Executive Assistant Office Manager Jobs in USA with Visa Sponsorship
Executive Assistant and Office Manager roles qualify for H-1B visa sponsorship when the position requires a bachelor's degree in business administration, communications, or a related field. Employers in corporate, legal, and healthcare sectors actively file LCAs for these roles, making sponsorship more common than candidates expect.
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MARS Energy Group | Sacramento, CA
Salary: $75,000–$85,000 annually
Location: Sacramento, CA
Schedule: Monday–Friday | On-site
About the Role
MARS Energy Group is seeking an experienced, highly organized, and proactive Executive Assistant / Office Manager to provide high-level administrative support to executive leadership while managing the day-to-day operations of our Sacramento office.
This dual-function position is ideal for someone who thrives in a fast-paced environment, enjoys creating structure, and takes pride in ensuring executives and office operations run efficiently.
The Executive Assistant / Office Manager will serve as a trusted resource to senior leadership, managing executive schedules, coordinating meetings and travel, overseeing office operations, and assisting with special projects. The ideal candidate will anticipate needs, manage competing priorities, exercise sound judgment, and take initiative with minimal oversight.
Key Responsibilities
Executive & Administrative Support:
- Provide direct administrative support to executive leadership, including calendar management, scheduling, meeting coordination, and travel arrangements.
- Manage executive calendars, prioritize appointments, and coordinate schedules across multiple departments and business units.
- Prepare and organize correspondence, presentations, reports, meeting agendas, and other executive materials.
- Coordinate expense reports, travel itineraries, and administrative documentation.
- Track action items, deadlines, and follow-up commitments to ensure priorities remain on schedule.
- Facilitate communication and coordination between executives, internal departments, and external business partners.
- Handle confidential and sensitive information with professionalism and discretion.
- Provide additional administrative support to senior leadership as business needs evolve.
Office Management & Operations:
- Oversee the daily administrative operations of the Sacramento office to ensure an organized, professional, and efficient workplace.
- Manage office supplies, inventory, purchasing, and vendor relationships.
- Coordinate office maintenance, facilities requests, equipment needs, mail, deliveries, and general administrative services.
- Serve as the primary point of contact for office-related questions, requests, and operational needs.
- Welcome visitors, coordinate guest arrangements, and maintain a professional office environment.
- Coordinate with IT and other departments regarding office equipment, technology needs, and workspace readiness.
- Maintain organized office records, administrative documentation, and established procedures.
- Identify opportunities to improve office processes, organization, and operational efficiency.
Meetings, Events & Special Projects:
- Coordinate executive meetings, leadership gatherings, company events, and office activities.
- Manage meeting logistics, including scheduling, conference room arrangements, materials, and refreshments.
- Assist with planning and coordinating company functions and executive visits.
- Support special projects and administrative initiatives involving multiple departments or business units.
- Coordinate information, schedules, and communications to support timely completion of executive priorities.
- Assist senior leadership with additional projects and administrative responsibilities as assigned.
Qualifications
- 5+ years of experience in executive assistance, senior administrative support, office management, or a related role.
- Previous experience directly supporting C-suite executives or senior leadership strongly preferred.
- Experience managing corporate office operations, vendors, and administrative processes.
- Excellent organizational, multitasking, and time-management skills.
- Strong written and verbal communication skills, including the ability to prepare professional correspondence and presentations.
- Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
- Ability to quickly learn and adapt to new technology platforms and business systems.
- Strong attention to detail, problem-solving abilities, and consistent follow-through.
- Ability to exercise discretion and sound judgment when handling confidential or sensitive information.
- Strong interpersonal skills and the ability to communicate professionally with executives, employees, vendors, and external partners.
- Ability to work independently, anticipate needs, and adapt to changing priorities.
- Experience in construction, energy, professional services, or a multi-entity corporate environment is preferred.
What Makes Someone Successful in This Role?
The ideal candidate is highly organized, dependable, and comfortable taking ownership of both executive support and office operations.
You understand how to support senior executives without requiring constant direction. You anticipate needs, recognize what requires attention, and manage details before they become problems.
You are equally comfortable coordinating an executive meeting, preparing a presentation, managing an office vendor, arranging travel, or ensuring the office is prepared for an important visitor.
You communicate professionally, exercise sound judgment, and understand the importance of confidentiality and discretion.
