New York Times’ “Top Colleges for Economic Diversity.”
Since 2009, nearly $1 billion has been invested in advanced labs, facilities, and residence halls on the main campus. The University is home to Nevada’s first medical school – the University of Nevada, Reno School of Medicine and the Wayne L. Prim Campus at Lake Tahoe, where education, research, and creative work thrive in a stunning mountain setting. The University delivers on its original land-grant mission with outreach across the state through the University of Nevada, Reno Extension, Nevada Agricultural Experiment Station, Nevada Bureau of Mines and Geology, Nevada Small Business Development Center, the Nevada Seismological Laboratory, and Wolf Pack Athletics.
The main campus is in Reno, Nevada, a burgeoning global technology hub with a vibrant midtown and downtown. Found where the high desert of the Great Basin meets the High Sierra and Lake Tahoe, the beautiful, 290-acre main campus is also a Nevada State Arboretum. The University’s physical infrastructure is expanding with ongoing construction of the newly named John Tullock Business Building, set to open in fall 2025. Groundbreaking is also planned for a new State Public Health Laboratory Building on campus, alongside the recent acquisition of 16 parcels near campus, known as “University Village,” to provide affordable housing for graduate students and early career faculty.
Collaborating with world-renowned organizations, the University fosters innovation through initiatives such as the Digital Wolf Pack partnership with Apple, which ensures equitable access to technology for students, providing new incoming freshman or transfer students with an iPad Air and accessories. Google’s TechWise initiative is an 18-month program that fully supports undergraduate students in becoming entry-level software engineers by graduation.
In 2023, the U.S. Department of Commerce’s Economic Development Administration (EDA) announced that Nevada – led by the University of Nevada, Reno – was named one of the inaugural 31 Regional Technology and Innovation Hubs (TechHubs). Nevada was selected from a competitive pool of 489 applicants from across the United States and its territories. Nevada’s Tech Hub will strengthen America’s lithium batteries, critical elements and other electric vehicle materials industry sectors within the state.
Through its commitment to high-impact education, world-improving research and creative activity, and outreach that’s transforming Nevada’s communities and businesses, the University continues its 150-year tradition of benefitting our state, nation and world.
The University recognizes that diversity promotes excellence in education and research. The inclusive and engaged community on campus recognizes the added value that students, faculty, and staff from different backgrounds bring to the educational experience.
Today, the University delivers on its original land-grant mission of access to education and knowledge by investing in the academics, facilities, support, engagement and vibrant campus life that promote our diverse students’ cognitive growth and academic achievement – all while remaining one of the best values in American higher education.
The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.
If you need assistance or have questions regarding the application process, please contact our recruitment helpline at (775) 784-1495 or jobs@unr.edu.
Job Description
The University of Nevada, Reno is recruiting for an Administrative Assistant 4 – Graduate Medical Education (GME) Coordinator within the School of Medicine. This position does not provide layoff rights and is contingent upon funding. The GME Coordinator provides administrative and operational support for one or more residency and/or fellowship programs, working closely with program leadership, residents, fellows, faculty, and the GME Office. The position supports accreditation and compliance, recruitment, trainee records and evaluations, scheduling, onboarding and credentialing, educational activities, fiscal processes, and program operations. The GME Coordinator serves as a key resource for trainees and faculty and helps ensure programs meet ACGME, institutional, state, and specialty board requirements.
Job duties include:
- Supports daily administration and operations of assigned residency and/or fellowship programs.
- Monitors compliance with ACGME, institutional, state, specialty board, and program requirements.
- Maintains trainee and faculty records, including rotations, schedules, work hours, evaluations, scholarly activities, licensure, and credentialing.
- Coordinates evaluation and assessment activities, including Clinical Competency Committee (CCC) and Program Evaluation Committee (PEC) meetings and required reporting.
- Supports recruitment, onboarding, orientation, credentialing, licensure, and training verification processes.
- Coordinates program communications, educational activities, didactics, meetings, and events.
- Maintains GME databases and assists with required data submissions, reports, program materials, and websites.
- Serves as a liaison between trainees, faculty, program leadership, the GME Office, clinical training sites, and other internal and external partners.
