Assistant Project Coordinator Visa Sponsorship Jobs in Wisconsin
Assistant project coordinator visa sponsorship jobs in Wisconsin are concentrated in Milwaukee, Madison, and Green Bay, where employers in healthcare, manufacturing, and construction management actively hire for project support roles. Organizations like Epic Systems, Advocate Aurora Health, and Kohler Co. have sponsored international workers in coordination and project management functions across the state.
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Get Access To All JobsLooking for a company that values your skills, respects your contributions, and gives you the tools to thrive?
With more than 145 years as a family-owned business, we’ve built a reputation as one of the best mechanical and fire protection contractors in the country. We pride ourselves on delivering unmatched quality and innovation while providing you with job stability, opportunities for career progression, and support. We have an exciting opportunity for a Project Coordinator located in Fond du Lac, WI.
How you will contribute:
In this role, you will support the success of our FSE (Fire Systems & Equipment) sales organization by managing project bookings, proposals, contracts, and customer information. Working closely with Sales Representatives, Sales Managers, and cross-functional teams, you will help maintain efficient sales processes that support growth and deliver an exceptional customer experience.
You will coordinate project and change order bookings, support proposal development, maintain accurate CRM records, and generate reports that provide visibility into sales activity and opportunities. Additionally, you will track contracts, review purchase orders, and contract documents for key project requirements, and ensure critical information is accurately documented and communicated throughout the sales cycle.
You will also support sales meetings through scheduling, agenda preparation, document management, and follow-up coordination. Through strong organizational skills, attention to detail, and a customer-focused mindset, you will serve as a trusted resource to the sales team and play an important role in driving operational excellence and business growth.
What you need to qualify:
The ideal candidate should bring to Ahern a completed Associate's degree in Business Administration, Marketing, Sales Support, or a related field and/or three to five years of administrative, sales support, contract administration, or customer service experience, preferably within the construction, fire protection industries.
Those who will excel in this role will possess excellent customer service and communication skills, strong attention to detail, and the ability to effectively manage multiple priorities in a fast-paced, deadline-driven environment. Candidates should be highly organized, collaborative, and capable of working independently while supporting multiple stakeholders.
Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint, is required. Experience working with CRM systems, sales reporting tools, contract tracking processes, and reviewing customer contracts and purchase orders is highly desirable. Familiarity with DocuSign and contract execution is preferred. Experience with contract management systems and a willingness to learn industry-specific software and continuously improve processes will be essential for success in this role.
What’s in it for you?
At Ahern, we understand that life is more than just work - and we’re committed to supporting our employees in every aspect of their lives. Our comprehensive benefits package is designed to give you the flexibility, security, and support you need to thrive - at work and at home.
Here’s how we stand out from the rest:
- Top-Tier Benefits: Our 401(k) match and health benefits rank in the top 20% nationwide
- Incentives: A significant portion of our profits is shared with employees through bonus programs
- Generous PTO with the opportunity to buy additional time off
- Paid Parental Leave: Supporting you at every life stage with paid maternity and paternity leave
- Mental Health Resources: Free, full-service mental health care for you and your family
- Wellness Programs: Access on-site fitness centers, personal development funds, and more
- Professional Growth: Take advantage of education assistance, training programs, and development opportunities to advance your career
- Work-Life Balance: Enjoy hybrid and flexible schedules to fit your needs
By joining Ahern, you’ll gain the stability of a company that’s been a leader in the industry since 1880, the pride of doing meaningful work, and the support of a team dedicated to your success. Don’t settle for just any job—experience what it’s like to work for the best!
Ahern is an Equal Opportunity Employer and is committed to providing a workplace free from discrimination and harassment.
Looking for a company that values your skills, respects your contributions, and gives you the tools to thrive?
With more than 145 years as a family-owned business, we’ve built a reputation as one of the best mechanical and fire protection contractors in the country. We pride ourselves on delivering unmatched quality and innovation while providing you with job stability, opportunities for career progression, and support. We have an exciting opportunity for a Project Coordinator located in Fond du Lac, WI.
How you will contribute:
In this role, you will support the success of our FSE (Fire Systems & Equipment) sales organization by managing project bookings, proposals, contracts, and customer information. Working closely with Sales Representatives, Sales Managers, and cross-functional teams, you will help maintain efficient sales processes that support growth and deliver an exceptional customer experience.
You will coordinate project and change order bookings, support proposal development, maintain accurate CRM records, and generate reports that provide visibility into sales activity and opportunities. Additionally, you will track contracts, review purchase orders, and contract documents for key project requirements, and ensure critical information is accurately documented and communicated throughout the sales cycle.
