Administrative Support Specialist Jobs in USA with Visa Sponsorship
Administrative Support Specialist roles can qualify for H-1B visa sponsorship when the position requires a bachelor's degree in a directly related field. Employers in healthcare, finance, and legal sectors regularly file LCAs for these roles. Knowing which industries sponsor and which visa pathways fit your credentials is the first step.
Find Administrative Support Specialist JobsOverview
Showing 5 of 176+ Administrative Support Specialist jobs
See all 176+ Administrative Support Specialist Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Administrative Support Specialist roles.
Get Access To All JobsPay: $70,000.00 - $80,000.00 per year
Position Title: Administrative Support Specialist
Constellation seeks an Administrative Support Specialist to join our Homeland Security Team. This role performs basic administrative functions in a hybrid setting. This role supports day-to-day administrative operations to ensure efficient operations of program support functions. The position is responsible for processing administrative documentation, maintaining accurate records, coordinating correspondence and mailings, and supporting daily program operations in accordance with established procedures and contractual requirements.
Key Responsibilities:
- Perform daily administrative and clerical functions to support program operations and contract requirements.
- Prepare, review, organize, and maintain administrative documents, correspondence, and records.
- Provide data entry, document preparation, scanning, copying, and electronic records management.
- Count and catalog envelopes and prepare for shipment.
- Monitor and document mailing and delivery confirmations.
- Maintain accurate records of outgoing correspondence, returned mail, and delivery status.
- Provide general office support to program management and operational personnel.
- Coordinate with subcontractor the delivery receipt of documents and coordinate and review the deliverable for submission back to the client.
- Monitor and respond to routine inquiries from subcontractor completing field work.
- Assist with logistics and coordination of documents.
- Enter, update, and maintain case-related information in designated databases and case management systems.
- Review submitted information for accuracy, completeness, and consistency.
- Maintain accurate case records and update case status as required.
- Identify missing or incomplete information and refer discrepancies to the program manager.
- Support quality control reviews to ensure data integrity and compliance with established procedures.
The ideal candidate must have the following experience, background, and credentials:
- A minimum of three (3) years of experience in an administrative, clerical, or data entry experience.
- Associates degree or relevant administrative training required, Bachelor's degree preferred.
- Strong organizational skills and attention to detail.
- Ability to manage multiple administrative assignments and meet established deadlines.
- Effective written and verbal communication skills.
- Ability to handle sensitive information professionally and confidentially.
- Proficiency in Microsoft Office Suite (SharePoint, Word, Excel, Outlook, PowerPoint, Power BI).
- Be a U.S. citizen able to pass a background investigation by the client agency. DHS clearance with CBP or DoD Top-Secret preferred.
Job Type: Full-time
Work Location: Hybrid
Benefits:
- 401(k)
- 401(k) contribution
- Dental insurance
- Medical insurance
- Life & Disability insurance
- Flexible spending account
- Flexible schedule
- Professional development
- Work-life balance
Pay: $70,000.00 - $80,000.00 per year
Position Title: Administrative Support Specialist
Constellation seeks an Administrative Support Specialist to join our Homeland Security Team. This role performs basic administrative functions in a hybrid setting. This role supports day-to-day administrative operations to ensure efficient operations of program support functions. The position is responsible for processing administrative documentation, maintaining accurate records, coordinating correspondence and mailings, and supporting daily program operations in accordance with established procedures and contractual requirements.
Key Responsibilities:
- Perform daily administrative and clerical functions to support program operations and contract requirements.
- Prepare, review, organize, and maintain administrative documents, correspondence, and records.
- Provide data entry, document preparation, scanning, copying, and electronic records management.
- Count and catalog envelopes and prepare for shipment.
- Monitor and document mailing and delivery confirmations.
- Maintain accurate records of outgoing correspondence, returned mail, and delivery status.
- Provide general office support to program management and operational personnel.
- Coordinate with subcontractor the delivery receipt of documents and coordinate and review the deliverable for submission back to the client.
- Monitor and respond to routine inquiries from subcontractor completing field work.
- Assist with logistics and coordination of documents.
- Enter, update, and maintain case-related information in designated databases and case management systems.
- Review submitted information for accuracy, completeness, and consistency.
- Maintain accurate case records and update case status as required.
- Identify missing or incomplete information and refer discrepancies to the program manager.
- Support quality control reviews to ensure data integrity and compliance with established procedures.
The ideal candidate must have the following experience, background, and credentials:
- A minimum of three (3) years of experience in an administrative, clerical, or data entry experience.