Most importantly, you are proactive, resourceful, adaptable, and committed to helping executive leadership and the broader organization operate effectively.
Work Environment
This position operates in a professional office environment and is on-site Monday through Friday at the company's Sacramento office. Occasional travel to other company locations may be required to support executive leadership, company meetings, events, and business operations.
Equal Employment Opportunity
MARS Energy Group is an equal opportunity employer and is committed to providing a workplace where employees are treated with dignity and respect. All employment decisions are made in accordance with applicable federal, state, and local laws.
This job description is intended to describe the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all responsibilities, duties, or qualifications. Responsibilities may change based on business needs.
Executive Assistant / Office Manager
MARS Energy Group | Sacramento, CA
Salary: $75,000–$85,000 annually
Location: Sacramento, CA
Schedule: Monday–Friday | On-site
About the Role
MARS Energy Group is seeking an experienced, highly organized, and proactive Executive Assistant / Office Manager to provide high-level administrative support to executive leadership while managing the day-to-day operations of our Sacramento office.
This dual-function position is ideal for someone who thrives in a fast-paced environment, enjoys creating structure, and takes pride in ensuring executives and office operations run efficiently.
The Executive Assistant / Office Manager will serve as a trusted resource to senior leadership, managing executive schedules, coordinating meetings and travel, overseeing office operations, and assisting with special projects. The ideal candidate will anticipate needs, manage competing priorities, exercise sound judgment, and take initiative with minimal oversight.
Key Responsibilities
Executive & Administrative Support:
- Provide direct administrative support to executive leadership, including calendar management, scheduling, meeting coordination, and travel arrangements.
- Manage executive calendars, prioritize appointments, and coordinate schedules across multiple departments and business units.
- Prepare and organize correspondence, presentations, reports, meeting agendas, and other executive materials.
- Coordinate expense reports, travel itineraries, and administrative documentation.
- Track action items, deadlines, and follow-up commitments to ensure priorities remain on schedule.
- Facilitate communication and coordination between executives, internal departments, and external business partners.
- Handle confidential and sensitive information with professionalism and discretion.
- Provide additional administrative support to senior leadership as business needs evolve.
Office Management & Operations:
- Oversee the daily administrative operations of the Sacramento office to ensure an organized, professional, and efficient workplace.
- Manage office supplies, inventory, purchasing, and vendor relationships.
- Coordinate office maintenance, facilities requests, equipment needs, mail, deliveries, and general administrative services.
- Serve as the primary point of contact for office-related questions, requests, and operational needs.
- Welcome visitors, coordinate guest arrangements, and maintain a professional office environment.
- Coordinate with IT and other departments regarding office equipment, technology needs, and workspace readiness.
- Maintain organized office records, administrative documentation, and established procedures.
- Identify opportunities to improve office processes, organization, and operational efficiency.
Meetings, Events & Special Projects:
- Coordinate executive meetings, leadership gatherings, company events, and office activities.
- Manage meeting logistics, including scheduling, conference room arrangements, materials, and refreshments.
- Assist with planning and coordinating company functions and executive visits.
- Support special projects and administrative initiatives involving multiple departments or business units.
- Coordinate information, schedules, and communications to support timely completion of executive priorities.
- Assist senior leadership with additional projects and administrative responsibilities as assigned.
Qualifications
- 5+ years of experience in executive assistance, senior administrative support, office management, or a related role.
- Previous experience directly supporting C-suite executives or senior leadership strongly preferred.
- Experience managing corporate office operations, vendors, and administrative processes.
- Excellent organizational, multitasking, and time-management skills.
- Strong written and verbal communication skills, including the ability to prepare professional correspondence and presentations.
- Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
- Ability to quickly learn and adapt to new technology platforms and business systems.
- Strong attention to detail, problem-solving abilities, and consistent follow-through.
- Ability to exercise discretion and sound judgment when handling confidential or sensitive information.
- Strong interpersonal skills and the ability to communicate professionally with executives, employees, vendors, and external partners.
- Ability to work independently, anticipate needs, and adapt to changing priorities.
- Experience in construction, energy, professional services, or a multi-entity corporate environment is preferred.
What Makes Someone Successful in This Role?
The ideal candidate is highly organized, dependable, and comfortable taking ownership of both executive support and office operations.
You understand how to support senior executives without requiring constant direction. You anticipate needs, recognize what requires attention, and manage details before they become problems.
