Contract Coordinator Jobs in USA with Visa Sponsorship
Contract Coordinator roles qualify for H-1B visa sponsorship when the position requires a bachelor's degree in a directly related field such as business administration, supply chain, or contract management. Employers in government contracting, healthcare, and construction regularly file LCAs for this title, making it a viable path for international candidates with the right credentials.
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Get Access To All JobsJOB SUMMARY:
WHO ARE WE?
Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 620 million tickets sold annually and approximately 10,000 clients worldwide. Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 50,000 events annually for nearly 7,000 artists in 40+ countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect more than 1,200 sponsors with the 145 million fans that attend Live Nation Entertainment events each year.
WHO ARE YOU?
Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on!
THE JOB
We are seeking a highly organized, detail-oriented, and dependable Event Finance & Contract Operations Coordinator to support the Finance team across a fast-paced portfolio of live events. This role keeps the administrative and financial details behind each project moving—from crew agreements and vendor documentation to expense backup, payment requests, reconciliations, and post-event cleanup.
The ideal candidate is a proactive, resourceful professional with strong communication skills and exceptional follow-through. They are comfortable managing multiple priorities, maintaining accurate records, and coordinating with internal teams, vendors, crew, and clients to ensure that nothing falls through the cracks.
This is an excellent opportunity for someone who enjoys the intersection of live-event operations, finance, contracts, and project coordination. A love of spreadsheets, organized files, and closing open loops is a plus-plus.
WHAT THIS ROLE WILL DO
- Prepare and organize financial backup for event expenses, including PEX and Uber reconciliations, retagging, settlements, and reimbursement support.
- Compile invoices, coding details, and supporting documentation for accounts-payable requests; route packages for approval and payment processing.
- Track open invoices, expenses, payment-related documentation, and financial follow-ups across multiple active event projects.
- Support event financial cleanup by organizing backup, researching discrepancies, coordinating expense allocations, and assisting with reconciliation preparation.
- Prepare, proof, merge, and issue deal memos, crew agreements, statements of work, and contractor agreements through DocuSign.
- Track document status, pursue outstanding signatures, correct discrepancies, and ensure fully executed agreements are saved in the appropriate shared folders.
- Coordinate directly with crew, vendors, and internal stakeholders to obtain missing information, documentation, signatures, invoices, and payment details.
- Verify vendor banking information through approved outreach and maintain clear documentation of confirmation.
- Research citations, fines, rental charges, and other operational expenses; match them to the appropriate event, reservation, project, or responsible party.
- Support payroll and contractor-administration workflows, including reimbursement collection, payroll-vendor follow-up, and audit-status tracking.
- Assist with staffing-budget updates, event staffing coordination, and supporting materials for rehearsals and live projects.
- Coordinate finance meetings, manage calendars and invitations, circulate meeting notes, and maintain action items and Outlook to-do lists.
Support Finance leadership with ad hoc administrative, project-tracking, and operational needs.
WHAT THIS PERSON WILL BRING
Required Qualifications
- 2+ years of experience in finance administration, accounting support, contract administration, project coordination, or a related operations role.
- Exceptional attention to detail, organization, and follow-through.
- Ability to manage multiple high-priority tasks and shifting deadlines in a fast-paced environment.
- Strong written and verbal communication skills, with the professionalism to work effectively with internal teams, vendors, crew, and clients.
- Experience preparing invoices, expense backup, payment requests, reconciliations, or other financial documentation.
- Comfort handling confidential financial, vendor, and contract information with discretion.
- Strong working knowledge of Microsoft Outlook, Excel, and shared-file systems.
- A proactive problem-solving approach and willingness to ask questions, clarify details, and close gaps before they become issues.
Preferred Qualifications
- Experience supporting live events, entertainment, music, production, hospitality, or another project-based industry.
- Familiarity with QuickBooks, PEX, DocuSign, Dropbox, and spreadsheet-based tracking tools.
- Experience with accounts payable, vendor onboarding, payroll coordination, contractor agreements, or expense reconciliation.
- Experience coordinating meetings, calendars, staffing details, and cross-functional project follow-up.
- Familiarity with event budgets, project codes, cost allocations, or post-event closeout processes.
- Comfort working in a collaborative environment where priorities can change quickly.
