Associate Registrar Jobs in USA with Visa Sponsorship
Associate Registrar roles in U.S. higher education qualify as specialty occupations under the H-1B visa, making employer sponsorship achievable for international candidates with a relevant bachelor's degree. Universities and community colleges file LCAs and I-129 petitions regularly for administrative academic roles, and some institutions are cap-exempt.
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Get Access To All JobsINTRODUCTION
Organize and execute processes to ensure accuracy and integrity in the creation and maintenance of academic records in the areas of student enrollment, registration, grade collection, and degree conferral. Produce and distribute academic records reports for internal and external constituencies. Advise on and administer academic policies.
This is a full time, benefits eligible, salaried position with a hiring range of $67,120 - $78,522 per year. This role is based onsite in Middlebury, VT.
CORE RESPONSIBILITIES:
- Evaluate, track, and approve students’ eligibility for degree conferral. Maintain lists of graduates for all degree dates. Coordinate academic records for Commencement ceremonies including ordering and distributing diplomas and preparing lists and rosters for Commencement.
- Advise upon and interpret academic policies as written in student handbooks. Serve as primary point of contact for academic policy information in assigned academic unit(s).
- Coordinate and execute registration procedures, timelines, and communication for assigned academic unit(s).
- Manage timely collection, processing, and publishing of grades for assigned academic unit(s). Produce grade reports for distribution to internal audiences.
- Record, track, and report on student enrollment statuses in Middlebury’s student information system, external databases (i.e. National Student Clearinghouse, VA Enrollment Manager, etc.) and via communication with administrative offices at Middlebury.
- Provide leadership to Office of the Registrar team members either through direct supervisory responsibilities or mentorship in a manner consistent with office procedures and guiding principles.
POSITION PREREQUISITES
- 5+ years’ experience in higher education and with student information systems required; Banner experience strongly preferred.
- Knowledge of higher ed administrative and academic procedures and their related best practices required. Must have knowledge and experience working with FERPA. Experience with tracking completion of degree requirements strongly preferred.
- Superior organizational skills, attention to detail, and ability to prioritize and manage critical, time-sensitive work and decisions required.
- Ability to work independently and exercise judgment on complex matters, handling confidential information with discretion and tact.
- Excellent written communication skills. Ability to communicate policy information directly and succinctly to all constituencies.
- Strong skills in advanced use of Microsoft Office Suite (especially Excel) required.
- Bachelor’s degree required. Post-baccalaureate school work or Master’s degree preferred.
- Some early morning, evening, and weekend work required during registration and graduation seasons.
PHYSICAL DEMANDS & WORKING CONDITIONS
Standard office working conditions.
OTHER
An offer for this position is contingent upon successful completion of a criminal background check and references.
BENEFITS
As an employee of Middlebury College in Vermont, you will enjoy being part of a vibrant supportive community.
Middlebury offers its employees excellent compensation and competitive health, dental, life, disability, generous retirement matching, and vision benefits, and a generous time-away program - up to 34 days per year, increasing as the term of service lengthens. Employees are eligible for robust educational assistance programs. The result is a very high quality-of-life in a gorgeous setting. Middlebury Colleges offers its employees excellent compensation and other perks of employment including:
- MiddCard Privileges: access to athletic facilities, discounts at the college store, library privileges, and cultural and sporting events. Spouses or domestic partners are eligible to receive a card with the same privileges.
- Discounts on season passes at Middlebury College's Snow Bowl, the Ralph Myhre Golf Course and the Rikert Outdoor Center.
- Access to our Partner Inclusion Specialist that provides comprehensive support services to the spouses and partners of Middlebury employees.
- A full listing of our benefit offerings can be found on our or click to see some of the other fun perks of working at Middlebury.
Middlebury College is an equal-opportunity employer where diversity, equity, and inclusion are core values. To this end, the College recruits talented and diverse faculty, staff, and students from across the United States and around the world. Middlebury College encourages applications from women, people of color, people with disabilities, and members of other protected classes and historically underrepresented communities. The College also invites applications from individuals who demonstrate an ongoing commitment to advancing diversity, equity, and inclusion in the workplace.
INTRODUCTION
Organize and execute processes to ensure accuracy and integrity in the creation and maintenance of academic records in the areas of student enrollment, registration, grade collection, and degree conferral. Produce and distribute academic records reports for internal and external constituencies. Advise on and administer academic policies.
This is a full time, benefits eligible, salaried position with a hiring range of $67,120 - $78,522 per year. This role is based onsite in Middlebury, VT.
CORE RESPONSIBILITIES:
- Evaluate, track, and approve students’ eligibility for degree conferral. Maintain lists of graduates for all degree dates. Coordinate academic records for Commencement ceremonies including ordering and distributing diplomas and preparing lists and rosters for Commencement.
- Advise upon and interpret academic policies as written in student handbooks. Serve as primary point of contact for academic policy information in assigned academic unit(s).
- Coordinate and execute registration procedures, timelines, and communication for assigned academic unit(s).
- Manage timely collection, processing, and publishing of grades for assigned academic unit(s). Produce grade reports for distribution to internal audiences.
- Record, track, and report on student enrollment statuses in Middlebury’s student information system, external databases (i.e. National Student Clearinghouse, VA Enrollment Manager, etc.) and via communication with administrative offices at Middlebury.
- Provide leadership to Office of the Registrar team members either through direct supervisory responsibilities or mentorship in a manner consistent with office procedures and guiding principles.
POSITION PREREQUISITES
- 5+ years’ experience in higher education and with student information systems required; Banner experience strongly preferred.
- Knowledge of higher ed administrative and academic procedures and their related best practices required. Must have knowledge and experience working with FERPA. Experience with tracking completion of degree requirements strongly preferred.
