Executive Administrator Jobs in USA with Visa Sponsorship
Executive Administrator roles can qualify for H-1B visa sponsorship when the position requires a bachelor's degree in a directly related field such as business administration or management. Employers file a Labor Condition Application before sponsoring, and candidates with relevant degrees and C-suite support experience have the strongest cases.
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Get Access To All JobsINTRODUCTION
Ready to join EVS? We're not just engineers and surveyors; we're the dream team of innovation! With forty-five years of electrifying excellence, we're the pioneers shaping the future of renewable energy. Our dynamic team excels in Civil and Electrical, with expertise in Solar PV & BESS, Power Studies, Transmission, and Substation, as well as Geotechnical, Structural Engineering, and Land Surveying. Rooted in Respect, Integrity, and Humility, we're on a mission to make every project a game-changer. With mentorship, hands-on action, and the wisdom of industry leaders, we're here to build lasting connections and deliver top-tier services. Join the party, let's light up the future!
EXECUTIVE ADMINISTRATOR
Location: Minnetonka, MN | Hybrid
Schedule: Full Time
Salary: $62,000–$80,000 (based on experience)
EVS is looking for an experienced and highly organized Executive Administrative Manager to provide trusted support to senior leadership while overseeing our administrative team and coordinating key office and facilities initiatives. This role works closely with the President, Chairman of the Board, Executive Vice President, and other leaders to keep priorities organized, anticipate needs, and ensure day-to-day operations run smoothly. The ideal candidate brings strong executive presence, sound judgment, exceptional discretion, and the ability to balance competing priorities while leading a service-oriented administrative team.
What You’ll Do
- Provide high-level administrative support to the President, Chairman of the Board, Executive Vice President, and other senior leaders, with a primary focus on supporting the EVP.
- Manage complex executive calendars, scheduling priorities, travel arrangements, meeting logistics, and changing commitments.
- Coordinate leadership and executive meetings, including agendas, presentations, meeting materials, follow-up, and confidential documentation.
- Prepare and manage professional correspondence, reports, presentations, and other sensitive business documents.
- Coordinate client visits, executive outings, hospitality experiences, and external engagements in partnership with Marketing and other departments.
- Anticipate leadership needs, track priorities, and proactively follow through to help keep commitments and initiatives moving forward.
- Supervise and support the Administrative Assistant and Administrative Specialist by setting priorities, coordinating workloads, providing coaching, and encouraging professional development.
- Establish and improve administrative procedures, workflows, and service expectations to create consistency and efficiency across the team.
- Coordinate facilities planning, property management relationships, vendors, maintenance needs, and workplace improvement initiatives.
- Partner with Finance and leadership on administrative and facilities budgets, vendor proposals, purchasing, and significant expenditures.
- Support office construction, renovations, expansions, relocations, and other special projects, ensuring organized communication and timely execution.
- Serve as an escalation point for complex administrative and facilities needs while ensuring routine requests are appropriately delegated.
What You’ll Bring
- Experience providing high-level administrative support to executives or senior leadership, preferably in a professional business environment.
- Previous experience supervising, leading, or mentoring administrative staff.
- Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
- Strong experience managing complex calendars, executive travel, meeting coordination, and confidential communications.
- Experience preparing executive presentations, reports, correspondence, and meeting materials.
- Familiarity with travel and expense platforms such as Navan, administrative systems, budgeting, purchasing, and vendor coordination.
- Working knowledge of facilities operations, property management, service agreements, and office project coordination.
- Strong organizational skills with the ability to manage competing priorities, anticipate needs, and adapt as business demands change.
- Excellent communication and relationship-building skills, with professionalism and confidence to work with leaders, employees, clients, and external partners.
- Sound judgment, discretion, and the ability to handle sensitive information with a high level of confidentiality.
- A proactive, solutions-oriented approach with a strong sense of ownership, accountability, and follow-through.
WHY EVS
- At EVS, we’re committed to creating a workplace where you’re supported, challenged, and rewarded because we believe people do their best work when they feel valued.
- Join a growing, profitable, multidisciplinary engineering firm with more than 45 years of experience.
- Work closely with company leadership and have a meaningful impact on employee and client experience.
- Be part of a collaborative team that values Respect, Integrity, and Humility.
- Take ownership of administrative operations, improve processes, and help shape how our workplace functions.
- Enjoy opportunities for professional growth, competitive benefits, flexible work options, and a supportive team environment.
