Medical Administrative Assistant Visa Sponsorship Jobs in New York
Medical administrative assistant visa sponsorship jobs in New York appear across the state's dense network of health systems, including NYC Health + Hospitals, Northwell Health, and NewYork-Presbyterian. Demand is strongest in New York City, Buffalo, and Albany, where large hospital networks and outpatient clinics actively hire for administrative support roles in busy clinical settings.
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Get Access To All JobsAbout Arnot Health
Arnot Health offers patient-centered, comprehensive health services to the Southern Tier of New York and Northern Tier of Pennsylvania. Campuses include Arnot Ogden Medical Center and St. Joseph's Hospital in Elmira; Ira Davenport Memorial Hospital in Bath, NY; and over 40 medical offices in the Southern Tier. Arnot Health is currently affiliated with more than 300 physicians from 50+ specialties.
Arnot Health is a member of Centralus Health, a community-based integrated delivery system. Our mission is to deliver high-quality care, empower our teams to succeed, and improve the wellbeing of the communities we serve.
Our commitment to quality personalized care begins with our exceptional team—over 6500 employees strong. At Arnot Health, you will work in a collaborative environment that values excellence, integrity, compassion and stewardship. Together, we create an environment where empathy, honesty and a dedication to quality thrive, empowering us to make a positive impact on the lives we touch.
We offer competitive wages, comprehensive benefits, and professional development opportunities to help our employees grow and thrive. Whether you are just starting your career or taking the next step in healthcare, we invite you to join us in shaping the future of care in our communities.
Centralus Health Mission
Our mission is to deliver high-quality care, empower our teams to success and improve the wellbeing of the communities we serve.
Job Summary
The Administrative Assistant provides comprehensive administrative and operational support to the Nursing Education Department across Centralus Health an integrated health system. This role ensures the efficient coordination of educational programs, onboarding programs, nurse residency programs, and ongoing professional development initiatives for nursing division staff. The Administrative Assistant will serve the leadership team of the Nursing Education department as well as be a key liaison between educators, clinical staff, leadership, and external partners, supporting the delivery of high-quality education that aligns with organizational goals, regulatory standards, and patient care excellence.
Job Functions (5-10)
-
Program Coordination: Coordinate logistics for nursing education programs, including orientation, nurse residency, onboarding, continuing education, and competency training sessions.
-
Scheduling and Calendar Management: Maintain complex calendars for educators and department leadership; schedule meetings, classes, and events across multiple clinical sites within the health system.
-
Data and Record Management: Maintain accurate education records, attendance logs, certifications, and compliance documentation in learning management systems (LMS) and databases.
-
Communication and Correspondence: Prepare and distribute communications such as program materials, announcements, reports, meeting minutes, and departmental updates.
-
Event and Meeting Support: Organize meetings, workshops, and education events, including preparing agendas, materials, audiovisual setup, and post-event follow-up.
-
Reporting and Documentation: Generate routine and ad hoc reports related to education participation, compliance metrics, and program outcomes.
-
Stakeholder Coordination: Serve as a liaison between nursing staff, educators, human resources, and external partners to support onboarding and ongoing education initiatives.
-
Process Improvement Support: Assist in identifying workflow improvements and supporting department initiatives that enhance efficiency and effectiveness.
Success Factors
-
Continuously look for ways to improve—streamlining workflows, removing barriers to success, and enhancing the experience for both employees and customers.
-
Supports organizational priorities and nursing strategic goals through education.
Education / Experience Qualifications
Required:
-
Associate's Degree
-
2-4 years of administrative experience, preferably in healthcare or education settings
-
Experience working in a hospital or integrated health system strongly preferred
-
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Preferred:
- Experience in program management and managing health care programs
Physical Requirements
Repetitive use of hands and fingers (e.g., Use of computer keyboard); may require lifting and carrying light loads (up to 40 lbs), including boxes, equipment, IV solutions and stooping and kneeling (e.g., to pick up items from the floor, to remove and replace items on lower shelves and to file documents in lower file drawers); sitting, walking, or standing for long periods of time may be necessary; must be able physically to operate the equipment used for the job.