- Supports program fiscal activities, including payments, reimbursements, memberships, purchasing, and budget tracking.
- Participates in program improvement activities and maintains knowledge of current GME requirements and institutional policies.
Other duties as assigned.
Essential Qualifications
This position requires graduation from high school or equivalent education and four (4) years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one (1) year of experience as an Administrative Assistant III in Nevada State service; OR an equivalent combination of education and experience as described above.
Schedule and Travel
The typical work schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m.; this is subject to change based on operational needs.
Compensation Grade
Grade 29
In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. To view the classified compensation schedules, please visit Classified Compensation. Select Salary Schedules, Employee/Employer pay.
For more information, visit the Classified Salary Calculator.
The Perks of PERS
Classified Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire. The PERS retirement plan is beyond compare. Please visit the Benefit Estimator Retirement Calculator for more information.
Perks of Working at UNR
- Health insurance options including dental and vision - Health Insurance
- Life insurance, long-term disability, generous annual and sick leave - Classified Benefits
- E. L. Wiegand Fitness Center offers an annual or semester membership and family membership options.
- Reno is proud to be a University town! Many local businesses offer discounts to WolfCard holders.
- Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.
- Staff Employees’ Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate.
Grant-in-aid for Classified Employees
The University encourages employees to pursue training and educational opportunities available to them through the Nevada System of Higher Education institutions. Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related.
Classified Employee Family Opportunity Program
The University offers this program for spouses, domestic partners, and dependents of Classified employees (working at least 50%). The Classified Employee Family Opportunity Program may be used for undergraduate and graduate state-supported courses.
Department Information
https://med.unr.edu/directory/departments/graduate-medical-education
Exempt
No
Full-Time Equivalent
100.0%
Required Attachment(s)
Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to review of applications, please contact the candidate helpdesk at jobs@unr.edu.
Please attach the following document(s) to your application
- Resume/CV – (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.
- Cover Letter – (optional)
- Contact Information for Three Supervisory References – (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.
- Transcripts – (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.
- Veteran Interview Consideration – (optional) – To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc).
This posting is open until filled
Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.
Posting Close Date
Note to Applicant
A background check will be conducted on the candidate(s) selected for hire.
HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member’s first day of employment.
References will be contacted at the appropriate phase of the recruitment process.
Applicants hired on a federal contract may be subject to E-Verify.
As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.
For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.
Schedules are subject to change based on organizational needs.
The University of Nevada, Reno is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes).
About us
The University of Nevada, Reno is a leading public research university committed to the promise of a future powered by knowledge. Founded in 1874 as Nevada’s original land-grant university, the University serves more than 23,000 undergraduate and graduate students from all 50 states and 63 countries.
Classified by the Carnegie® Classification of Institutions of Higher Education as an R1 (“Very High Research”) university, it is also recognized in the Carnegie® Community Engagement classification. The University is also ranked by U.S. News & World Report among the “Best National Universities” and “Best National Public Universities.” It also ranks in the top tier of the WSJ/Times Higher Education World University Rankings and the New York Times’ “Top Colleges for Economic Diversity.”
Since 2009, nearly $1 billion has been invested in advanced labs, facilities, and residence halls on the main campus. The University is home to Nevada’s first medical school – the University of Nevada, Reno School of Medicine and the Wayne L. Prim Campus at Lake Tahoe, where education, research, and creative work thrive in a stunning mountain setting. The University delivers on its original land-grant mission with outreach across the state through the University of Nevada, Reno Extension, Nevada Agricultural Experiment Station, Nevada Bureau of Mines and Geology, Nevada Small Business Development Center, the Nevada Seismological Laboratory, and Wolf Pack Athletics.
The main campus is in Reno, Nevada, a burgeoning global technology hub with a vibrant midtown and downtown. Found where the high desert of the Great Basin meets the High Sierra and Lake Tahoe, the beautiful, 290-acre main campus is also a Nevada State Arboretum. The University’s physical infrastructure is expanding with ongoing construction of the newly named John Tullock Business Building, set to open in fall 2025. Groundbreaking is also planned for a new State Public Health Laboratory Building on campus, alongside the recent acquisition of 16 parcels near campus, known as “University Village,” to provide affordable housing for graduate students and early career faculty.