Benefits For Full Time Employees
- Health Insurance (Medical through United Healthcare/UMR)
- Dental and Vision Insurance
- STD (Short-Term Disability) and LTD (Long-Term Disability) Insurance
- Life Insurance
- EAP (Employee Assistance Program)
- Paid Time Off
- 401k Match
- Choice Benefit
- Flexible Work Time
- Performance-Based Bonus
- Point-Based Recognition
- Parental Benefits
- Referral Bonus
- Certification Bonus
- Hybrid / Remote Culture
These benefits not only enhance the overall compensation package but also contribute to creating an inviting and supportive work environment. They play a crucial role in attracting and retaining top talent, promoting employee satisfaction, and nurturing a positive company culture that values its employees' well-being and contributions.
EEO STATEMENT
EVS is an Equal Opportunity Employer, and all applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, marital status, gender identity, national origin, disability, or status as a protected veteran.
INTRODUCTION
Ready to join EVS? We're not just engineers and surveyors; we're the dream team of innovation! With forty-five years of electrifying excellence, we're the pioneers shaping the future of renewable energy. Our dynamic team excels in Civil and Electrical, with expertise in Solar PV & BESS, Power Studies, Transmission, and Substation, as well as Geotechnical, Structural Engineering, and Land Surveying. Rooted in Respect, Integrity, and Humility, we're on a mission to make every project a game-changer. With mentorship, hands-on action, and the wisdom of industry leaders, we're here to build lasting connections and deliver top-tier services. Join the party, let's light up the future!
EXECUTIVE ADMINISTRATOR
Location: Minnetonka, MN | Hybrid
Schedule: Full Time
Salary: $62,000–$80,000 (based on experience)
EVS is looking for an experienced and highly organized Executive Administrative Manager to provide trusted support to senior leadership while overseeing our administrative team and coordinating key office and facilities initiatives. This role works closely with the President, Chairman of the Board, Executive Vice President, and other leaders to keep priorities organized, anticipate needs, and ensure day-to-day operations run smoothly. The ideal candidate brings strong executive presence, sound judgment, exceptional discretion, and the ability to balance competing priorities while leading a service-oriented administrative team.
What You’ll Do
- Provide high-level administrative support to the President, Chairman of the Board, Executive Vice President, and other senior leaders, with a primary focus on supporting the EVP.
- Manage complex executive calendars, scheduling priorities, travel arrangements, meeting logistics, and changing commitments.
- Coordinate leadership and executive meetings, including agendas, presentations, meeting materials, follow-up, and confidential documentation.
- Prepare and manage professional correspondence, reports, presentations, and other sensitive business documents.
- Coordinate client visits, executive outings, hospitality experiences, and external engagements in partnership with Marketing and other departments.
- Anticipate leadership needs, track priorities, and proactively follow through to help keep commitments and initiatives moving forward.
- Supervise and support the Administrative Assistant and Administrative Specialist by setting priorities, coordinating workloads, providing coaching, and encouraging professional development.
- Establish and improve administrative procedures, workflows, and service expectations to create consistency and efficiency across the team.
- Coordinate facilities planning, property management relationships, vendors, maintenance needs, and workplace improvement initiatives.
- Partner with Finance and leadership on administrative and facilities budgets, vendor proposals, purchasing, and significant expenditures.
- Support office construction, renovations, expansions, relocations, and other special projects, ensuring organized communication and timely execution.
- Serve as an escalation point for complex administrative and facilities needs while ensuring routine requests are appropriately delegated.
What You’ll Bring
- Experience providing high-level administrative support to executives or senior leadership, preferably in a professional business environment.
- Previous experience supervising, leading, or mentoring administrative staff.
- Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
- Strong experience managing complex calendars, executive travel, meeting coordination, and confidential communications.
- Experience preparing executive presentations, reports, correspondence, and meeting materials.
- Familiarity with travel and expense platforms such as Navan, administrative systems, budgeting, purchasing, and vendor coordination.
- Working knowledge of facilities operations, property management, service agreements, and office project coordination.
- Strong organizational skills with the ability to manage competing priorities, anticipate needs, and adapt as business demands change.
- Excellent communication and relationship-building skills, with professionalism and confidence to work with leaders, employees, clients, and external partners.
- Sound judgment, discretion, and the ability to handle sensitive information with a high level of confidentiality.
- A proactive, solutions-oriented approach with a strong sense of ownership, accountability, and follow-through.
WHY EVS
- At EVS, we’re committed to creating a workplace where you’re supported, challenged, and rewarded because we believe people do their best work when they feel valued.
- Join a growing, profitable, multidisciplinary engineering firm with more than 45 years of experience.
- Work closely with company leadership and have a meaningful impact on employee and client experience.
- Be part of a collaborative team that values Respect, Integrity, and Humility.
- Take ownership of administrative operations, improve processes, and help shape how our workplace functions.