Job Requirements
As a Centralus level position, at times minimal travel will be required between sites.
Pay Range Disclosure:
Standard Rate of $20.60 to $24.81 per hour plus benefits
Centralus and its affiliates are committed to treating all patients, providers, staff and volunteers equitably and with dignity, ensuring the highest levels of safety, care and respect, and striving to recognize and overcome biases and policies that contribute to disparities in healthcare access, equitable care and positive health outcomes for all.
We are proud to be an Equal Employment Opportunity employer, supporting the growth and health of our employees and community by embracing the rich diversity, needs and circumstances of all peoples and prioritizing opportunities to build a diverse and inclusive workplace. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable protected characteristics.
If you require reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact the Centralus Talent Acquisition team at talentacquisition@cayugahealth.org.
About Arnot Health
Arnot Health offers patient-centered, comprehensive health services to the Southern Tier of New York and Northern Tier of Pennsylvania. Campuses include Arnot Ogden Medical Center and St. Joseph's Hospital in Elmira; Ira Davenport Memorial Hospital in Bath, NY; and over 40 medical offices in the Southern Tier. Arnot Health is currently affiliated with more than 300 physicians from 50+ specialties.
Arnot Health is a member of Centralus Health, a community-based integrated delivery system. Our mission is to deliver high-quality care, empower our teams to succeed, and improve the wellbeing of the communities we serve.
Our commitment to quality personalized care begins with our exceptional team—over 6500 employees strong. At Arnot Health, you will work in a collaborative environment that values excellence, integrity, compassion and stewardship. Together, we create an environment where empathy, honesty and a dedication to quality thrive, empowering us to make a positive impact on the lives we touch.
We offer competitive wages, comprehensive benefits, and professional development opportunities to help our employees grow and thrive. Whether you are just starting your career or taking the next step in healthcare, we invite you to join us in shaping the future of care in our communities.
Centralus Health Mission
Our mission is to deliver high-quality care, empower our teams to success and improve the wellbeing of the communities we serve.
Job Summary
The Administrative Assistant provides comprehensive administrative and operational support to the Nursing Education Department across Centralus Health an integrated health system. This role ensures the efficient coordination of educational programs, onboarding programs, nurse residency programs, and ongoing professional development initiatives for nursing division staff. The Administrative Assistant will serve the leadership team of the Nursing Education department as well as be a key liaison between educators, clinical staff, leadership, and external partners, supporting the delivery of high-quality education that aligns with organizational goals, regulatory standards, and patient care excellence.
Job Functions (5-10)
-
Program Coordination: Coordinate logistics for nursing education programs, including orientation, nurse residency, onboarding, continuing education, and competency training sessions.
-
Scheduling and Calendar Management: Maintain complex calendars for educators and department leadership; schedule meetings, classes, and events across multiple clinical sites within the health system.
-
Data and Record Management: Maintain accurate education records, attendance logs, certifications, and compliance documentation in learning management systems (LMS) and databases.
-
Communication and Correspondence: Prepare and distribute communications such as program materials, announcements, reports, meeting minutes, and departmental updates.
-
Event and Meeting Support: Organize meetings, workshops, and education events, including preparing agendas, materials, audiovisual setup, and post-event follow-up.
-
Reporting and Documentation: Generate routine and ad hoc reports related to education participation, compliance metrics, and program outcomes.
-
Stakeholder Coordination: Serve as a liaison between nursing staff, educators, human resources, and external partners to support onboarding and ongoing education initiatives.
-
Process Improvement Support: Assist in identifying workflow improvements and supporting department initiatives that enhance efficiency and effectiveness.
Success Factors
-
Continuously look for ways to improve—streamlining workflows, removing barriers to success, and enhancing the experience for both employees and customers.
