Travel Coordinator Jobs in USA with Visa Sponsorship
Travel Coordinator roles qualify for H-1B sponsorship when the position requires a bachelor's degree in hospitality, business, or a related field. Employers in corporate travel management, universities, and large nonprofits are the most consistent sponsors. For detailed occupation requirements, see the O*NET profile.
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Get Access To All JobsJOB SUMMARY
Our corporate activities are growing rapidly, and we are currently seeking a full-time, office-based Entry-Level Corporate Travel Coordinator to join our Facilities team in Denver, Colorado. This position will work on a team to accomplish tasks and projects that are instrumental to the company’s success. If you want an exciting career where you use your previous expertise and can develop and grow your career even further, then this is the opportunity for you!
Responsibilities:
- Coordinate company travel needs within the constraints of the travel and entertainment policy;
- Ensure reporting compliance with Airline Reporting Corporation requirements;
- Utilize airline reservation system and online booking tool to coordinate travel arrangements;
- Develop effective solutions for employee travel needs and concerns;
- Supports Global Meetings & Events and Patient Concierge Travel Coordination;
- Maintain compliance with SOPs and policies;
- May be responsible for other projects and tasks as assigned.
- This will be an office-based position in Denver, CO.
COMPENSATION
A target salary range of $45,000 to $65,000. Your compensation will be based on your skills and experience. Medpace offers the following benefits for eligible positions: medical, dental, vision, 401(k), vacation policy, sick days, paid holidays, short-term disability, long-term disability, health savings and flexible savings accounts, life and AD&D insurance, and pet insurance. For more details, please discuss with your recruiter.
QUALIFICATIONS
- 1-3 years of customer service experience in an office setting;
- Specific interest in the travel industry is preferred;
- High level of customer service is required, appropriate phone etiquette, maintaining confidentiality and attention to detail are very important;
- Experienced with Microsoft Office 365 products, specifically Outlook and Excel;
- Demonstrated ability to be a self-starter, well organized and able to work both independently and in a global team environment;
- Demonstrated ability to quickly interpret policies and apply learned procedures and principles in the performance of core job duties;
- HS Diploma or equivalent;
- Our normal in-office hours are 8a-430p M-F, but you must be willing to work remotely from 1030a-7pm approximately one time per month, for one week (after being fully trained).
MEDPACE OVERVIEW:
Medpace is a full-service clinical contract research organization (CRO). We provide Phase I-IV clinical development services to the biotechnology, pharmaceutical and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through its scientific and disciplined approach. We leverage local regulatory and therapeutic expertise across all major areas including oncology, cardiology, metabolic disease, endocrinology, central nervous system, anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, employing more than 5,000 people across 40+ countries.
WHY MEDPACE?:
People. Purpose. Passion. Make a Difference Tomorrow. Join Us Today.
The work we’ve done over the past 30+ years has positively impacted the lives of countless patients and families who face hundreds of diseases across all key therapeutic areas. The work we do today will improve the lives of people living with illness and disease in the future.
DENVER PERKS
Denver Office Overview
- Flexible work environment
- Competitive PTO packages, starting at 20+ days
- Competitive compensation and benefits package
- Company-sponsored employee appreciation events
- Employee health and wellness initiatives
- Community involvement with local nonprofit organizations
- Structured career paths with opportunities for professional growth
- Discounts on local sports games, fitness gyms and attractions
- Modern, ecofriendly campus with an on-site fitness center
- RTD Eco Pass
- Secure bike storage room
AWARDS
- Named a Top Workplace in 2024 by The Cincinnati Enquirer
- Recognized by Forbes as one of America's Most Successful Midsize Companies in 2021, 2022, 2023 and 2024
- Continually recognized with CRO Leadership Awards from Life Science Leader magazine based on expertise, quality, capabilities, reliability, and compatibility
WHAT TO EXPECT NEXT
A Medpace team member will review your qualifications and, if interested, you will be contacted with details for next steps.
JOB SUMMARY
Our corporate activities are growing rapidly, and we are currently seeking a full-time, office-based Entry-Level Corporate Travel Coordinator to join our Facilities team in Denver, Colorado. This position will work on a team to accomplish tasks and projects that are instrumental to the company’s success. If you want an exciting career where you use your previous expertise and can develop and grow your career even further, then this is the opportunity for you!
Responsibilities:
- Coordinate company travel needs within the constraints of the travel and entertainment policy;
- Ensure reporting compliance with Airline Reporting Corporation requirements;
- Utilize airline reservation system and online booking tool to coordinate travel arrangements;
- Develop effective solutions for employee travel needs and concerns;
- Supports Global Meetings & Events and Patient Concierge Travel Coordination;
- Maintain compliance with SOPs and policies;
- May be responsible for other projects and tasks as assigned.
- This will be an office-based position in Denver, CO.
COMPENSATION
A target salary range of $45,000 to $65,000. Your compensation will be based on your skills and experience. Medpace offers the following benefits for eligible positions: medical, dental, vision, 401(k), vacation policy, sick days, paid holidays, short-term disability, long-term disability, health savings and flexible savings accounts, life and AD&D insurance, and pet insurance. For more details, please discuss with your recruiter.
QUALIFICATIONS
- 1-3 years of customer service experience in an office setting;
- Specific interest in the travel industry is preferred;
- High level of customer service is required, appropriate phone etiquette, maintaining confidentiality and attention to detail are very important;
- Experienced with Microsoft Office 365 products, specifically Outlook and Excel;
- Demonstrated ability to be a self-starter, well organized and able to work both independently and in a global team environment;
- Demonstrated ability to quickly interpret policies and apply learned procedures and principles in the performance of core job duties;
- HS Diploma or equivalent;
- Our normal in-office hours are 8a-430p M-F, but you must be willing to work remotely from 1030a-7pm approximately one time per month, for one week (after being fully trained).