- Enjoy opportunities for professional growth, competitive benefits, flexible work options, and a supportive team environment.
Benefits For Full Time Employees
- Health Insurance (Medical through United Healthcare/UMR)
- Dental and Vision Insurance
- STD (Short-Term Disability) and LTD (Long-Term Disability) Insurance
- Life Insurance
- EAP (Employee Assistance Program)
- Paid Time Off
- 401k Match
- Choice Benefit
- Flexible Work Time
- Performance-Based Bonus
- Point-Based Recognition
- Parental Benefits
- Referral Bonus
- Certification Bonus
- Hybrid / Remote Culture
These benefits not only enhance the overall compensation package but also contribute to creating an inviting and supportive work environment. They play a crucial role in attracting and retaining top talent, promoting employee satisfaction, and nurturing a positive company culture that values its employees' well-being and contributions.
EEO STATEMENT
EVS is an Equal Opportunity Employer, and all applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, marital status, gender identity, national origin, disability, or status as a protected veteran.
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Get Access To All JobsTips for Finding Visa Sponsorship as an Executive Administrator
Document your degree's direct relevance
Gather transcripts and a credential evaluation showing your degree aligns specifically with executive administration duties. H-1B specialty occupation requires a direct relationship between your field of study and the role, not just any bachelor's degree.
Use O*NET to frame your role
Pull the O*NET occupation profile for Executive Administrators and cross-reference its listed tasks against your actual job description. This alignment strengthens the specialty occupation argument your employer makes in the H-1B petition to USCIS.
Target organizations with dedicated HR infrastructure
Large corporations, universities, hospitals, and government contractors sponsor Executive Administrators far more consistently than small firms. These employers have in-house immigration counsel and established LCA filing processes already in place.
Search verified sponsoring employers on Migrate Mate
Filter Executive Administrator roles by employers with confirmed LCA filing history. Migrate Mate surfaces DOL-verified sponsorship records so you apply only to organizations that have actively sponsored this role before, cutting wasted applications.
Negotiate visa filing into your offer early
Raise sponsorship before you receive a written offer, not after. Employers who hesitate late in the process often cite cost or timing. Framing it as a standard hiring step during initial conversations avoids a last-minute breakdown over the LCA or I-129 filing timeline.
Verify prevailing wage tier before accepting any offer
Run your location and job title through the OFLC Wage Search to confirm your offered salary meets the DOL prevailing wage requirement. An offer below the wage level will cause the LCA to fail, stalling your entire sponsorship before USCIS ever reviews the petition.
Frequently Asked Questions
Does an Executive Administrator role qualify as a specialty occupation for H-1B purposes?
It can, but it's not automatic. USCIS requires that the position normally demands a bachelor's degree in a specific, related field such as business administration, organizational management, or a similar discipline. Generic administrative roles that accept any degree often fail this test. Roles supporting C-suite executives with complex project oversight, budget authority, and strategic coordination are stronger candidates, especially when the employer documents that the degree requirement is standard across the industry.
Which visa types realistically cover Executive Administrator positions?
H-1B is the most common path for employer-sponsored Executive Administrators. Australian nationals can explore the E-3 visa, which shares the same specialty occupation standard but has a separate cap and no lottery. Chilean and Singaporean nationals may qualify under H-1B1 visa. TN visa is not an option since Executive Administrator is not on the USMCA profession list. F-1 students may work in a related role under OPT or STEM OPT if their degree qualifies.
How do I find employers who actively sponsor Executive Administrator roles?
Migrate Mate lists employers with verified LCA filing history for administrative and executive support roles, so you can focus your search on organizations that have already committed to sponsoring this type of position rather than approaching employers without that track record.
What degree background gives the strongest H-1B case for this role?
A bachelor's degree in business administration, public administration, management, or organizational leadership provides the clearest line to executive administrative duties. Degrees in fields like communications or liberal arts can work if the coursework directly maps to administrative functions, but expect heavier employer documentation requirements. USCIS scrutinizes cases where the degree-to-role connection isn't immediately obvious, so your offer letter and employer support letter both need to explain that connection explicitly.
Can an employer sponsor an Executive Administrator for a green card?
Yes. EB-2 requires an advanced degree or exceptional ability, which some senior Executive Administrators hold. EB-3 skilled worker applies when the role requires at least two years of experience and a bachelor's degree, making it accessible for most qualifying candidates. Both categories require PERM labor certification, where the employer advertises the position and demonstrates no qualified U.S. workers are available. Priority date backlogs apply, and wait times vary significantly by country of birth.
What is the prevailing wage requirement for sponsored Executive Administrator jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.