Administrative Support Specialist Visa Sponsorship Jobs in Maine
Administrative support specialist visa sponsorship jobs in Maine are concentrated with healthcare systems like MaineHealth and Northern Light Health, state government agencies in Augusta, and higher education institutions including the University of Maine system. Portland and Bangor anchor most opportunities, with roles spanning medical administration, academic coordination, and public sector support across the state.
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Get Access To All JobsWho We Are
Johns Manville is a leading manufacturer and marketer of premium-quality insulation and commercial roofing, along with glass fibers and nonwovens for commercial, industrial and residential applications. Our products are used in a wide variety of industries including building products, aerospace, automotive and transportation, filtration, commercial interiors, waterproofing and wind energy.
A proud member of the Berkshire Hathaway family of companies, we serve customers in more than 80 countries around the globe. We are committed to delivering positive and powerful experiences, because we are successful only when our employees and customers thrive. We are passionate, we care about people, we perform at a superior level, and we protect others and our environments.
Compensation
The base hourly rate for this position is $24.25.
The Administrative Support & Customer Service Specialist plays a key role in supporting daily operations by serving as the primary point of contact for customers, providing administrative support, coordinating order entry and shipping activities, and assisting with quality documentation and recordkeeping. This position requires strong organizational skills, attention to detail, and the ability to communicate effectively with customers, vendors, and internal departments.
Key Responsibilities
Customer Service
- Answer incoming phone calls and direct inquiries appropriately.
- Serve as a primary customer contact for order status, freight tracking, and general product inquiries.
- Respond to customer requests professionally and in a timely manner.
- Provide freight quotations and shipping estimates to customers.
- Track shipments and communicate delivery updates as needed.
Order Management
- Enter customer orders accurately into SAP.
- Review orders for completeness and accuracy.
- Coordinate with production, planning, and shipping teams to ensure customer requirements are met.
- Maintain customer records and order documentation.
Shipping & Logistics Support
- Communicate shipment information with customers and provide any needed documentation.
- Track outgoing shipments and assist with resolving delivery issues.
- Maintain shipping records and filing systems.
Administrative Support
- Order and maintain office supplies and consumable inventory.
- Maintain organized records and files, both electronic and physical.
- Assist with data entry, reports, and other administrative functions.
- Support departmental projects and plant operations as assigned.
Quality Support
- Support customer quality inquiries by gathering and organizing information.
- Promote adherence to company quality standards and continuous improvement initiatives.
Qualifications
Required
- High school diploma or equivalent.
- Minimum 2 years of customer service, administrative, or office support experience.
- Strong computer skills, including Microsoft Office applications.
- Excellent verbal and written communication skills.
- Strong organizational skills and attention to detail.
- Ability to manage multiple priorities in a fast-paced environment.
Preferred
- Experience with SAP or other ERP systems.
- Experience in manufacturing, logistics, shipping, or customer service environments.
- Familiarity with quality systems, documentation control, or ISO-based processes.
Key Competencies
- Customer-focused mindset
- Accuracy and attention to detail
- Professional communication
- Problem-solving skills
- Time management and organization
- Teamwork and collaboration
- Commitment to quality and continuous improvement
Benefits
- Competitive compensation
- Health, dental, and vision insurance
- Paid time off and holidays
- 401(k) with company match
Please Keep in Mind
If you do not meet 100% of these requirements, we at JM still want to hear from you. So, if you are interested in the role, we encourage you to apply so we can learn how your skills and talents can contribute to our team.
Benefits
Johns Manville (JM) offers a wide range of benefits to employees. Some are subsidized by the company and others are fully employee-paid. Health benefits include a choice of comprehensive medical plans, a dental plan, vision plan, wellness program and critical illness insurance. JM sponsors a 401(k) plan which includes a sizeable company match. JM offers paid vacation and also provides paid sick and parental leave for eligible employees.
Additionally, Johns Manville provides basic life insurance, short-term and long-term disability coverage, an employee assistance program, and business travel accident coverage. Supplemental life insurance and accidental death and dismemberment insurance are available as well. The company also offers a variety of tax saving accounts; health spending account, traditional flexible spending account, and a dependent care spending account. JM also offers a tuition reimbursement program for undergraduate and certain graduate programs.
Diversity & Inclusion
Johns Manville believes diversity and inclusion in our workplace is critical for the long-term success of our company. We are committed to retaining, developing and attracting a diverse workforce that fosters an inclusive work environment in which all employees are treated with dignity and respect. This is the right thing to do for our employees, our company and our communities.
Incumbent must be physically able to perform essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
We are proud to be an Equal Opportunity/Affirmative Action employer. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
Who We Are
Johns Manville is a leading manufacturer and marketer of premium-quality insulation and commercial roofing, along with glass fibers and nonwovens for commercial, industrial and residential applications. Our products are used in a wide variety of industries including building products, aerospace, automotive and transportation, filtration, commercial interiors, waterproofing and wind energy.
A proud member of the Berkshire Hathaway family of companies, we serve customers in more than 80 countries around the globe. We are committed to delivering positive and powerful experiences, because we are successful only when our employees and customers thrive. We are passionate, we care about people, we perform at a superior level, and we protect others and our environments.
Compensation
The base hourly rate for this position is $24.25.
The Administrative Support & Customer Service Specialist plays a key role in supporting daily operations by serving as the primary point of contact for customers, providing administrative support, coordinating order entry and shipping activities, and assisting with quality documentation and recordkeeping. This position requires strong organizational skills, attention to detail, and the ability to communicate effectively with customers, vendors, and internal departments.
Key Responsibilities
Customer Service
- Answer incoming phone calls and direct inquiries appropriately.
