Business Office Associate Jobs in USA with Visa Sponsorship
Business Office Associate roles often qualify for H-1B sponsorship when they require specialized administrative skills and a bachelor's degree in business administration, finance, or related fields. Many healthcare systems, insurance companies, and corporate offices sponsor these positions, particularly for candidates with experience in medical billing, compliance, or financial operations. For detailed occupation requirements, see the O*NET profile.
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Get Access To All Jobs7264 - Fresno - 7180 N Palm Ave, Fresno, California, 93650
CarMax, the way your career should be!
Provide an iconic customer experience - Summary:
Under general direction from the Business Office Manager, this position is responsible for providing exceptional customer service in a fast paced, team-oriented environment through the facilitation of the sales, auction, and appraisal process. These processes include responsibility for cash management, processing and auditing of paperwork associated with sales, and providing exceptional customer service by answering questions and handling incoming calls.
What you will do - Essential Responsibilities:
- Assists store personnel and all store departments in their daily functions while adhering to CarMax guidelines
- Provides customer service by greeting customers, balancing overflow traffic, listening to and answering customer questions and explaining paperwork process
- Seeks win/win solutions for the customer and partners appropriately
- Processes paperwork associated with retail/wholesale automobile sales may include printing daily reports, maintaining deal jackets, contacting finance companies regarding contracts, obtaining required information regarding registration and/or titling, processing reassignments, and auditing completed paperwork
- Processes auction sales, dealer registration, and/or appraisal lane purchases to include the collection of titles (calls and follow up), payoffs, proper paperwork and signatures from customers in order to send the appropriate documentation to the Home Office for the funding of drafts
- Manages multiple pay types including receiving and counting money, distributing funds, preparing deposits and handling of the safe with considerations to security and loss prevention
- Processes paperwork affiliated with the state DMV. This may include submitting paperwork necessary to title or and register a vehicle for a customer after the sale or obtaining a title for a customer after the sale
- Mentor new Business Office Associates, as well as, train other store departments on Business Office process and procedure
- Clerical responsibilities may include, but is not limited to: copying, filing, reconciliation of missing dealer plates or information and data entry into Microsoft Excel and proprietary systems as required for logging vehicle registration tags
- Answers multi-line phone system, responds to callers’ needs and direct calls as appropriate
Learn and succeed as part of a team:
- Pleasant, but noisy office environment
- Numerous distractions and disruptions due to incoming communication
- May require walking or standing for extended periods of time
- Variety of work schedules with shifts that do include nights, weekends, and holidays
- Wear CarMax clothing (acquired through the company) at all times while working in the store
Qualifications
Work requires ability to:
- Read, interpret and transcribe data in order to maintain accurate records
- Use resources and partnership to balance the needs of the customer and the business
- Understand numeric filing system
- Use word processing, spreadsheet and other programs, displaying intermediate PC skills
- Ability to prioritize and multi-task in a deadline oriented environment which requires above average organizational skills and attention to detail
- Lift objects that weigh as much as 15-20 lbs
- Speak and listen effectively in dealing with both internal and external customers, in person, over the phone, and written
- Complete CarMax provided training as required
- Develop partnerships with Sales team and other departments in order to provide quality customer service
- Maintain confidentiality of all records, files and reports within the scope of the position
- Report Asset Protection and/or Human Resource related issues to management
The hourly rate for this position is:
$16.00 - $25.60
Benefits:
Except as otherwise required by state law, those considered part-time are eligible for sick time only in states that mandate it and amounts are accrued on a per pay period basis and range from 24 hours to unlimited based on state rules. In Washington, part-time Associates receive sick leave consistent with state law. Part-time Associates are also eligible for between 8 hours and 40 hours per year of vacation based on their length of service and subject to a 1 year waiting period. Part-time Associates are also eligible for 4 hours of Floating Holiday Time each calendar year subject to manager approval.
For more details about benefits, please visit our CarMax Benefits website.
Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.
7264 - Fresno - 7180 N Palm Ave, Fresno, California, 93650
CarMax, the way your career should be!
Provide an iconic customer experience - Summary:
Under general direction from the Business Office Manager, this position is responsible for providing exceptional customer service in a fast paced, team-oriented environment through the facilitation of the sales, auction, and appraisal process. These processes include responsibility for cash management, processing and auditing of paperwork associated with sales, and providing exceptional customer service by answering questions and handling incoming calls.
