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Administrative Assistant (Contract)

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Summary

We are seeking a highly experienced and proactive Executive Assistant to provide critical administrative and operational support to a Vice President leading a globally distributed security engineering organization. Operating across multiple geographies including the United States, Israel, and India, this role serves as a trusted operating partner to senior executive leadership, enabling the team to function with precision, clarity, and excellence. The ideal candidate brings exceptional judgment, organizational awareness, and a demonstrated ability to independently manage competing priorities in a fast-paced, technically complex environment. This is a fully onsite, Monday through Friday position with an estimated 42 hours per week, offering an 18-month engagement with the possibility of extension.

Job Responsibilities:

• Provide high-level administrative and operational support to a Vice President and their global leadership team to maximize executive effectiveness
• Manage complex executive calendars, meeting portfolios, and scheduling priorities with a high degree of independence and sound judgment
• Coordinate travel arrangements, logistics, and itineraries across multiple time zones and geographies
• Prepare agendas, materials, and arrangements for leadership meetings, committee sessions, and cross-functional engagements
• Read, analyze, and triage incoming communications, submissions, and reports to determine significance and plan appropriate distribution
• Review and process invoices, reports, memos, financial statements, and other corporate documents with accuracy and discretion
• Supervise general office operations including supply ordering, records management, and basic bookkeeping functions
• Navigate a complex stakeholder landscape to ensure leadership commitments are executed with discipline and follow-through
• Support organizational effectiveness initiatives and help coordinate across geographically distributed leadership teams
• Maintain strict confidentiality of sensitive executive and organizational information at all times

Requirements

• 8–10 years of executive assistant experience supporting senior executives at the VP level or above required
• Demonstrated experience supporting engineering or product management organizations required
• Experience supporting leadership teams and driving organizational effectiveness required
• Prior experience managing executive-level calendar and meeting portfolios in a complex, matrixed environment required
• Prior experience in a large enterprise technology environment strongly preferred
• Consistent, stable employment history demonstrating long-term commitment to roles required
• Availability to commit to a full 18-month assignment strongly preferred
• High school diploma or GED required; bachelor's degree preferred
• Exceptional executive-level calendar management and meeting portfolio prioritization
• Strong verbal and written communication skills with the ability to interface across all levels of an organization
• Demonstrated ability to work independently, exercise sound judgment, and make informed decisions with minimal direction
• Proactive problem-solving skills with a strong sense of urgency and follow-through
• Ability to manage and organize confidential information with the utmost discretion
• Strong interpersonal skills and the ability to build trusted relationships with senior stakeholders
• Experience coordinating across geographically distributed and globally matrixed teams
• Proficiency with productivity and collaboration tools including Microsoft Word, Excel, and PowerPoint
• Strong event planning and logistics coordination capabilities
• Ability to multitask effectively and reprioritize in a dynamic, high-demand environment

Additional Details:

• Location: Redmond, WA (Onsite)
• Duration: 17 months
• Pay Range*: $32.50 - $37 per hour
• Weekly Schedule: 40 hours
• Job Status: Non-Exempt
• Application Deadline: Apply within 72 hours of the posting date to ensure consideration.

Benefit plans are available to eligible employees, with employee contributions and plan costs varying based on the coverage options selected.

• Medical, dental & vision
• Hospital plans
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
• Company paid short and long-term disability
• Health & Dependent Care Spending Accounts (HSA & DCFSA)
• Employee Assistance Program
• Time Off/Leave (PTO, Allegis Group Paid Family Leave, Parental Leave)

Benefits are subject to change and may be subject to specific elections, plan, or program terms.

AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you require a reasonable accommodation related to the application or interview process due to a disability, please email accommodation@allegisglobalsolutions.com. This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.

In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.