MEDPACE OVERVIEW:
Medpace is a full-service clinical contract research organization (CRO). We provide Phase I-IV clinical development services to the biotechnology, pharmaceutical and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through its scientific and disciplined approach. We leverage local regulatory and therapeutic expertise across all major areas including oncology, cardiology, metabolic disease, endocrinology, central nervous system, anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, employing more than 5,000 people across 40+ countries.
WHY MEDPACE?:
People. Purpose. Passion. Make a Difference Tomorrow. Join Us Today.
The work we’ve done over the past 30+ years has positively impacted the lives of countless patients and families who face hundreds of diseases across all key therapeutic areas. The work we do today will improve the lives of people living with illness and disease in the future.
DENVER PERKS
Denver Office Overview
- Flexible work environment
- Competitive PTO packages, starting at 20+ days
- Competitive compensation and benefits package
- Company-sponsored employee appreciation events
- Employee health and wellness initiatives
- Community involvement with local nonprofit organizations
- Structured career paths with opportunities for professional growth
- Discounts on local sports games, fitness gyms and attractions
- Modern, ecofriendly campus with an on-site fitness center
- RTD Eco Pass
- Secure bike storage room
AWARDS
- Named a Top Workplace in 2024 by The Cincinnati Enquirer
- Recognized by Forbes as one of America's Most Successful Midsize Companies in 2021, 2022, 2023 and 2024
- Continually recognized with CRO Leadership Awards from Life Science Leader magazine based on expertise, quality, capabilities, reliability, and compatibility
WHAT TO EXPECT NEXT
A Medpace team member will review your qualifications and, if interested, you will be contacted with details for next steps.
How to Get Visa Sponsorship as a Travel Coordinator
Target corporate travel departments over agencies
Large corporations with dedicated travel departments are more likely to sponsor visas than independent travel agencies. Companies managing global employee travel have established immigration infrastructure and sponsor H-1B petitions more consistently than smaller operations.
Frame your degree as a requirement, not a preference
H-1B eligibility requires the role to formally require a bachelor's degree. Ask employers whether the job posting reflects a true degree requirement. Roles listing degrees as preferred rather than required may not qualify as specialty occupations under USCIS standards.
Highlight global travel program experience
Employers sponsoring Travel Coordinators justify H-1B petitions by demonstrating specialized knowledge. Experience managing multinational travel programs, vendor contract negotiations, or duty-of-care compliance strengthens the specialty occupation argument significantly during USCIS review.
Prioritize universities and research institutions
Universities and nonprofits classified as cap-exempt employers can file H-1B petitions year-round without entering the lottery. Travel Coordinator roles at these institutions offer a faster, more predictable path to visa approval than lottery-dependent corporate positions.
Confirm your employer has sponsored before
Search OFLC public disclosure data to verify whether a specific employer has filed Labor Condition Applications for Travel Coordinator or similar roles. Prior sponsorship history is one of the strongest indicators that an employer will sponsor again.
Connect degree field directly to the role
USCIS scrutinizes Travel Coordinator petitions closely. A degree in hospitality management, business administration, or tourism is the clearest match. If your degree is in an adjacent field, document how your coursework directly applies to corporate travel management responsibilities.
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Get Access To All JobsFrequently Asked Questions
Can a Travel Coordinator role qualify for H-1B sponsorship?
Yes, but it depends on how the position is structured. H-1B eligibility requires the role to qualify as a specialty occupation, meaning it must normally require a bachelor's degree in a specific field. Travel Coordinator positions at large corporations, universities, or global organizations are more likely to meet this standard than generalist agency roles. Employers need to document that the position genuinely requires specialized, degree-level knowledge.
What degree do I need for a sponsored Travel Coordinator job?
A bachelor's degree in hospitality management, business administration, tourism, or a closely related field is the strongest foundation for H-1B sponsorship. USCIS requires a direct relationship between your degree field and the job duties. Degrees in unrelated fields can still qualify if you can demonstrate through coursework or experience how they apply to corporate travel management specifically.
How competitive is H-1B sponsorship for Travel Coordinator roles?
Sponsorship for Travel Coordinator positions is less common than in tech or finance, but it does happen regularly at large corporations, healthcare systems, and universities. Cap-exempt employers like universities and nonprofits offer the most accessible path because they bypass the annual H-1B lottery entirely. For cap-subject positions, you'll need to enter the lottery with approximately a one-in-four chance of selection in recent years.
Where can I find Travel Coordinator jobs that offer visa sponsorship?
Migrate Mate is the best place to find Travel Coordinator roles filtered specifically for visa sponsorship. Most general job searches surface positions without any indication of sponsorship willingness, making it difficult to identify realistic opportunities. Migrate Mate focuses on employers with a documented history of sponsoring international workers, saving you significant research time.
Does a Travel Coordinator need prior U.S. work authorization to get sponsored?
No. Employers can sponsor candidates currently outside the United States, though the process involves additional steps including consular processing. If you're already in the U.S. on a student visa with OPT or STEM OPT, your employer can file your H-1B petition before your current authorization expires, allowing you to remain and work continuously during the transition period.
What is the prevailing wage requirement for sponsored Travel Coordinator jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
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