Office Clerk Jobs in USA with Visa Sponsorship
Office clerk positions can qualify for H-1B visa sponsorship if the role requires specialized skills and a bachelor's degree in a relevant field. While basic administrative tasks don't typically meet specialty occupation requirements, positions involving data analysis, compliance coordination, or specialized software systems may qualify for work visa sponsorship. For detailed occupation requirements, see the O*NET profile.
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The Business Office Clerk is responsible for maintaining current, timely, and accurate patient accounts receivable to include billing, filing, recording payments and making other adjustments as necessary.
Responsibilities
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Interviews patients, relatives or others responsible to determine payment arrangements and refers unusual cases to immediate supervisor.
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Communicates with ancillary services to determine that appropriate charges have been made.
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Posts late charges, anesthesia/CRNA charges, payments and adjustments daily to proper patient accounts.
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Correct submission of claims to correct payor and address in time frame set by policies and procedures.
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Performs cashier duties, e.g., receipts of payments and issuance of receipts, collection of monies from other areas and prepares daily bank deposit.
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Maintains applicable files and reports of adjustments to accounts receivable.
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Maintains required registers of Medicare, Medicaid, Private Insurance, Workers Compensation, Central Collection Services and others as necessary.
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Contacts patients, doctors, or others for information necessary to properly complete insurance or other type billings, and rebilling in the prescribed time frame.
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Answers inquiries on patient accounts and advises patient on insurance benefits within HIPPA guidelines.
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Clears with Health Information Administrator, before preparing and submitting, all required medical data with billings.
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May assist with preparation of advance deposit memoranda and recommended account write-offs.
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Prepares required reports as necessary.
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Types memos, correspondence, billing forms, etc., and operates postage meter, fax machine, computer terminals and printers.
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May prepare outgoing mail.
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May assist Admissions as well as other MPAS departments.
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Performs other related duties as assigned.
Qualifications
POSITION PHYSICAL REQUIREMENTS:
Must possess physical abilities to endure prolonged sitting, moderate walking and standing, bending, lifting, carrying, pushing and pulling; exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
EDUCATION, TRAINING, AND EXPERIENCE:
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High School Diploma or GED Equivalent; and
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Preferably one year's experience in billing experience and experience in Microsoft Word & Excel. Health care billing experience preferred.
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Must have knowledge of medical terminology ICD-10 and CPT codes as pertains to billing.
-
Must be familiar with UB04 and HCFA competition.
-
Must be computer literate in Word and Excel.
-
Ability to operate routine office machines, including but not limited to postage meter, typewriter, display terminal and terminal printing, adding machine and fax machine.
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Three (3) to six (6) months on-the-job training as required to attain proficiency of performance of assigned duties and responsibilities.
Overview
The Business Office Clerk is responsible for maintaining current, timely, and accurate patient accounts receivable to include billing, filing, recording payments and making other adjustments as necessary.
Responsibilities
-
Interviews patients, relatives or others responsible to determine payment arrangements and refers unusual cases to immediate supervisor.
-
Communicates with ancillary services to determine that appropriate charges have been made.
-
Posts late charges, anesthesia/CRNA charges, payments and adjustments daily to proper patient accounts.
-
Correct submission of claims to correct payor and address in time frame set by policies and procedures.
-
Performs cashier duties, e.g., receipts of payments and issuance of receipts, collection of monies from other areas and prepares daily bank deposit.
-
Maintains applicable files and reports of adjustments to accounts receivable.
-
Maintains required registers of Medicare, Medicaid, Private Insurance, Workers Compensation, Central Collection Services and others as necessary.
-
Contacts patients, doctors, or others for information necessary to properly complete insurance or other type billings, and rebilling in the prescribed time frame.
-
Answers inquiries on patient accounts and advises patient on insurance benefits within HIPPA guidelines.
-
Clears with Health Information Administrator, before preparing and submitting, all required medical data with billings.
-
May assist with preparation of advance deposit memoranda and recommended account write-offs.
-
Prepares required reports as necessary.
-
Types memos, correspondence, billing forms, etc., and operates postage meter, fax machine, computer terminals and printers.
-
May prepare outgoing mail.
-
May assist Admissions as well as other MPAS departments.
-
Performs other related duties as assigned.
