Grants Coordinator Jobs in USA with Visa Sponsorship
Grants Coordinator roles sit squarely within H-1B visa specialty occupation territory, requiring a bachelor's degree in a directly related field like public administration, nonprofit management, or social work. Employers in higher education, government, and nonprofits sponsor these positions, and several are cap-exempt institutions, which means no lottery wait.
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Get Access To All JobsJOB SUMMARY/ESSENTIAL JOB FUNCTIONS:
The Grants and Contracts Coordinator provides administrative functions for pre-award grant development, data entry, verification of accuracy and approvals for grant and contract proposals, aspects of sub- and post-award distribution within the College of Health Professions (COHP) and College of Dentistry (CoD). This position serves as the college’s pre-, post-, and sub-award subject matter expert for the researchers within the college, and as the liaison with parties external to the college, such as the campus research office, for both federal and non-federal grants and contracts through Research Administration and Sponsored Programs. This position collaborates with the Deans' Offices on grants and contracts for the Colleges both in Memphis and Knoxville.
- Provides policy guidance and assistance to investigators with the interpretation of funding agency regulations and requirements, proposal development, administrative forms, and compliance requirements.
- Coordinates the planning and preparation of grant proposals for the COHP.
- Advises and assists investigators as appropriate in the design, formatting and preparation of grant documentation and ensures proposals are submitted in accordance with COHP, OSP and granting agency requirements.
- Assists the Principal Investigator with “Just-In-Time” documentation.
- Responds to special requests from internal and/or external stakeholders and sponsors on matters relating to the department’s grant and/or contract operations.
- Develops and maintains specialized databases and systems for recording and tracking grant proposals, awards, and related statistical information.
- Creates and distributes standard and special reports, studies, summaries, and analyses, as required.
- Serves as a liaison between investigators, granting agencies, and the COHP Assistant Dean for Finance & Administration's office in the preparation of grant proposal budgets and budget justifications.
- Disseminates and/or presents changes to departments and advises on the implementation of changes, and on the impact of changes on funded operations.
- Ensures proper preparation and retention of pre-award documentation for all grants and contracts; facilitates and supports the research and identification of funding opportunities on behalf of COHP investigators, as appropriate.
- Performs other duties as requested.
MINIMUM REQUIREMENTS:
Education: Bachelor’s Degree. (TRANSCRIPT REQUIRED)
Experience: One (1) year of experience with grants, research and contracts, preferably in an academic or business setting; OR Master’s Degree in lieu of experience; OR combination of education and experience to equal five (5) years.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Ability to develop and produce grants and other proposals.
- Ability to communicate effectively, both orally and in writing.
- Knowledge of current developments/trends in area of expertise.
- Ability to determine informational needs, collect and analyze information, and devise and develop statistical analyses and reports.
- Database management skills.
- Skill in organizing resources and establishing priorities.
- Ability to analyze and interpret financial data and prepare financial reports.
- Ability to provide technical advice and information to faculty and staff in area of expertise.
- Knowledge of grant funding policies and procedures and applicable local, state, federal and university regulations.
- Knowledge of budgeting and fiscal management principles and procedures.
- Ability to conduct literature searches.
- Knowledge of potential sources of health care contracts and grant funding.
WORK SCHEDULE: This position may occasionally be required to work weekends and evenings. May require occasional overnight travel.
Market Range: 09
Hiring Salary: $21.69/Hourly
JOB SUMMARY/ESSENTIAL JOB FUNCTIONS:
The Grants and Contracts Coordinator provides administrative functions for pre-award grant development, data entry, verification of accuracy and approvals for grant and contract proposals, aspects of sub- and post-award distribution within the College of Health Professions (COHP) and College of Dentistry (CoD). This position serves as the college’s pre-, post-, and sub-award subject matter expert for the researchers within the college, and as the liaison with parties external to the college, such as the campus research office, for both federal and non-federal grants and contracts through Research Administration and Sponsored Programs. This position collaborates with the Deans' Offices on grants and contracts for the Colleges both in Memphis and Knoxville.
- Provides policy guidance and assistance to investigators with the interpretation of funding agency regulations and requirements, proposal development, administrative forms, and compliance requirements.
- Coordinates the planning and preparation of grant proposals for the COHP.
- Advises and assists investigators as appropriate in the design, formatting and preparation of grant documentation and ensures proposals are submitted in accordance with COHP, OSP and granting agency requirements.
- Assists the Principal Investigator with “Just-In-Time” documentation.
- Responds to special requests from internal and/or external stakeholders and sponsors on matters relating to the department’s grant and/or contract operations.
- Develops and maintains specialized databases and systems for recording and tracking grant proposals, awards, and related statistical information.
- Creates and distributes standard and special reports, studies, summaries, and analyses, as required.
- Serves as a liaison between investigators, granting agencies, and the COHP Assistant Dean for Finance & Administration's office in the preparation of grant proposal budgets and budget justifications.
