Medical Administrative Assistant Visa Sponsorship Jobs in Indiana
Medical administrative assistant visa sponsorship jobs in Indiana are concentrated in the state's major health systems, including Indiana University Health, Ascension St. Vincent, and Franciscan Health, with strong hiring across Indianapolis, Fort Wayne, and South Bend. These roles coordinate patient records, scheduling, and billing within clinical settings, making healthcare experience a practical advantage for international candidates.
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Get Access To All JobsINTRODUCTION
Provides administrative support to either a team or individual.
DUTIES
- Field telephone calls, review and respond to email inquiries, word processing, updating spreadsheets and presentations, and filing.
- Administer staff functions in support of program area.
- Manage the registration for contract bidding requiring proficiency with Pre-Construction module, to grant bidding access for contractors.
- Manage Customer Service in-bound calls and inquiries by either promptly answering the inquiry with knowledge of the client or directing the requestor to the correct contact.
- Support Business Systems Consultants with internet postings and other tasks as needed.
- Administer report database ensuring that all reports are present and correcting for current letting date and uploading missing documents.
- Administer the pay item bid analysis reports for the Construction Cost and Estimating groups using the Preconstruction software.
- Provide support for the three main divisions with other work related duties as needed, including archiving reports, validating dates in reports, and organizing construction pre-bid meeting information/data.
- Recognize and maintain confidentiality concerning employee information, contractor information, and bid analysis tools and data.
- Perform related duties as required.
Job Requirements
- Specialized knowledge of theories, principles, and practices of administrative management.
- Working knowledge of state governmental administrative structure.
- Working knowledge of assigned program area.
- Effectively communicate, both orally and in writing.
DIFFICULTY OF WORK
Incumbent uses judgment to recommend appropriate methods and procedures to handle a wide range of situations encountered. Individual cases may involve multiple variables to be considered which could significantly affect possible outcomes for the program involved.
RESPONSIBILITY
Incumbent advises a program director on non-routine administrative decisions which significantly affect the administration of the program in the assigned area. Program purpose and goals are set and unusual program and minor deviations from the norm are discussed with program administrator at the discretion of Incumbent. Work is reviewed for soundness of judgment and conformance with general client policy and guidelines.
PERSONAL WORK RELATIONSHIPS
Incumbent works with a wide range of client staff as well as directors and their representatives of other clients and the general public to explain and interpret policy and procedures to ensure coordination and cooperation.
Skill - Required / Desired - Amount of Experience
- Prior experience with contract bidding, letting or prequalification, preferably in transportation, construction or public procurement - Required - 1 Year
- Prior experience with report and database administration - Required - 1 Year
- Prior experience handling information with confidentiality - Required - 1 Year
- Strong written and oral communication - Required -
- Working experience with Microsoft Office Suite - Word, Teams, Excel, Outlook - Required -
- Public sector administrative experience - Highly desired - 1 Year
- Prior call center or service experience in a technical environment - Highly desired - 1 Year
VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
INTRODUCTION
Provides administrative support to either a team or individual.
DUTIES
- Field telephone calls, review and respond to email inquiries, word processing, updating spreadsheets and presentations, and filing.
- Administer staff functions in support of program area.
- Manage the registration for contract bidding requiring proficiency with Pre-Construction module, to grant bidding access for contractors.
- Manage Customer Service in-bound calls and inquiries by either promptly answering the inquiry with knowledge of the client or directing the requestor to the correct contact.
- Support Business Systems Consultants with internet postings and other tasks as needed.
- Administer report database ensuring that all reports are present and correcting for current letting date and uploading missing documents.
- Administer the pay item bid analysis reports for the Construction Cost and Estimating groups using the Preconstruction software.
- Provide support for the three main divisions with other work related duties as needed, including archiving reports, validating dates in reports, and organizing construction pre-bid meeting information/data.
- Recognize and maintain confidentiality concerning employee information, contractor information, and bid analysis tools and data.
- Perform related duties as required.
Job Requirements
- Specialized knowledge of theories, principles, and practices of administrative management.