-
Supports organizational priorities and nursing strategic goals through education.
Education / Experience Qualifications
Required:
-
Associate's Degree
-
2-4 years of administrative experience, preferably in healthcare or education settings
-
Experience working in a hospital or integrated health system strongly preferred
-
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Preferred:
- Experience in program management and managing health care programs
Physical Requirements
Repetitive use of hands and fingers (e.g., Use of computer keyboard); may require lifting and carrying light loads (up to 40 lbs), including boxes, equipment, IV solutions and stooping and kneeling (e.g., to pick up items from the floor, to remove and replace items on lower shelves and to file documents in lower file drawers); sitting, walking, or standing for long periods of time may be necessary; must be able physically to operate the equipment used for the job.
Job Requirements
As a Centralus level position, at times minimal travel will be required between sites.
Pay Range Disclosure:
Standard Rate of $20.60 to $24.81 per hour plus benefits
Centralus and its affiliates are committed to treating all patients, providers, staff and volunteers equitably and with dignity, ensuring the highest levels of safety, care and respect, and striving to recognize and overcome biases and policies that contribute to disparities in healthcare access, equitable care and positive health outcomes for all.
We are proud to be an Equal Employment Opportunity employer, supporting the growth and health of our employees and community by embracing the rich diversity, needs and circumstances of all peoples and prioritizing opportunities to build a diverse and inclusive workplace. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable protected characteristics.
If you require reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact the Centralus Talent Acquisition team at talentacquisition@cayugahealth.org.
Medical Administrative Assistant Job Roles in New York
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Search Medical Administrative Assistant Jobs in New YorkMedical Administrative Assistant Jobs in New York: Frequently Asked Questions
Which companies sponsor visas for medical administrative assistants in New York?
Large integrated health systems are the most consistent sponsors in New York. NYC Health + Hospitals, Northwell Health, NewYork-Presbyterian, Mount Sinai Health System, and Montefiore Medical Center have established HR infrastructure for employment-based sponsorship. Upstate New York employers like Albany Medical Center and SUNY Upstate Medical University also sponsor administrative staff, particularly when filling persistent vacancies in specialized clinical departments.
Which visa types realistically apply to medical administrative assistant roles in New York?
Medical administrative assistants typically qualify for H-2B visa, which covers temporary non-agricultural workers in seasonal or peak-load positions, though employer need must be demonstrated. F-1 students may work through OPT or CPT if the role relates to their field of study. An employment-based green card through the EB-3 category is a realistic long-term path, as it covers skilled and unskilled workers with verified U.S. labor market testing through the PERM process.
How to find medical administrative assistant visa sponsorship jobs in New York?
Migrate Mate is the most direct way to find medical administrative assistant visa sponsorship jobs in New York. The platform lists employers with verified sponsorship history, searchable by role and city. This saves time compared to manually screening postings, as you can focus on New York health systems and medical groups that have already demonstrated a willingness to sponsor international workers in administrative healthcare roles.
Which cities in New York have the most medical administrative assistant sponsorship jobs?
New York City accounts for the largest share of sponsorship activity, driven by the concentration of major hospital systems across Manhattan, the Bronx, Brooklyn, and Queens. Buffalo benefits from Kaleida Health and Catholic Health System operations. Albany and Syracuse have university-affiliated medical centers that hire administrative staff. Long Island's hospital corridor, anchored by Northwell Health, also generates consistent openings for medical administrative roles.
Are there any New York-specific factors that affect visa sponsorship for medical administrative assistants?
New York's high density of Joint Commission-accredited hospitals and federally qualified health centers means many employers already have legal teams experienced in employment-based immigration. New York City's large immigrant population has historically driven health system investment in multilingual administrative staff, which can support sponsorship decisions. State-funded facilities like NYC Health + Hospitals operate under public employer rules that can affect sponsorship timelines and processes compared to private systems.
What is the prevailing wage for sponsored medical administrative assistant jobs in New York?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.