Front Desk Coordinator Jobs in USA with Visa Sponsorship

Job Summary: Monitor and operate visitor access while maintaining a professional reception area. Welcome visitors and provide basic directions/instructions as required.

• Issue and monitor access badges for visitors and employees.
• Responsible for working directly with hiring managers to understand job requirements to effectively source and present top qualified applicants.
• Effectively evaluate and confirm applicants’ work history to ensure there are no discrepancies.
• Manage candidate flow and process through ATS to ensure proper staffing levels in collaboration with Field Management.
• Open and close requisitions to align with needed headcount.
• Identify and anticipate candidate flow.
• Source and recruit candidates; review resume, screen candidates, and schedule interviews in compliance with OFCCP and DOT guidelines.
• Conduct phone interviews to determine top candidate(s) and serve as backup for Hiring Manager interviews as business needs dictate.
• Initiate and track all pre-employment checks.
• Coordinate and handle hiring event within district and/or region when additional recruitment efforts are needed.
• Manage internal application process/assist internal applicants with the application process.
• Collaborate within Recruitment and HR, e.g., RHRMs and Compensation to maximize the candidate experience.
• Adhere to all internal and external hiring processes.
• Travel to accommodate hiring needs for “blitz” campaign events.
• Co-Lead weekly or biweekly Recruitment Strategy Meetings with key stakeholders.
• Research, vet and recommend associated job boards for recruitment needs in collaboration with Recruitment Management.
• Work with Safety to ensure all FMSCA/DOT guidelines are met during hiring process.
• Regular attendance is required.
• This is not an all-inclusive list of job requirements and/or duties and may not contain all mental and physical capabilities necessary to perform the job at all times due to circumstances. Operational, safety and other needs may require the employee to perform any and all other duties as assigned. Employees are expected, and must be able to perform all such duties and tasks.

Qualifications: High School or General Education Degree (GED), or any combination of education and experience which would provide an equivalent background.

• 3 years of recruiting or general business/office experience required.
• Strong interview skills required.
• Ability to create, maintain and analyze reports required.
• Ability to handle confidential data and requests and maintain confidentiality of work products.
• 2 years Transportation/ Logistics/ Trucking/ knowledge highly preferred.
• Additional relevant experience in Human Resources highly preferred.
• Knowledge of general DOT requirements, employment laws and recruitment practices highly preferred.
• Experience with online recruitment resources such as Indeed, LinkedIn, University job boards, career-related websites.
• Collaborative team player.
• Demonstrated ability to work with leadership and build strong partnerships.
• Ability to adapt and be flexible based on business needs.
• Excellent verbal, listening and written communication skills.
• Experience working with an Applicant Tracking System (ATS).
• Proficient in Microsoft Office, to include Excel, Word, Outlook.
• Possess strong organizational and motivation skills.
• Effective analytical and problem-solving skills.
• Must be able to lift approximately 20 lbs., or more if required by the essential functions of the job.
• Must be able to comply with all company policies, rules, procedures and Code of Conduct.
• Must be able to interact well with others.
• Must be able to work independently, or in a team setting.
• Must be capable of working under tight time constraints in a high volume environment with multiple priorities.
• Responds well to questions; Ability to read, interpret and comply with written information and documents such as safety rules, operations/procedure manuals and maintenance instructions with a high comprehension and concentration level to include the ability to meet deadlines.
• Must pass a pre-employment drug screen, random drug and/or alcohol tests, and will be subject to a criminal history background check.
• Must be authorized to work in the United States.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. The employee is frequently required to sit and use hands to finger, handle, or feel or operate computers and other standard office equipment. The employee is occasionally required to stand, walk, lift, twist, turn and reach with hands and arms. The employee must be capable of lifting a minimum of 20 lbs., or more if required by the essential functions of the job.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment ranges from quiet to loud as required by the essential functions of the job.

$19.51 - $32.20 / hour