BENEFITS & PERKS
Our motto is ‘Taking Care of Our Own’ through 6 pillars of benefits:
HEALTH: Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)
YOURSELF: Free concert tickets, generous paid time off including paid holidays, sick time, and personal days
WEALTH: 401(k) program with company match, stock reimbursement program
FAMILY: New parent programs including caregiver leave, plus fertility, adoption, foster, or surrogacy support
CAREER: Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment
OTHERS: Volunteer time off, crowdfunding match
EQUAL EMPLOYMENT OPPORTUNITY
We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.
Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.
We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and/or applicable laws in other areas.
We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and/or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Live Nation will also provide reasonable religious accommodations on a case-by-case basis.
HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms. Live Nation may use artificial intelligence (AI) tools to support application screening and assessment. All hiring decisions are made with human review.
Live Nation Entertainment will never request payment or equipment purchases as part of the hiring process. Recruiters will only contact candidates from official Live Nation or affiliated brand email domains.
JOB SUMMARY:
WHO ARE WE?
Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 620 million tickets sold annually and approximately 10,000 clients worldwide. Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 50,000 events annually for nearly 7,000 artists in 40+ countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect more than 1,200 sponsors with the 145 million fans that attend Live Nation Entertainment events each year.
WHO ARE YOU?
Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on!
THE JOB
We are seeking a highly organized, detail-oriented, and dependable Event Finance & Contract Operations Coordinator to support the Finance team across a fast-paced portfolio of live events. This role keeps the administrative and financial details behind each project moving—from crew agreements and vendor documentation to expense backup, payment requests, reconciliations, and post-event cleanup.
The ideal candidate is a proactive, resourceful professional with strong communication skills and exceptional follow-through. They are comfortable managing multiple priorities, maintaining accurate records, and coordinating with internal teams, vendors, crew, and clients to ensure that nothing falls through the cracks.
This is an excellent opportunity for someone who enjoys the intersection of live-event operations, finance, contracts, and project coordination. A love of spreadsheets, organized files, and closing open loops is a plus-plus.
WHAT THIS ROLE WILL DO
- Prepare and organize financial backup for event expenses, including PEX and Uber reconciliations, retagging, settlements, and reimbursement support.
- Compile invoices, coding details, and supporting documentation for accounts-payable requests; route packages for approval and payment processing.
- Track open invoices, expenses, payment-related documentation, and financial follow-ups across multiple active event projects.
- Support event financial cleanup by organizing backup, researching discrepancies, coordinating expense allocations, and assisting with reconciliation preparation.
- Prepare, proof, merge, and issue deal memos, crew agreements, statements of work, and contractor agreements through DocuSign.
- Track document status, pursue outstanding signatures, correct discrepancies, and ensure fully executed agreements are saved in the appropriate shared folders.
- Coordinate directly with crew, vendors, and internal stakeholders to obtain missing information, documentation, signatures, invoices, and payment details.
- Verify vendor banking information through approved outreach and maintain clear documentation of confirmation.
- Research citations, fines, rental charges, and other operational expenses; match them to the appropriate event, reservation, project, or responsible party.
- Support payroll and contractor-administration workflows, including reimbursement collection, payroll-vendor follow-up, and audit-status tracking.
- Assist with staffing-budget updates, event staffing coordination, and supporting materials for rehearsals and live projects.
- Coordinate finance meetings, manage calendars and invitations, circulate meeting notes, and maintain action items and Outlook to-do lists.
Support Finance leadership with ad hoc administrative, project-tracking, and operational needs.
WHAT THIS PERSON WILL BRING
Required Qualifications
- 2+ years of experience in finance administration, accounting support, contract administration, project coordination, or a related operations role.
- Exceptional attention to detail, organization, and follow-through.
- Ability to manage multiple high-priority tasks and shifting deadlines in a fast-paced environment.
- Strong written and verbal communication skills, with the professionalism to work effectively with internal teams, vendors, crew, and clients.
- Experience preparing invoices, expense backup, payment requests, reconciliations, or other financial documentation.
- Comfort handling confidential financial, vendor, and contract information with discretion.
- Strong working knowledge of Microsoft Outlook, Excel, and shared-file systems.
- A proactive problem-solving approach and willingness to ask questions, clarify details, and close gaps before they become issues.
Preferred Qualifications
- Experience supporting live events, entertainment, music, production, hospitality, or another project-based industry.
- Familiarity with QuickBooks, PEX, DocuSign, Dropbox, and spreadsheet-based tracking tools.
- Experience with accounts payable, vendor onboarding, payroll coordination, contractor agreements, or expense reconciliation.
- Experience coordinating meetings, calendars, staffing details, and cross-functional project follow-up.
- Familiarity with event budgets, project codes, cost allocations, or post-event closeout processes.