- Serve as a primary customer contact for order status, freight tracking, and general product inquiries.
- Respond to customer requests professionally and in a timely manner.
- Provide freight quotations and shipping estimates to customers.
- Track shipments and communicate delivery updates as needed.
Order Management
- Enter customer orders accurately into SAP.
- Review orders for completeness and accuracy.
- Coordinate with production, planning, and shipping teams to ensure customer requirements are met.
- Maintain customer records and order documentation.
Shipping & Logistics Support
- Communicate shipment information with customers and provide any needed documentation.
- Track outgoing shipments and assist with resolving delivery issues.
- Maintain shipping records and filing systems.
Administrative Support
- Order and maintain office supplies and consumable inventory.
- Maintain organized records and files, both electronic and physical.
- Assist with data entry, reports, and other administrative functions.
- Support departmental projects and plant operations as assigned.
Quality Support
- Support customer quality inquiries by gathering and organizing information.
- Promote adherence to company quality standards and continuous improvement initiatives.
Qualifications
Required
- High school diploma or equivalent.
- Minimum 2 years of customer service, administrative, or office support experience.
- Strong computer skills, including Microsoft Office applications.
- Excellent verbal and written communication skills.
- Strong organizational skills and attention to detail.
- Ability to manage multiple priorities in a fast-paced environment.
Preferred
- Experience with SAP or other ERP systems.
- Experience in manufacturing, logistics, shipping, or customer service environments.
- Familiarity with quality systems, documentation control, or ISO-based processes.
Key Competencies
- Customer-focused mindset
- Accuracy and attention to detail
- Professional communication
- Problem-solving skills
- Time management and organization
- Teamwork and collaboration
- Commitment to quality and continuous improvement
Benefits
- Competitive compensation
- Health, dental, and vision insurance
- Paid time off and holidays
- 401(k) with company match
Please Keep in Mind
If you do not meet 100% of these requirements, we at JM still want to hear from you. So, if you are interested in the role, we encourage you to apply so we can learn how your skills and talents can contribute to our team.
Benefits
Johns Manville (JM) offers a wide range of benefits to employees. Some are subsidized by the company and others are fully employee-paid. Health benefits include a choice of comprehensive medical plans, a dental plan, vision plan, wellness program and critical illness insurance. JM sponsors a 401(k) plan which includes a sizeable company match. JM offers paid vacation and also provides paid sick and parental leave for eligible employees.
Additionally, Johns Manville provides basic life insurance, short-term and long-term disability coverage, an employee assistance program, and business travel accident coverage. Supplemental life insurance and accidental death and dismemberment insurance are available as well. The company also offers a variety of tax saving accounts; health spending account, traditional flexible spending account, and a dependent care spending account. JM also offers a tuition reimbursement program for undergraduate and certain graduate programs.
Diversity & Inclusion
Johns Manville believes diversity and inclusion in our workplace is critical for the long-term success of our company. We are committed to retaining, developing and attracting a diverse workforce that fosters an inclusive work environment in which all employees are treated with dignity and respect. This is the right thing to do for our employees, our company and our communities.
Incumbent must be physically able to perform essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
We are proud to be an Equal Opportunity/Affirmative Action employer. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
Administrative Support Specialist Job Roles in Maine
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Search Administrative Support Specialist Jobs in MaineAdministrative Support Specialist Jobs in Maine: Frequently Asked Questions
Which companies sponsor visas for administrative support specialists in Maine?
Maine's most active sponsors for administrative support roles tend to be large healthcare employers such as MaineHealth and Northern Light Health, the University of Maine system, and state government agencies headquartered in Augusta. These organizations have established HR infrastructure for managing sponsorship filings. Smaller private employers in Maine occasionally sponsor as well, particularly in professional services and nonprofit sectors, though less consistently.
Which visa types realistically fit administrative support specialist roles in Maine?
Administrative support specialist roles are generally not classified as specialty occupations requiring a directly related bachelor's degree, so H-1B visa eligibility depends heavily on how the employer defines the position. F-1 students may work through OPT if the role relates to their field of study. Employer-sponsored green cards via EB-3, which covers skilled workers, are another pathway. J-1 visa trainee or intern categories may apply in limited institutional settings with a designated sponsor organization.
How to find administrative support specialist visa sponsorship jobs in Maine?
Migrate Mate is the most direct way to find administrative support specialist roles in Maine where employers have verified visa sponsorship history. You can search by role and state to surface Maine-specific listings from employers who have previously sponsored international workers. This saves time compared to manually researching individual companies, since Migrate Mate focuses specifically on positions tied to employers with documented sponsorship activity.
Which cities in Maine have the most administrative support specialist sponsorship jobs?
Portland is Maine's largest city and economic hub, offering the broadest range of administrative support opportunities across healthcare, professional services, and nonprofit organizations. Augusta, the state capital, concentrates government and public administration roles. Bangor serves as the regional center for northern Maine, with Northern Light Health and the University of Maine at Orono system driving administrative hiring in that area. Lewiston and Biddeford also have smaller but consistent demand.
Are there state-specific factors that affect visa sponsorship for administrative support specialists in Maine?
Maine's relatively small private sector means that large institutional employers, particularly healthcare networks and the University of Maine system, account for a disproportionate share of sponsorship activity compared to other states. Maine's healthcare sector faces ongoing staffing demand, which can make experienced administrative professionals more attractive candidates for sponsorship consideration. The state's proximity to Canada also means Canadian nationals should explore TN visa eligibility separately, though TN does not cover administrative support specialist roles.
What is the prevailing wage for sponsored administrative support specialist jobs in Maine?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.