You are equally comfortable coordinating an executive meeting, preparing a presentation, managing an office vendor, arranging travel, or ensuring the office is prepared for an important visitor.
You communicate professionally, exercise sound judgment, and understand the importance of confidentiality and discretion.
Most importantly, you are proactive, resourceful, adaptable, and committed to helping executive leadership and the broader organization operate effectively.
Work Environment
This position operates in a professional office environment and is on-site Monday through Friday at the company's Sacramento office. Occasional travel to other company locations may be required to support executive leadership, company meetings, events, and business operations.
Equal Employment Opportunity
MARS Energy Group is an equal opportunity employer and is committed to providing a workplace where employees are treated with dignity and respect. All employment decisions are made in accordance with applicable federal, state, and local laws.
This job description is intended to describe the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all responsibilities, duties, or qualifications. Responsibilities may change based on business needs.
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Get Access To All JobsTips for Finding Visa Sponsorship as an Executive Assistant Office Manager
Frame your degree as directly related
H-1B eligibility hinges on a specialty occupation requiring a specific degree. For EA and Office Manager roles, a degree in business administration, organizational management, or communications strengthens the connection. A general liberal arts degree without relevant coursework makes RFEs more likely.
Target mid-size corporate and legal employers
Law firms, financial services companies, and corporate headquarters file LCAs for EA and Office Manager roles more consistently than small businesses, which rarely have in-house immigration infrastructure or budget to cover filing costs.
Search verified sponsor history on Migrate Mate
Filter by role and location on Migrate Mate to find employers with confirmed LCA filing history for Executive Assistant and Office Manager positions, so you're applying to companies already familiar with the sponsorship process rather than educating them from scratch.
Pull prevailing wage data before negotiating
Use the OFLC Wage Search to look up the prevailing wage for your target metro area before any offer conversation. Your employer must pay at least the Level I or Level II wage certified on the LCA, so knowing the floor protects you from underpayment and prevents LCA rejection.
Clarify job duties to satisfy specialty occupation requirements
USCIS scrutinizes EA and Office Manager petitions because the roles can look administrative rather than professional. Work with your employer to document that your duties involve complex decision-making, project coordination, or departmental oversight that genuinely requires degree-level knowledge.
Confirm your employer is E-Verify enrolled before STEM OPT
If you're extending OPT under STEM authorization, your employer must be enrolled in E-Verify before your training plan is signed. Many small offices aren't enrolled, and discovering this after an offer wastes weeks of your remaining authorization window.
Frequently Asked Questions
Do Executive Assistant and Office Manager roles qualify as specialty occupations for H-1B?
They can, but USCIS applies extra scrutiny because these titles sometimes cover purely clerical duties. The petition succeeds when job duties involve complex coordination, budget management, or cross-functional project oversight, and when the employer can document that a bachelor's degree in a specific field is a standard requirement for the role.
Which visa types realistically cover Executive Assistant and Office Manager sponsorship?
H-1B is the most common path for employer-sponsored EA and Office Manager roles in the specialty occupation category. TN visa is an option for Canadian and Mexican nationals if the specific position maps to a qualifying USMCA profession. F-1 OPT and STEM OPT allow temporary work without employer sponsorship of a petition during the authorization period.
Does my degree field matter for an H-1B as an Executive Assistant?
Yes, degree field matters significantly. USCIS requires a direct relationship between your degree and the job duties. Business administration, organizational management, communications, and public administration degrees are the strongest fits. A degree in an unrelated field, even at bachelor's level, risks an RFE or denial unless the employer provides detailed justification.
How do I find employers who have sponsored Executive Assistant roles before?
Migrate Mate shows verified LCA filing history for Executive Assistant and Office Manager positions, so you can browse companies that have already navigated the sponsorship process for these roles. Targeting employers with prior filings dramatically reduces the risk of an employer backing out after an offer.
Can an Office Manager role qualify for a green card through PERM?
Yes, employers can sponsor Office Managers for EB-2 or EB-3 green cards through PERM labor certification if the role requires at least a bachelor's degree and no qualified U.S. worker is available. The PERM process requires the employer to conduct a formal recruitment campaign before DOL certifies the application, which can take a year or more.
What is the prevailing wage requirement for sponsored Executive Assistant Office Manager jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.