Administrative Support Specialist Visa Sponsorship Jobs in Tennessee
Administrative support specialist visa sponsorship jobs in Tennessee span healthcare giants like HCA Healthcare and Vanderbilt University Medical Center in Nashville, logistics firms in Memphis, and state government agencies in Knoxville. Employers across these industries file H-1B visa and EB-3 petitions for qualified international candidates, particularly those with specialized administrative and healthcare coordination backgrounds.
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Get Access To All JobsPosition Summary:
The Administrative Specialist is located in Buttrick Hall in the College of Arts & Science at Vanderbilt University and is responsible for assisting with the general administrative duties of the departments. The primary responsibilities of the position include purchasing and procurement, serving as expense delegate, and assisting with contracts. Reporting directly to the Administrative Manager, the Administrative Specialist interacts with many faculty, students, and staff across campus. This position requires a thorough understanding of University policies and procedures.
About the Building:
Buttrick Hall is comprised of seven departments including African American & Diaspora Studies, American Studies, Asian Studies, Cinema & Media Arts, Theatre, Gender & Sexuality Studies, and Jewish Studies. Buttrick Hall has many full-time faculty members that teach an array of courses, and work extensively on research projects. The Departments host several lecture series with prestigious guests through the academic year, as well as various workshops and seminars.
Key Functions and Expected Performance:
Financial:
-
Process all procurement purchases and payments for the Buttrick Hall departments.
-
Serve as point of contact for supplier/vendor registration
-
Guide faculty and suppliers through Professional Service Agreement process
-
Place orders for departmental supplies
-
Process honoraria and travel reimbursements for guests
-
Serve as contact for catering and other contractual agreements for departments
-
Act as the departmental contact for One Card purchases.
- Assist Administrative Manager with expense tracking and budgeting for events, faculty research funds, co-sponsorships, etc.
- Serve as expense delegate and resource for faculty and students across all departments.
- Maintains an extensive understanding of the university’s expense and procurement policies.
Other:
- Assisting with Maymester courses including contracts, travel arrangements, cash advance, expenses, etc.
- Problem solve.
- Additional duties as assigned.
Supervisory Relationships:
This position has no supervisory responsibility. The position will report administratively & functionally to the Administrative Manager.
Education and Certifications:
- A High School diploma or GED is required.
- An Associate's Degree or Bachelor's Degree from an accredited institution of higher education is preferred.
Experience and Skills:
- Strong organizational & analytical skills is necessary.
- Resourceful and detail-oriented is necessary.
- Excellent interpersonal written & oral communications skills is necessary.
- Ability to plan, develop, and coordinate multiple projects is necessary.
- Ability to work both as a member of a team & independently is necessary.
- Microsoft Office proficiency (including Word and Excel) is necessary.
- Adobe Professional is preferred.
Position Summary:
The Administrative Specialist is located in Buttrick Hall in the College of Arts & Science at Vanderbilt University and is responsible for assisting with the general administrative duties of the departments. The primary responsibilities of the position include purchasing and procurement, serving as expense delegate, and assisting with contracts. Reporting directly to the Administrative Manager, the Administrative Specialist interacts with many faculty, students, and staff across campus. This position requires a thorough understanding of University policies and procedures.
About the Building:
Buttrick Hall is comprised of seven departments including African American & Diaspora Studies, American Studies, Asian Studies, Cinema & Media Arts, Theatre, Gender & Sexuality Studies, and Jewish Studies. Buttrick Hall has many full-time faculty members that teach an array of courses, and work extensively on research projects. The Departments host several lecture series with prestigious guests through the academic year, as well as various workshops and seminars.
Key Functions and Expected Performance:
Financial:
-
Process all procurement purchases and payments for the Buttrick Hall departments.
-
Serve as point of contact for supplier/vendor registration
-
Guide faculty and suppliers through Professional Service Agreement process
-
Place orders for departmental supplies
-
Process honoraria and travel reimbursements for guests
-
Serve as contact for catering and other contractual agreements for departments
-
Act as the departmental contact for One Card purchases.
- Assist Administrative Manager with expense tracking and budgeting for events, faculty research funds, co-sponsorships, etc.
- Serve as expense delegate and resource for faculty and students across all departments.
- Maintains an extensive understanding of the university’s expense and procurement policies.
Other:
- Assisting with Maymester courses including contracts, travel arrangements, cash advance, expenses, etc.
- Problem solve.
- Additional duties as assigned.
Supervisory Relationships:
This position has no supervisory responsibility. The position will report administratively & functionally to the Administrative Manager.
Education and Certifications:
- A High School diploma or GED is required.
- An Associate's Degree or Bachelor's Degree from an accredited institution of higher education is preferred.
Experience and Skills:
- Strong organizational & analytical skills is necessary.
- Resourceful and detail-oriented is necessary.
- Excellent interpersonal written & oral communications skills is necessary.
- Ability to plan, develop, and coordinate multiple projects is necessary.
- Ability to work both as a member of a team & independently is necessary.
- Microsoft Office proficiency (including Word and Excel) is necessary.
- Adobe Professional is preferred.
Administrative Support Specialist Job Roles in Tennessee
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Search Administrative Support Specialist Jobs in TennesseeAdministrative Support Specialist Jobs in Tennessee: Frequently Asked Questions
Which companies in Tennessee sponsor visas for administrative support specialists?
Tennessee's largest visa sponsors for administrative support roles include HCA Healthcare and Vanderbilt University Medical Center in Nashville, FedEx corporate offices in Memphis, and Oak Ridge National Laboratory near Knoxville. State government agencies and university systems also periodically sponsor international candidates through EB-3 green card pathways when long-term workforce needs require it. Sponsorship activity varies by department and hiring cycle.
Which visa types realistically fit administrative support specialist roles in Tennessee?
Administrative support specialist roles typically do not qualify as H-1B specialty occupations unless the position requires a bachelor's degree in a directly related field and the duties are genuinely specialized. EB-3 green card sponsorship is a more common path, covering skilled workers with at least two years of relevant experience. F-1 students may work through OPT for 12 months. J-1 visa trainee status applies in limited exchange visitor contexts.
How to find administrative support specialist visa sponsorship jobs in Tennessee?
Migrate Mate lists Tennessee employers with verified sponsorship history for administrative support specialist roles, letting you browse opportunities in Nashville, Memphis, and Knoxville without sorting through employers who have never filed. Searching by role and state on Migrate Mate surfaces companies that have actively sponsored comparable positions, which is a practical starting point before reaching out to recruiters or HR contacts directly.
Which Tennessee cities have the most administrative support specialist sponsorship jobs?
Nashville concentrates the most sponsorship activity, driven by its large healthcare, finance, and technology employer base, including hospital networks and corporate headquarters. Memphis follows, with logistics, distribution, and manufacturing firms sponsoring administrative roles. Knoxville sees sponsorship activity tied to the University of Tennessee system and federal research contractors at Oak Ridge. Smaller markets like Chattanooga are growing but have fewer active sponsors historically.
Are there state-specific factors that affect visa sponsorship for administrative support specialists in Tennessee?
Tennessee's healthcare industry concentration means many administrative support roles are tied to medical coding, patient coordination, or clinical operations, functions that can strengthen an EB-3 or H-1B case when duties are well-documented. The presence of large federal contractors near Oak Ridge creates additional sponsorship opportunities for support staff with security-clearable backgrounds. Tennessee has no state income tax, which can influence employer compensation structures but does not affect federal sponsorship processes.
What is the prevailing wage for sponsored administrative support specialist jobs in Tennessee?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.