- Comfort working in a collaborative environment where priorities can change quickly.
BENEFITS & PERKS
Our motto is ‘Taking Care of Our Own’ through 6 pillars of benefits:
HEALTH: Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)
YOURSELF: Free concert tickets, generous paid time off including paid holidays, sick time, and personal days
WEALTH: 401(k) program with company match, stock reimbursement program
FAMILY: New parent programs including caregiver leave, plus fertility, adoption, foster, or surrogacy support
CAREER: Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment
OTHERS: Volunteer time off, crowdfunding match
EQUAL EMPLOYMENT OPPORTUNITY
We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.
Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.
We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and/or applicable laws in other areas.
We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and/or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Live Nation will also provide reasonable religious accommodations on a case-by-case basis.
HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms. Live Nation may use artificial intelligence (AI) tools to support application screening and assessment. All hiring decisions are made with human review.
Live Nation Entertainment will never request payment or equipment purchases as part of the hiring process. Recruiters will only contact candidates from official Live Nation or affiliated brand email domains.
See all Contract Coordinator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Contract Coordinator roles.
Get Access To All JobsTips for Finding Visa Sponsorship as a Contract Coordinator
Align your degree to the role
Specialty occupation status depends on your degree matching the specific work, not just any bachelor's. A business administration or supply chain degree maps cleanly to contract coordination; a general liberal arts degree may trigger an RFE from USCIS.
Target government contracting employers first
Federal contractors and defense firms hire Contract Coordinators in volume and have established immigration compliance teams. They're far more likely to have an active LCA filing history for this title than a startup or small business without an HR infrastructure.
Verify prevailing wage before negotiating
Your employer's LCA must certify a wage at or above the DOL prevailing wage for your location and role. Run the OFLC Wage Search for your metro area before you receive an offer so you know the floor going into salary discussions.
Use Migrate Mate to surface active sponsors
Search Migrate Mate's job board to find employers with verified LCA filing history for Contract Coordinator roles. This cuts out the guesswork of cold-applying to companies that have never sponsored the title before.
Clarify contract type before the offer stage
Some Contract Coordinator postings are fixed-term or project-based. H-1B sponsorship requires the employer to demonstrate a continuing employer-employee relationship, so a short-term contract engagement can complicate or disqualify the petition entirely.
Prepare your credential documentation early
If your degree was issued outside the U.S., get a credential evaluation from a NACES-member evaluator before you apply. USCIS will expect the evaluation to confirm your foreign degree is equivalent to a U.S. bachelor's in a relevant discipline.
Frequently Asked Questions
Does a Contract Coordinator role qualify as a specialty occupation for H-1B purposes?
It depends on how the employer defines and documents the position. USCIS requires the role to normally require at least a bachelor's degree in a directly related field. If the job description accepts any degree or substitutes experience freely, the petition is vulnerable to an RFE. Employers in regulated industries like defense contracting or healthcare procurement tend to draft stronger specialty occupation arguments for this title.
Which visa types are realistic for a Contract Coordinator seeking sponsorship?
H-1B is the primary path for most candidates, though it's subject to the annual cap and lottery. Australian nationals can pursue the E-3 visa, which has a separate cap that has never been exhausted and requires no lottery. Canadian and Mexican nationals may qualify under TN visa if the role maps to a listed USMCA profession such as Management Consultant, though that classification is fact-specific and not guaranteed for contract coordination work.
How do I find employers who actively sponsor Contract Coordinators?
Migrate Mate lists employers with verified LCA filing history for Contract Coordinator roles, searchable by city. This tells you which companies have actually gone through the sponsorship process for this title, so you're not wasting applications on employers who've never filed for the role.
What degree does a Contract Coordinator need to qualify for H-1B sponsorship?
USCIS looks for a bachelor's degree in a field directly related to the duties, most commonly business administration, supply chain management, procurement, or contract management. A degree in an unrelated field, even a strong one, makes the specialty occupation argument harder to sustain. If your degree is from outside the U.S., a credential evaluation confirming equivalency to a U.S. four-year degree is required.
Can a Contract Coordinator on F-1 OPT transition to H-1B with the same employer?
Yes. If your employer files an H-1B petition on your behalf before your OPT EAD expires, the cap-gap rule automatically extends your work authorization through September 30 of the year USCIS receives the petition, provided you're selected in the lottery. You can keep working in your Contract Coordinator role during that extension without any gap in authorization.
What is the prevailing wage requirement for sponsored Contract Coordinator jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.