Collaborating with world-renowned organizations, the University fosters innovation through initiatives such as the Digital Wolf Pack partnership with Apple, which ensures equitable access to technology for students, providing new incoming freshman or transfer students with an iPad Air and accessories. Google’s TechWise initiative is an 18-month program that fully supports undergraduate students in becoming entry-level software engineers by graduation.
In 2023, the U.S. Department of Commerce’s Economic Development Administration (EDA) announced that Nevada – led by the University of Nevada, Reno – was named one of the inaugural 31 Regional Technology and Innovation Hubs (TechHubs). Nevada was selected from a competitive pool of 489 applicants from across the United States and its territories. Nevada’s Tech Hub will strengthen America’s lithium batteries, critical elements and other electric vehicle materials industry sectors within the state.
Through its commitment to high-impact education, world-improving research and creative activity, and outreach that’s transforming Nevada’s communities and businesses, the University continues its 150-year tradition of benefitting our state, nation and world.
The University recognizes that diversity promotes excellence in education and research. The inclusive and engaged community on campus recognizes the added value that students, faculty, and staff from different backgrounds bring to the educational experience.
Today, the University delivers on its original land-grant mission of access to education and knowledge by investing in the academics, facilities, support, engagement and vibrant campus life that promote our diverse students’ cognitive growth and academic achievement – all while remaining one of the best values in American higher education.
Medical Administrative Assistant Job Roles in Nevada
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Search Medical Administrative Assistant Jobs in NevadaMedical Administrative Assistant Jobs in Nevada: Frequently Asked Questions
Which companies sponsor visas for medical administrative assistants in Nevada?
Nevada's largest health systems are the most active sponsors. University Medical Center of Southern Nevada, Renown Health in Reno, Valley Health System, and Desert Springs Hospital have hired for administrative support roles with immigration sponsorship. Large multi-site clinic networks and federally qualified health centers operating in Clark and Washoe counties also occasionally sponsor for medical administrative positions, particularly when recruiting candidates with specialized billing or coding credentials.
Which visa types realistically apply to medical administrative assistant jobs in Nevada?
Most medical administrative assistant roles do not require a bachelor's degree in a specific field, so H-1B visa, E-3 visa, and H-1B1 visa specialty occupation visas are generally not applicable. The most realistic pathways are H-2B visa for temporary or seasonal administrative placements, F-1 OPT for students whose degree relates to the role, and employer-sponsored green cards under EB-3 for permanent positions requiring demonstrated experience. J-1 visa may apply through a designated exchange sponsor organization.
Which cities in Nevada have the most medical administrative assistant sponsorship jobs?
Las Vegas and its surrounding Clark County communities, including Henderson and North Las Vegas, account for the majority of Nevada's medical administrative positions due to the high concentration of hospitals, urgent care centers, and specialty clinics. Reno is the second-largest hub, anchored by Renown Health and several outpatient networks. Smaller markets like Carson City and Sparks have limited openings but occasionally post sponsored roles through regional health systems.
How to find medical administrative assistant visa sponsorship jobs in Nevada?
Migrate Mate lists Nevada medical administrative assistant roles from employers with verified sponsorship history, letting you search specifically within Las Vegas, Reno, and other Nevada cities. Because sponsorship for administrative healthcare roles is less common than for clinical positions, filtering to employers with documented immigration filing activity is especially useful. Migrate Mate surfaces that employer-level data so you can focus applications on organizations that have sponsored similar roles before.
Are there state-specific factors that affect visa sponsorship for medical administrative assistants in Nevada?
Nevada's rapid population growth, particularly in Clark County, has pushed health systems to expand hiring beyond the local workforce, which can support sponsorship decisions for qualified candidates. Nevada does not impose state-specific licensing requirements for medical administrative assistants, but employers often prefer candidates with certified medical administrative assistant credentials. Large resort-affiliated medical centers in Las Vegas also recruit internationally for bilingual administrative staff supporting diverse patient populations.
What is the prevailing wage for sponsored medical administrative assistant jobs in Nevada?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.