- Associates degree or relevant administrative training required, Bachelor's degree preferred.
- Strong organizational skills and attention to detail.
- Ability to manage multiple administrative assignments and meet established deadlines.
- Effective written and verbal communication skills.
- Ability to handle sensitive information professionally and confidentially.
- Proficiency in Microsoft Office Suite (SharePoint, Word, Excel, Outlook, PowerPoint, Power BI).
- Be a U.S. citizen able to pass a background investigation by the client agency. DHS clearance with CBP or DoD Top-Secret preferred.
Job Type: Full-time
Work Location: Hybrid
Benefits:
- 401(k)
- 401(k) contribution
- Dental insurance
- Medical insurance
- Life & Disability insurance
- Flexible spending account
- Flexible schedule
- Professional development
- Work-life balance
See all 176+ Administrative Support Specialist Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Administrative Support Specialist roles.
Get Access To All JobsTips for Finding Visa Sponsorship as an Administrative Support Specialist
Match your degree to the role description
Administrative Support Specialist positions qualify for H-1B sponsorship only when the employer documents a specific degree requirement. A general business or communications degree often isn't enough. Your degree field must align directly with the specialized duties listed in the job posting.
Target industries with LCA filing history
Healthcare systems, financial services firms, and law offices sponsor administrative specialists at higher rates than general office employers. Search OFLC public disclosure data to identify which industry sectors have certified LCAs for this occupation before you apply.
Find verified sponsors through Migrate Mate
Narrow your job search to employers with confirmed LCA sponsorship history for administrative roles. Migrate Mate lists employers by verified DOL filing activity, so you're not guessing which companies will actually sponsor before you invest time in applications.
Request a specialty occupation memo early
USCIS scrutinizes whether administrative roles meet the specialty occupation threshold. Ask your employer to draft a detailed specialty occupation justification letter before filing the I-129, documenting why a bachelor's degree in a specific field is a minimum requirement for the position.
Verify prevailing wage tier before accepting an offer
Your offered salary must meet the DOL prevailing wage for your job title, location, and experience level. Run the OFLC Wage Search using the specific occupational category your employer plans to file under to confirm the wage tier matches your offer letter.
Use CPT and OPT strategically before the H-1B lottery
If you're on F-1 status, CPT and OPT let you gain paid administrative experience while your employer builds a sponsorship case. Document specialized systems knowledge, like ERP platforms or records management software, to strengthen the specialty occupation argument at H-1B filing.
Frequently Asked Questions
Does an Administrative Support Specialist role qualify for H-1B sponsorship?
It depends on how the employer defines the role. H-1B requires a specialty occupation, meaning the position must normally require a bachelor's degree in a specific, related field. Generic administrative roles often don't qualify. Roles tied to specialized systems, compliance, legal operations, or financial administration are more likely to pass USCIS scrutiny because the degree requirement is easier to document.
Which visa types are available for Administrative Support Specialists?
H-1B is the most common path if the role qualifies as a specialty occupation. TN visa is available to Canadian and Mexican nationals if the administrative role fits a qualifying USMCA profession, though most general administrative titles don't appear on the USMCA list. F-1 OPT and STEM OPT can bridge the gap while an employer builds toward a sponsored petition. Green card sponsorship via EB-3 is possible for skilled administrative roles with two or more years of experience.
What degree do I need to get sponsored for an Administrative Support Specialist job?
USCIS looks for a bachelor's degree in a field directly related to the specialized duties of the role. Business administration, information management, healthcare administration, or legal studies are commonly accepted when the job duties match. A general degree in an unrelated field weakens the specialty occupation argument. Some employers supplement the degree with professional certifications in specific platforms or compliance areas to reinforce the case.
How do I find employers who sponsor Administrative Support Specialists?
Migrate Mate is the most direct way to find employers with verified sponsorship history for administrative roles. Employers in healthcare networks, financial institutions, and legal operations tend to file LCAs for administrative specialists more consistently than small-office employers. Focusing your search on those sectors before applying saves time and avoids dead ends with employers who have never sponsored this occupation.
Will USCIS challenge an H-1B petition for an administrative role?
USCIS frequently issues Requests for Evidence for administrative job titles because these positions don't have a uniform degree requirement across employers. The challenge is proving the specific role, not just the job category, requires a degree in a particular field. Employers who provide detailed position descriptions, internal org charts showing how the role differs from clerical staff, and industry comparisons tend to have stronger approval outcomes.
What is the prevailing wage requirement for sponsored Administrative Support Specialist jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.