You will also support sales meetings through scheduling, agenda preparation, document management, and follow-up coordination. Through strong organizational skills, attention to detail, and a customer-focused mindset, you will serve as a trusted resource to the sales team and play an important role in driving operational excellence and business growth.
What you need to qualify:
The ideal candidate should bring to Ahern a completed Associate's degree in Business Administration, Marketing, Sales Support, or a related field and/or three to five years of administrative, sales support, contract administration, or customer service experience, preferably within the construction, fire protection industries.
Those who will excel in this role will possess excellent customer service and communication skills, strong attention to detail, and the ability to effectively manage multiple priorities in a fast-paced, deadline-driven environment. Candidates should be highly organized, collaborative, and capable of working independently while supporting multiple stakeholders.
Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint, is required. Experience working with CRM systems, sales reporting tools, contract tracking processes, and reviewing customer contracts and purchase orders is highly desirable. Familiarity with DocuSign and contract execution is preferred. Experience with contract management systems and a willingness to learn industry-specific software and continuously improve processes will be essential for success in this role.
What’s in it for you?
At Ahern, we understand that life is more than just work - and we’re committed to supporting our employees in every aspect of their lives. Our comprehensive benefits package is designed to give you the flexibility, security, and support you need to thrive - at work and at home.
Here’s how we stand out from the rest:
- Top-Tier Benefits: Our 401(k) match and health benefits rank in the top 20% nationwide
- Incentives: A significant portion of our profits is shared with employees through bonus programs
- Generous PTO with the opportunity to buy additional time off
- Paid Parental Leave: Supporting you at every life stage with paid maternity and paternity leave
- Mental Health Resources: Free, full-service mental health care for you and your family
- Wellness Programs: Access on-site fitness centers, personal development funds, and more
- Professional Growth: Take advantage of education assistance, training programs, and development opportunities to advance your career
- Work-Life Balance: Enjoy hybrid and flexible schedules to fit your needs
By joining Ahern, you’ll gain the stability of a company that’s been a leader in the industry since 1880, the pride of doing meaningful work, and the support of a team dedicated to your success. Don’t settle for just any job—experience what it’s like to work for the best!
Ahern is an Equal Opportunity Employer and is committed to providing a workplace free from discrimination and harassment.
Assistant Project Coordinator Job Roles in Wisconsin
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Search Assistant Project Coordinator Jobs in WisconsinAssistant Project Coordinator Jobs in Wisconsin: Frequently Asked Questions
Which companies in Wisconsin sponsor visas for assistant project coordinators?
Wisconsin employers with documented visa sponsorship histories in project coordination include Epic Systems in Verona, Advocate Aurora Health in Milwaukee, Kohler Co. in Kohler, and large construction and engineering firms operating across the state. Healthcare IT companies and manufacturing conglomerates tend to file the most sponsorship petitions for project support roles, given the complexity and scale of their ongoing capital and technology projects.
Which visa types realistically apply to assistant project coordinator roles in Wisconsin?
Assistant project coordinator roles typically qualify as specialty occupations under the H-1B visa, requiring a bachelor's degree in a directly related field such as project management, business administration, or engineering. F-1 students may work under OPT or, if their degree is STEM-designated, a 24-month STEM OPT extension. Canadian and Mexican nationals should note TN visa status does not cover this occupation. EB-2 or EB-3 green card sponsorship is possible for long-term hires.
Which Wisconsin cities have the most assistant project coordinator visa sponsorship jobs?
Milwaukee leads in sponsorship activity for assistant project coordinators, driven by its concentration of healthcare systems, financial services, and engineering firms. Madison follows closely, anchored by Epic Systems, the University of Wisconsin system, and state government contractors. Green Bay and Racine also offer sponsorship opportunities through manufacturing and logistics employers, while Waukesha County's industrial corridor generates consistent demand for project coordination support roles.
How to find assistant project coordinator visa sponsorship jobs in Wisconsin?
Migrate Mate lists Wisconsin employers with verified sponsorship filing histories for project coordination roles, letting you search specifically for assistant project coordinator positions by city and employer. This is more targeted than broad job searching because it surfaces companies that have already sponsored international workers in similar roles, reducing time spent on employers unlikely to file a petition for this position.
Are there state-specific factors that affect assistant project coordinator sponsorship in Wisconsin?
Wisconsin's strong manufacturing, healthcare IT, and civil infrastructure sectors create steady demand for assistant project coordinators, and many employers in these fields have established HR processes for H-1B visa sponsorship. The University of Wisconsin system also feeds a pipeline of F-1 graduates into project management roles at state employers. Construction and infrastructure projects tied to federal and state funding are particularly active sources of sponsorship for project coordination roles in the state.
What is the prevailing wage for sponsored assistant project coordinator jobs in Wisconsin?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.