- Working knowledge of state governmental administrative structure.
- Working knowledge of assigned program area.
- Effectively communicate, both orally and in writing.
DIFFICULTY OF WORK
Incumbent uses judgment to recommend appropriate methods and procedures to handle a wide range of situations encountered. Individual cases may involve multiple variables to be considered which could significantly affect possible outcomes for the program involved.
RESPONSIBILITY
Incumbent advises a program director on non-routine administrative decisions which significantly affect the administration of the program in the assigned area. Program purpose and goals are set and unusual program and minor deviations from the norm are discussed with program administrator at the discretion of Incumbent. Work is reviewed for soundness of judgment and conformance with general client policy and guidelines.
PERSONAL WORK RELATIONSHIPS
Incumbent works with a wide range of client staff as well as directors and their representatives of other clients and the general public to explain and interpret policy and procedures to ensure coordination and cooperation.
Skill - Required / Desired - Amount of Experience
- Prior experience with contract bidding, letting or prequalification, preferably in transportation, construction or public procurement - Required - 1 Year
- Prior experience with report and database administration - Required - 1 Year
- Prior experience handling information with confidentiality - Required - 1 Year
- Strong written and oral communication - Required -
- Working experience with Microsoft Office Suite - Word, Teams, Excel, Outlook - Required -
- Public sector administrative experience - Highly desired - 1 Year
- Prior call center or service experience in a technical environment - Highly desired - 1 Year
VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Medical Administrative Assistant Job Roles in Indiana
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Search Medical Administrative Assistant Jobs in IndianaMedical Administrative Assistant Jobs in Indiana: Frequently Asked Questions
Which companies sponsor visas for medical administrative assistants in Indiana?
Indiana's largest health systems are the most active sponsors for administrative roles. Indiana University Health, Ascension St. Vincent, Franciscan Health, Parkview Health in Fort Wayne, and Community Health Network in Indianapolis have all supported visa sponsorship for healthcare support staff. Hospital networks and large outpatient clinic groups are generally better positioned to manage sponsorship paperwork than small independent practices.
Which visa types realistically fit medical administrative assistant roles in Indiana?
Medical administrative assistants typically qualify for H-1B visa sponsorship if the employer structures the role as a specialty occupation requiring a relevant bachelor's degree, such as health information management or healthcare administration. F-1 students may work through OPT for 12 months post-graduation. J-1 visa is possible through a designated exchange sponsor. TN visa does not cover this role under USMCA. A green card via PERM labor certification remains an option for long-term sponsored employees.
Which cities in Indiana have the most medical administrative assistant sponsorship jobs?
Indianapolis accounts for the largest share of medical administrative assistant openings in Indiana, anchored by IU Health's network and several large hospital campuses. Fort Wayne is the second-largest market, driven by Parkview Health and Lutheran Health Network. South Bend, Evansville, and Bloomington also see consistent demand, particularly near major hospital systems and university-affiliated medical facilities that tend to have more structured hiring processes.
How to find medical administrative assistant visa sponsorship jobs in Indiana?
Migrate Mate lists Indiana employers with verified visa sponsorship history, filtered specifically for medical administrative assistant roles. Searching by city within Indiana lets you compare active openings at health systems in Indianapolis, Fort Wayne, and beyond. Because Migrate Mate focuses on employers who have demonstrated sponsorship activity, it cuts out the guesswork of identifying which Indiana healthcare organizations are open to international candidates.
Are there any Indiana-specific factors that affect sponsorship for medical administrative assistants?
Indiana's concentration of large regional health systems creates more sponsorship opportunities than states where healthcare is fragmented across small independent providers. IUPUI and Indiana University's health informatics and healthcare administration programs produce graduates who sometimes transition into sponsored roles within affiliated IU Health facilities. Candidates with certified medical administrative assistant credentials or coursework in health information technology tend to have stronger cases for specialty occupation classification under H-1B.
What is the prevailing wage for sponsored medical administrative assistant jobs in Indiana?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.