- Disseminates and/or presents changes to departments and advises on the implementation of changes, and on the impact of changes on funded operations.
- Ensures proper preparation and retention of pre-award documentation for all grants and contracts; facilitates and supports the research and identification of funding opportunities on behalf of COHP investigators, as appropriate.
- Performs other duties as requested.
MINIMUM REQUIREMENTS:
Education: Bachelor’s Degree. (TRANSCRIPT REQUIRED)
Experience: One (1) year of experience with grants, research and contracts, preferably in an academic or business setting; OR Master’s Degree in lieu of experience; OR combination of education and experience to equal five (5) years.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Ability to develop and produce grants and other proposals.
- Ability to communicate effectively, both orally and in writing.
- Knowledge of current developments/trends in area of expertise.
- Ability to determine informational needs, collect and analyze information, and devise and develop statistical analyses and reports.
- Database management skills.
- Skill in organizing resources and establishing priorities.
- Ability to analyze and interpret financial data and prepare financial reports.
- Ability to provide technical advice and information to faculty and staff in area of expertise.
- Knowledge of grant funding policies and procedures and applicable local, state, federal and university regulations.
- Knowledge of budgeting and fiscal management principles and procedures.
- Ability to conduct literature searches.
- Knowledge of potential sources of health care contracts and grant funding.
WORK SCHEDULE: This position may occasionally be required to work weekends and evenings. May require occasional overnight travel.
Market Range: 09
Hiring Salary: $21.69/Hourly
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Get Access To All JobsTips for Finding Visa Sponsorship as a Grants Coordinator
Frame your degree for specialty occupation
USCIS requires a direct connection between your degree field and grants coordination work. A degree in public administration, nonprofit management, or social policy strengthens your case far more than a general business degree, so present your transcript and coursework strategically.
Target cap-exempt institutions first
Universities, teaching hospitals, and nonprofit research organizations attached to higher education are H-1B cap-exempt. You can start work year-round without waiting for the annual lottery, which makes these employers far more practical sponsors for grants roles.
Verify prevailing wage before negotiating salary
Your employer must pay the DOL prevailing wage for grants coordinator roles in your metro area. Run the OFLC Wage Search for your work location before you receive an offer so you can confirm the number your employer is required to meet.
Search verified sponsors on Migrate Mate
Grants coordinator positions are scattered across sectors, and not every employer knows how to file. Migrate Mate lists employers with confirmed LCA sponsorship history for this role, so you can focus your applications on organizations that have already done the paperwork.
Get grant-writing credentials documented early
Certifications like the Grant Professional Certified credential and documented experience managing federal or foundation grants strengthen your specialty occupation argument. Compile award letters, compliance reports, and performance evaluations before your employer starts the PERM or LCA process.
Clarify PERM timing if the role is permanent
If your employer intends to sponsor a green card, PERM labor certification adds months to the process and must be filed before your H-1B hits its six-year cap. Ask your employer during the offer stage whether they sponsor EB-2 or EB-3 and what their typical PERM timeline looks like.
Frequently Asked Questions
Does a grants coordinator role qualify as an H-1B specialty occupation?
Yes, grants coordination qualifies when the position genuinely requires a bachelor's degree in a directly related field such as public administration, nonprofit management, social policy, or a related discipline. The employer must demonstrate in the LCA that the degree requirement is a standard expectation for the role, not just a preference. Positions that accept any degree field are harder to defend as specialty occupations.
Which visa types are realistic for grants coordinator candidates?
H-1B is the primary route for most applicants, with a 65,000 regular cap plus 20,000 slots for U.S. master's degree holders. Cap-exempt employers, such as universities and nonprofit research organizations affiliated with higher education, bypass the lottery entirely. TN visa is not applicable for grants coordinator roles, as that occupation is not on the USMCA profession list.
Do nonprofit employers typically sponsor visas for grants coordinator roles?
Many do, particularly those with established federal grant portfolios and HR infrastructure. Hospitals, universities, and foundations that regularly file federal grant applications tend to be more experienced with LCA sponsorship than smaller community nonprofits. Check whether a nonprofit qualifies as cap-exempt under USCIS rules before assuming the lottery applies to your situation.
What degree does a grants coordinator need for visa sponsorship?
USCIS looks for a direct relationship between the degree field and the job duties. Public administration, social work, public policy, nonprofit management, and related fields typically satisfy the specialty occupation standard. A three-year Australian bachelor's degree is generally accepted as equivalent to a U.S. four-year degree, but your employer should confirm this with their immigration attorney before filing.
How do I find employers who actively sponsor grants coordinator roles?
Migrate Mate shows employers with verified LCA sponsorship history for grants coordinator positions, so you can direct your applications toward organizations that have already navigated the filing process. This is particularly useful for filtering out employers who list sponsorship as a possibility but have never actually filed for this role type.
What is the prevailing wage requirement for sponsored Grants Coordinator jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.