Medical Administrative Assistant Visa Sponsorship Jobs in New Jersey
Medical administrative assistant visa sponsorship jobs in New Jersey are concentrated at major health systems including RWJBarnabas Health, Hackensack Meridian Health, and Atlantic Health System. Newark, Hackensack, and Morristown are primary hiring hubs, with additional demand across academic medical centers and outpatient clinics throughout the state.
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Position Information
Recruitment/Posting Title Administrative Assistant
Job Category URA-AFT Administrative
Department Psychological Services Center
Overview
At the Rutgers University Graduate School of Applied and Professional Psychology, we provide the nation’s highest quality doctoral education and training, which develops outstanding practitioners and fosters personal leadership to advance the practice and field of professional psychology. Since the establishment of our Psychological Clinic in 1929 and the school’s founding in 1974, we have become the “gold standard” in the education and training of qualified and competent direct-service psychologists.
The mission of GSAPP is threefold: education, research/scholarship, and public service. Its goal is to prepare well-educated, qualified, and competent direct-service psychologists who have a special commitment to direct community involvement and to underserved populations—professionals who can integrate scientific knowledge with innovation in the delivery of psychological services to individuals, families, groups, and organizations. Professionals receiving a doctoral degree in psychology should be capable of extending psychological knowledge and exhibiting the high level of analytic skills and theoretical understanding needed to use existing and emerging psychological knowledge.
Posting Summary
Rutgers, The State University of New Jersey is seeking an Administrative Assistant for the Center for Psychological Services within the Graduate School of Applied and Professional Psychology (GSAPP). The Center comprises 3 main clinics and at least 10 specialty clinics which serve a combined 730 clients per year and provides clinical training for approximately 200 doctoral and masters level students in GSAPP’s programs. This Administrative Assistant position supports most daily operations of all 13+ clinics across 2 main locations.
Among the key duties of the position are the following:
- Schedules 6-10 front desk work study staff and provides back up receptionist duties.
- Handles daily revenue reconciliation and bookkeeping.
- Handles client billing support and collections, as well as third-party billing and collections.
- Purchases supplies for the clinics.
- Assists with assessment report distribution and archiving.
- Coordinates other operational needs for the clinics (meetings, maintenance, services, etc).
- Supports clinicians and supervisors with day-to-day needs and performs duties as needed by multiple clinics at the center.
FLSA Nonexempt
Grade 03
Salary Details
Minimum Salary 52602.480
Mid Range Salary 64788.980
Maximum Salary 76975.480
Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs
Position Status Full Time
Working Hours
Standard Hours 37.50
Daily Work Shift
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications
Minimum Education and Experience
- Bachelor’s degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
- Good Excel and Word skills.
- Attention to detail.
- Communication and customer service skills.
- Computer literacy.
Preferred Qualifications
- Knowledge of Rutgers financial/HR systems (Cornerstone, Marketplace, FMS, PeopleSoft). Knowledge of HIPAA rules and regulations and of electronic medical records.
- Comfort interacting with children.
- Bilingual speakers encouraged to apply.
- Familiarity with GAAP.
Equipment Utilized
- Standard office equipment – computers, phones, copiers, faxes.
- Electronic Medical Record (Therasoft Online), Cornerstone, Rutgers Procurement and Accounting Systems.
- Video Recording System (VALT), and assessment kit inventory software (WASP).
Physical Demands and Work Environment
- Some lifting may be required to receive orders.
- Most orders tend to be under 20lbs.
- Carts and assistance can be requested for larger items.
Special Conditions
- Travel between local NB/P campuses is required.
Posting Details
Posting Number 26ST2109
Posting Open Date 11/12/2026
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Busch (RU-New Brunswick)
City Piscataway
State NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement
Supplemental Questions
Required fields are indicated with an asterisk (*).
- Do you have a Bachelor’s degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing?
- Yes
- No
- Are you currently a member of URA-AFT?
- Yes
- No
- Some evening shifts are required to support evening clinic hours. Do you have flexibility to work some evenings?
- Yes
- No
Applicant Documents
Required Documents
- Resume/CV
- List of Professional References (contact Info)
Optional Documents
- Cover Letter/Letter of Application
Position Details
Position Information
Recruitment/Posting Title Administrative Assistant
Job Category URA-AFT Administrative
Department Psychological Services Center
Overview
At the Rutgers University Graduate School of Applied and Professional Psychology, we provide the nation’s highest quality doctoral education and training, which develops outstanding practitioners and fosters personal leadership to advance the practice and field of professional psychology. Since the establishment of our Psychological Clinic in 1929 and the school’s founding in 1974, we have become the “gold standard” in the education and training of qualified and competent direct-service psychologists.
The mission of GSAPP is threefold: education, research/scholarship, and public service. Its goal is to prepare well-educated, qualified, and competent direct-service psychologists who have a special commitment to direct community involvement and to underserved populations—professionals who can integrate scientific knowledge with innovation in the delivery of psychological services to individuals, families, groups, and organizations. Professionals receiving a doctoral degree in psychology should be capable of extending psychological knowledge and exhibiting the high level of analytic skills and theoretical understanding needed to use existing and emerging psychological knowledge.