What you will do - Essential Responsibilities:
- Assists store personnel and all store departments in their daily functions while adhering to CarMax guidelines
- Provides customer service by greeting customers, balancing overflow traffic, listening to and answering customer questions and explaining paperwork process
- Seeks win/win solutions for the customer and partners appropriately
- Processes paperwork associated with retail/wholesale automobile sales may include printing daily reports, maintaining deal jackets, contacting finance companies regarding contracts, obtaining required information regarding registration and/or titling, processing reassignments, and auditing completed paperwork
- Processes auction sales, dealer registration, and/or appraisal lane purchases to include the collection of titles (calls and follow up), payoffs, proper paperwork and signatures from customers in order to send the appropriate documentation to the Home Office for the funding of drafts
- Manages multiple pay types including receiving and counting money, distributing funds, preparing deposits and handling of the safe with considerations to security and loss prevention
- Processes paperwork affiliated with the state DMV. This may include submitting paperwork necessary to title or and register a vehicle for a customer after the sale or obtaining a title for a customer after the sale
- Mentor new Business Office Associates, as well as, train other store departments on Business Office process and procedure
- Clerical responsibilities may include, but is not limited to: copying, filing, reconciliation of missing dealer plates or information and data entry into Microsoft Excel and proprietary systems as required for logging vehicle registration tags
- Answers multi-line phone system, responds to callers’ needs and direct calls as appropriate
Learn and succeed as part of a team:
- Pleasant, but noisy office environment
- Numerous distractions and disruptions due to incoming communication
- May require walking or standing for extended periods of time
- Variety of work schedules with shifts that do include nights, weekends, and holidays
- Wear CarMax clothing (acquired through the company) at all times while working in the store
Qualifications
Work requires ability to:
- Read, interpret and transcribe data in order to maintain accurate records
- Use resources and partnership to balance the needs of the customer and the business
- Understand numeric filing system
- Use word processing, spreadsheet and other programs, displaying intermediate PC skills
- Ability to prioritize and multi-task in a deadline oriented environment which requires above average organizational skills and attention to detail
- Lift objects that weigh as much as 15-20 lbs
- Speak and listen effectively in dealing with both internal and external customers, in person, over the phone, and written
- Complete CarMax provided training as required
- Develop partnerships with Sales team and other departments in order to provide quality customer service
- Maintain confidentiality of all records, files and reports within the scope of the position
- Report Asset Protection and/or Human Resource related issues to management
The hourly rate for this position is:
$16.00 - $25.60
Benefits:
Except as otherwise required by state law, those considered part-time are eligible for sick time only in states that mandate it and amounts are accrued on a per pay period basis and range from 24 hours to unlimited based on state rules. In Washington, part-time Associates receive sick leave consistent with state law. Part-time Associates are also eligible for between 8 hours and 40 hours per year of vacation based on their length of service and subject to a 1 year waiting period. Part-time Associates are also eligible for 4 hours of Floating Holiday Time each calendar year subject to manager approval.
For more details about benefits, please visit our CarMax Benefits website.
Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.
How to Get Visa Sponsorship as a Business Office Associate
Target healthcare and insurance employers
Hospitals, medical groups, and insurance companies frequently sponsor Business Office Associates for specialized billing, compliance, and revenue cycle management roles that require specific healthcare administration knowledge.
Highlight your degree relevance
Emphasize how your bachelor's degree in business administration, healthcare management, or finance directly relates to specialized office operations, regulatory compliance, or financial analysis responsibilities.
Focus on specialized software skills
Experience with healthcare billing systems like Epic, Cerner, or specialized ERP platforms demonstrates the technical expertise that makes your role eligible for specialty occupation classification.
Emphasize compliance and regulatory knowledge
Knowledge of HIPAA, insurance regulations, or financial compliance requirements shows specialized expertise that goes beyond general administrative work and supports visa petition approval.
Consider larger corporate environments
Fortune 500 companies and established healthcare systems are more likely to have established visa sponsorship programs and the resources to navigate the H-1B process successfully.
Document your analytical responsibilities
Prepare examples of financial analysis, process improvement, or data management work that demonstrates the specialized nature of your role beyond routine administrative tasks.
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Get Access To All JobsFrequently Asked Questions
Do Business Office Associate positions qualify for H-1B sponsorship?
Yes, when the role requires specialized knowledge and a bachelor's degree in a specific field like business administration, healthcare management, or finance. The position must involve complex administrative functions, compliance work, or financial analysis rather than routine clerical tasks. USCIS evaluates each petition based on the specific job duties and degree requirements.
What degree do I need for visa sponsorship as a Business Office Associate?
Most sponsored positions require a bachelor's degree in business administration, healthcare administration, finance, accounting, or a closely related field. The degree must directly relate to the specialized duties of the role, such as revenue cycle management, compliance oversight, or financial analysis within the business office environment.
Which industries are most likely to sponsor Business Office Associates?
Healthcare systems, hospitals, medical groups, and insurance companies are the primary sponsors, as they need specialized knowledge of medical billing, HIPAA compliance, and healthcare revenue cycles. Large corporations with complex administrative operations and financial services companies also sponsor these roles when they require specialized business administration expertise.
How can I make my Business Office Associate role more sponsorship-eligible?
Focus on specialized functions like regulatory compliance, financial analysis, process improvement, or complex billing systems management. Gain certifications in healthcare administration, medical billing, or relevant software platforms. Document analytical and problem-solving responsibilities that require your degree-level education rather than routine administrative tasks.
What are common challenges with H-1B petitions for Business Office Associates?
USCIS may question whether the role requires specialized knowledge if job duties appear routine or administrative. Common issues include poorly defined job descriptions that don't clearly distinguish the position from general office work, lack of clear degree requirement justification, or insufficient documentation of the specialized nature of the business operations involved.
What is the prevailing wage requirement for sponsored Business Office Associate jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
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