Qualifications
POSITION PHYSICAL REQUIREMENTS:
Must possess physical abilities to endure prolonged sitting, moderate walking and standing, bending, lifting, carrying, pushing and pulling; exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
EDUCATION, TRAINING, AND EXPERIENCE:
-
High School Diploma or GED Equivalent; and
-
Preferably one year's experience in billing experience and experience in Microsoft Word & Excel. Health care billing experience preferred.
-
Must have knowledge of medical terminology ICD-10 and CPT codes as pertains to billing.
-
Must be familiar with UB04 and HCFA competition.
-
Must be computer literate in Word and Excel.
-
Ability to operate routine office machines, including but not limited to postage meter, typewriter, display terminal and terminal printing, adding machine and fax machine.
-
Three (3) to six (6) months on-the-job training as required to attain proficiency of performance of assigned duties and responsibilities.
See all 2,282+ Office Clerk Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Office Clerk roles.
Get Access To All JobsTips for Finding Office Clerk Jobs
Emphasize specialized systems and software skills
Highlight experience with ERP systems, database management, or industry-specific compliance software. Basic Microsoft Office proficiency won't qualify, but specialized technical skills can elevate an office clerk role to H-1B eligibility.
Target roles with analytical or compliance components
Look for positions requiring data analysis, regulatory compliance, or financial reporting. These specialized functions help establish the degree requirement necessary for H-1B classification beyond general administrative duties.
Focus on employers with established sponsorship programs
Large corporations, healthcare systems, and government contractors are more likely to sponsor office clerk positions that involve specialized knowledge. They understand how to structure job descriptions to meet visa requirements.
Demonstrate degree relevance to specific duties
Connect your business administration, finance, or accounting degree directly to specialized job functions. Show how your education enables you to perform complex tasks beyond basic clerical work.
Consider entry-level analyst or coordinator titles
Administrative analyst, compliance coordinator, or data specialist titles better reflect specialized duties and are more likely to qualify for sponsorship than generic office clerk positions.
Highlight multilingual abilities for global companies
International corporations value office clerks who can communicate with overseas offices or process documents in multiple languages. This specialized skill can strengthen your H-1B petition significantly.
Frequently Asked Questions
Do office clerk positions qualify for H-1B visa sponsorship?
Office clerk positions can qualify for H-1B visa sponsorship if they require specialized knowledge and a bachelor's degree. The role must involve complex duties like data analysis, compliance coordination, or specialized software management rather than routine administrative tasks. Basic clerical work typically doesn't meet specialty occupation requirements.
What degree do I need for office clerk H-1B sponsorship?
Business administration, accounting, finance, or management information systems degrees typically support office clerk H-1B petitions. The key is demonstrating how your specific degree relates to specialized job duties. Some positions may accept related fields like economics or public administration if the role involves relevant analytical work.
What are the approval rates for office clerk H-1B petitions?
Office clerk H-1B approval rates vary significantly based on job complexity and employer documentation. Positions with clear analytical components and strong degree requirements have higher success rates. USCIS scrutinizes these petitions carefully since many clerk roles don't traditionally require specialized knowledge or bachelor's degrees.
Can I get sponsored as an office clerk without prior U.S. work experience?
Yes, but the employer must demonstrate that the position requires specialized knowledge from day one. International experience with relevant software systems, compliance frameworks, or analytical processes can strengthen your petition. Some employers prefer candidates with U.S. experience to simplify the sponsorship justification process.
What's the difference between office clerk and administrative assistant sponsorship?
Both face similar H-1B challenges since routine administrative work doesn't qualify as a specialty occupation. However, office clerk positions in specialized departments like compliance, finance, or data management have better sponsorship prospects. The job title matters less than the specific duties and degree requirements outlined in the petition.
How to find Office Clerk jobs with visa sponsorship?
To find Office Clerk jobs with visa sponsorship, use Migrate Mate, which specializes in connecting international candidates with sponsored positions. Office Clerk roles are commonly available through H-1B, TN visa, and other work visas at corporations, healthcare systems, government contractors, and professional services firms. These employers often sponsor administrative professionals due to consistent demand for organized, detail-oriented support staff across industries.
What is the prevailing wage requirement for sponsored Office Clerk jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.