Posting Summary
Rutgers, The State University of New Jersey is seeking an Administrative Assistant for the Center for Psychological Services within the Graduate School of Applied and Professional Psychology (GSAPP). The Center comprises 3 main clinics and at least 10 specialty clinics which serve a combined 730 clients per year and provides clinical training for approximately 200 doctoral and masters level students in GSAPP’s programs. This Administrative Assistant position supports most daily operations of all 13+ clinics across 2 main locations.
Among the key duties of the position are the following:
- Schedules 6-10 front desk work study staff and provides back up receptionist duties.
- Handles daily revenue reconciliation and bookkeeping.
- Handles client billing support and collections, as well as third-party billing and collections.
- Purchases supplies for the clinics.
- Assists with assessment report distribution and archiving.
- Coordinates other operational needs for the clinics (meetings, maintenance, services, etc).
- Supports clinicians and supervisors with day-to-day needs and performs duties as needed by multiple clinics at the center.
FLSA Nonexempt
Grade 03
Salary Details
Minimum Salary 52602.480
Mid Range Salary 64788.980
Maximum Salary 76975.480
Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs
Position Status Full Time
Working Hours
Standard Hours 37.50
Daily Work Shift
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications
Minimum Education and Experience
- Bachelor’s degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
- Good Excel and Word skills.
- Attention to detail.
- Communication and customer service skills.
- Computer literacy.
Preferred Qualifications
- Knowledge of Rutgers financial/HR systems (Cornerstone, Marketplace, FMS, PeopleSoft). Knowledge of HIPAA rules and regulations and of electronic medical records.
- Comfort interacting with children.
- Bilingual speakers encouraged to apply.
- Familiarity with GAAP.
Equipment Utilized
- Standard office equipment – computers, phones, copiers, faxes.
- Electronic Medical Record (Therasoft Online), Cornerstone, Rutgers Procurement and Accounting Systems.
- Video Recording System (VALT), and assessment kit inventory software (WASP).
Physical Demands and Work Environment
- Some lifting may be required to receive orders.
- Most orders tend to be under 20lbs.
- Carts and assistance can be requested for larger items.
Special Conditions
- Travel between local NB/P campuses is required.
Posting Details
Posting Number 26ST2109
Posting Open Date 11/12/2026
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Busch (RU-New Brunswick)
City Piscataway
State NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement
Supplemental Questions
Required fields are indicated with an asterisk (*).
- Do you have a Bachelor’s degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing?
- Yes
- No
- Are you currently a member of URA-AFT?
- Yes
- No
- Some evening shifts are required to support evening clinic hours. Do you have flexibility to work some evenings?
- Yes
- No
Applicant Documents
Required Documents
- Resume/CV
- List of Professional References (contact Info)
Optional Documents
- Cover Letter/Letter of Application
Medical Administrative Assistant Job Roles in New Jersey
See all Medical Administrative Assistant Jobs in New Jersey
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Search Medical Administrative Assistant Jobs in New JerseyMedical Administrative Assistant Jobs in New Jersey: Frequently Asked Questions
Which companies sponsor visas for medical administrative assistants in New Jersey?
The largest sponsors of medical administrative staff in New Jersey are integrated health systems: RWJBarnabas Health, Hackensack Meridian Health, Atlantic Health System, and Cooper University Health Care. Academic medical centers such as Rutgers Health and Saint Barnabas Medical Center also hire administrative support staff. Sponsorship patterns vary by facility size, so targeting larger hospital networks and multi-site health systems generally yields more opportunities.
Which visa types realistically fit medical administrative assistant roles in New Jersey?
Medical administrative assistant roles are generally non-degree-requirement positions, so H-1B visa and specialty occupation visas typically do not apply. The most realistic visa pathways are H-2B visa for temporary or seasonal non-agricultural positions, F-1 OPT for students whose field of study relates to healthcare administration, and employer-sponsored green cards through the EB-3 skilled or unskilled worker category, which is commonly used for support staff roles in healthcare settings.
How to find medical administrative assistant visa sponsorship jobs in New Jersey?
Migrate Mate lists New Jersey employers with verified visa sponsorship history for medical administrative assistant roles, letting you search by city and health system. Because sponsoring administrative roles requires deliberate employer commitment, filtering specifically to verified sponsors saves significant time. Migrate Mate's database focuses on healthcare employers across Newark, Hackensack, Morristown, and other New Jersey medical hubs who have demonstrated willingness to sponsor support staff.
Which cities in New Jersey have the most medical administrative assistant sponsorship jobs?
Newark leads in volume, anchored by University Hospital and multiple RWJBarnabas Health facilities. Hackensack is a strong secondary market given Hackensack Meridian Health's flagship campus there. Morristown and Florham Park see demand through Atlantic Health System operations. Edison and New Brunswick also generate consistent openings tied to Rutgers Health and Saint Peter's Healthcare System, making central New Jersey a productive area to target.
Are there state-specific factors that affect visa sponsorship for medical administrative assistants in New Jersey?
New Jersey's dense concentration of Federally Qualified Health Centers and community health organizations alongside large academic medical systems creates broader hiring volume than many comparable states. The state's proximity to Philadelphia and New York City means multi-state health networks frequently post administrative roles across all three metro areas. F-1 OPT candidates with degrees in health information management or healthcare administration from New Jersey institutions such as Rutgers or Seton Hall may find their credentials align well with local employer expectations.
What is the prevailing wage for sponsored medical administrative assistant jobs in New Jersey?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.