- Superior organizational skills, attention to detail, and ability to prioritize and manage critical, time-sensitive work and decisions required.
- Ability to work independently and exercise judgment on complex matters, handling confidential information with discretion and tact.
- Excellent written communication skills. Ability to communicate policy information directly and succinctly to all constituencies.
- Strong skills in advanced use of Microsoft Office Suite (especially Excel) required.
- Bachelor’s degree required. Post-baccalaureate school work or Master’s degree preferred.
- Some early morning, evening, and weekend work required during registration and graduation seasons.
PHYSICAL DEMANDS & WORKING CONDITIONS
Standard office working conditions.
OTHER
An offer for this position is contingent upon successful completion of a criminal background check and references.
BENEFITS
As an employee of Middlebury College in Vermont, you will enjoy being part of a vibrant supportive community.
Middlebury offers its employees excellent compensation and competitive health, dental, life, disability, generous retirement matching, and vision benefits, and a generous time-away program - up to 34 days per year, increasing as the term of service lengthens. Employees are eligible for robust educational assistance programs. The result is a very high quality-of-life in a gorgeous setting. Middlebury Colleges offers its employees excellent compensation and other perks of employment including:
- MiddCard Privileges: access to athletic facilities, discounts at the college store, library privileges, and cultural and sporting events. Spouses or domestic partners are eligible to receive a card with the same privileges.
- Discounts on season passes at Middlebury College's Snow Bowl, the Ralph Myhre Golf Course and the Rikert Outdoor Center.
- Access to our Partner Inclusion Specialist that provides comprehensive support services to the spouses and partners of Middlebury employees.
- A full listing of our benefit offerings can be found on our or click to see some of the other fun perks of working at Middlebury.
Middlebury College is an equal-opportunity employer where diversity, equity, and inclusion are core values. To this end, the College recruits talented and diverse faculty, staff, and students from across the United States and around the world. Middlebury College encourages applications from women, people of color, people with disabilities, and members of other protected classes and historically underrepresented communities. The College also invites applications from individuals who demonstrate an ongoing commitment to advancing diversity, equity, and inclusion in the workplace.
See all Associate Registrar Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Associate Registrar roles.
Get Access To All JobsTips for Finding Associate Registrar Jobs
Verify your degree field matches
Associate Registrar positions typically require a degree in education administration, higher education, or a closely related field. Pull the O*NET occupation profile for this role and cross-check your transcript against the specialty occupation definition USCIS uses to approve H-1B petitions.
Target cap-exempt institutions first
Public universities, nonprofit colleges, and community colleges affiliated with higher education institutions are often H-1B cap-exempt. Applying there lets you start in H-1B status at any point in the year without waiting for the annual lottery cycle.
Search verified sponsoring employers on Migrate Mate
Filter Associate Registrar openings by employers with confirmed LCA filing history for this role. Migrate Mate surfaces that DOL Labor Condition Application data so you're applying to institutions that have already committed to sponsoring the position, not just ones that might.
Request the LCA wage level before accepting
Employers must classify your position at a DOL wage level (I through IV) in the LCA. Level I roles carry lower prevailing wages and can signal a junior framing that affects long-term promotion. Use the OFLC Wage Search to verify the certified wage matches your experience tier.
Get your credentials evaluated early
If you completed your degree outside the U.S., have a credential evaluation completed by a NACES-approved organization before applying. Many higher education HR departments flag international transcripts during hiring, and delays in evaluation can slow the LCA filing timeline.
Align your offer letter with PERM requirements
If your employer plans to sponsor a green card through PERM labor certification after your H-1B is approved, the job duties in your offer letter must match the posted position exactly. Ask HR to confirm the job description is consistent with what DOL will see in the PERM application.
Frequently Asked Questions
Does an Associate Registrar role qualify as a specialty occupation for H-1B sponsorship?
Yes, in most cases. USCIS considers Associate Registrar a specialty occupation when the employer requires at least a bachelor's degree in a directly related field such as higher education administration, student affairs, or educational management. If the job description allows any bachelor's degree regardless of field, the specialty occupation argument weakens, so the specific degree requirement in the job posting matters.
Which visa types can sponsor an Associate Registrar working at a U.S. university?
H-1B is the most common path, and many universities qualify as cap-exempt institutions, which removes the lottery requirement entirely. J-1 visa exchange visitor status is also used by some institutions for administrative academic roles, though it comes with a potential two-year home residency requirement. TN visa status does not cover this role, as Associate Registrar does not appear on the USMCA profession list.
How do I find universities actively sponsoring Associate Registrar positions?
Migrate Mate lists employers with verified LCA filing history for administrative higher education roles, so you can identify institutions that have sponsored this type of position before rather than guessing based on institution size or reputation.
Does a three-year bachelor's degree from outside the U.S. satisfy the specialty occupation requirement?
It can, but you'll need a credential evaluation from a NACES-approved evaluator confirming the degree is equivalent to a U.S. four-year bachelor's. USCIS accepts equivalency evaluations for specialty occupation purposes, but the evaluator's reasoning must clearly connect your degree field to the duties of the Associate Registrar role. A generic equivalency letter isn't enough if the field alignment is unclear.
Can an Associate Registrar on H-1B pursue a green card through their employer?
Yes. Most Associate Registrar green card sponsorships go through the EB-2 or EB-3 employment-based categories, depending on whether the role requires an advanced degree. The employer files a PERM labor certification with DOL first, which involves advertising the position to demonstrate no qualified U.S. workers are available. Priority date backlogs vary significantly by country of birth and can affect overall timelines.
What is the prevailing wage requirement for sponsored Associate Registrar jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.