Travel Coordinator Jobs in USA with Visa Sponsorship
Travel Coordinator roles qualify for H-1B visa sponsorship when the position requires a bachelor's degree in hospitality, business, or a related field. Employers in corporate travel management, universities, and large nonprofits are the most consistent sponsors. For detailed occupation requirements, see the O*NET profile.
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Get Access To All JobsJOB SUMMARY
The Patient Concierge Manager will join Medpace to lead a team working to establish and cultivate this new global service offering. This service directly supports the patient in their journey of participating in a clinical trial through coordinating travel logistics on their behalf and reimbursing any out-of-pocket expenses. The goal is to provide a positive experience for the patient by easing the financial burden and coordination effort when traveling from their home to clinic. This position will be responsible for establishing and overseeing start-to-finish functions and process for the department to ensure premier level of customized patient care and service.
They will manage project assignments and personnel, ensure scope of project bids are aligned with protocol and patient population, present service capabilities to potential clients, coordinate cross-functional interaction and workflow, develop financial tracking and reporting tools, oversee technology enhancements and integration, streamline vendor procedures, evaluate and implement process improvements, and hire and train new staff.
Responsibilities
- Generate start-to-finish workflow guidelines and training materials
- Assign staff to projects and manage department personnel
- Review protocol and visit schedule for new project bids; ensure scope is aligned with expected need and patient population
- Present service capabilities and defend bids to potential clients
- Coordinate and streamline internal cross-functional procedures as well as with external vendors
- Develop financial tracking and reporting tools
- Ensure all vendor invoices are received monthly and entered into accounting system for payment
- Coordinate with Medpace Travel and Finance regarding spend and payment account funding
- Responsible to ensure technology enhancements and integrations are implemented within necessary timelines
- Evaluate department processes for potential process improvement and implement appropriate workflow development
- Assess staff capacity in relation to potential award pipeline; establish short-term and long-term department staffing plan; hire and train new staff
- Maintain effective and efficient communication
- May be responsible for other projects and responsibilities as assigned
- Some evening and or weekend work for patient travel emergency assistance
QUALIFICATIONS
- Bachelor’s degree
- Minimum 5 years’ experience in a patient travel and payment service
- Experience managing other personnel and/or department
- Knowledge and experience of global travel logistics, infrastructure and cost drivers
- Knowledge of the pharmaceutical clinical research industry and how participation in clinical trials affects patients, as well as clarity on the benefits of this support
- Prior experience of working within a clinical research/healthcare setting
- Spanish speaking is a bonus, however not essential
- Effective time management skills, with a strong ability to manage multiple projects and timelines
- Computer literacy and knowledge of Microsoft Office products (e.g., Word, Excel, Power Point)
- Determined and enthusiastic to embrace an opportunity within a new service
- Team-player with a positive attitude and genuine love to support patients
COMPENSATION
A target salary range of $100,000 - $150,000 with potential for bonus awards. Your compensation will be based on your skills and experience. Medpace offers the following benefits for full-time positions: medical, dental, vision, 401(k), vacation policy, sick days, paid holidays, work from home flexibility, short-term disability, long-term disability, health savings and flexible savings accounts, life and AD&D insurance, pet insurance, and reimbursement for travel expenses (including food and gas allowance, rental cars, and hotel accommodations). Applications will be accepted on an ongoing basis. For more details, please discuss with your recruiter.
MEDPACE OVERVIEW
Medpace is a full-service clinical contract research organization (CRO) providing phase I-IV clinical development services to the biotechnology, pharmaceutical, and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through the advancement of clinical research. We leverage in-country regulatory and therapeutic expertise across all major therapeutic areas including oncology, cardiology, metabolic, endocrinology, central nervous system, and anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, we employ more than 6,500 people across 40+ countries.
WHY MEDPACE?
When you join Medpace, you become part of an innovative team that brings cutting-edge therapies to market while building a meaningful and rewarding career focused on scientific excellence and improving patient outcomes around the world through continuous learning and cross-functional collaboration.
Purpose-Driven Work
Work alongside physicians, scientists, and industry-leading experts committed to advancing the global development of medical therapeutics through clinical research excellence.
Collaborative Culture
Contribute to an interactive team environment that empowers decision making, creative thinking, and continuous learning through open communication and mutual trust. Leadership throughout Medpace is both accessible and approachable.
Continuous Growth & Development
Office based environment with on-site mentors. Defined career paths with clear advancement opportunities. Industry renowned onboarding and training programs designed to accelerate professional development. Ongoing training and continuous learning opportunities throughout your career. An environment that encourages employees to influence change, contribute ideas, and grow quickly.
Other Employee Benefits
Competitive compensation programs that recognize and reward performance. Comprehensive health, wellness, retirement, and PTO benefits. Office based culture with occasional WFH that provides flexibility for eligible positions after training. Company-sponsored social events.
Please note benefits may vary based on country.
WHAT TO EXPECT NEXT
A Medpace team member will review your application and if your profile matches our current needs, you will be contacted for an interview. While we review all applications carefully, we are unable to respond to every applicant, and only candidates selected for interviews will be contacted.
JOB SUMMARY
The Patient Concierge Manager will join Medpace to lead a team working to establish and cultivate this new global service offering. This service directly supports the patient in their journey of participating in a clinical trial through coordinating travel logistics on their behalf and reimbursing any out-of-pocket expenses. The goal is to provide a positive experience for the patient by easing the financial burden and coordination effort when traveling from their home to clinic. This position will be responsible for establishing and overseeing start-to-finish functions and process for the department to ensure premier level of customized patient care and service.
They will manage project assignments and personnel, ensure scope of project bids are aligned with protocol and patient population, present service capabilities to potential clients, coordinate cross-functional interaction and workflow, develop financial tracking and reporting tools, oversee technology enhancements and integration, streamline vendor procedures, evaluate and implement process improvements, and hire and train new staff.
Responsibilities
- Generate start-to-finish workflow guidelines and training materials
- Assign staff to projects and manage department personnel
- Review protocol and visit schedule for new project bids; ensure scope is aligned with expected need and patient population
- Present service capabilities and defend bids to potential clients
- Coordinate and streamline internal cross-functional procedures as well as with external vendors
- Develop financial tracking and reporting tools
- Ensure all vendor invoices are received monthly and entered into accounting system for payment
- Coordinate with Medpace Travel and Finance regarding spend and payment account funding
- Responsible to ensure technology enhancements and integrations are implemented within necessary timelines
- Evaluate department processes for potential process improvement and implement appropriate workflow development
- Assess staff capacity in relation to potential award pipeline; establish short-term and long-term department staffing plan; hire and train new staff
- Maintain effective and efficient communication
- May be responsible for other projects and responsibilities as assigned
- Some evening and or weekend work for patient travel emergency assistance
QUALIFICATIONS
- Bachelor’s degree
- Minimum 5 years’ experience in a patient travel and payment service
- Experience managing other personnel and/or department
- Knowledge and experience of global travel logistics, infrastructure and cost drivers
- Knowledge of the pharmaceutical clinical research industry and how participation in clinical trials affects patients, as well as clarity on the benefits of this support
- Prior experience of working within a clinical research/healthcare setting
- Spanish speaking is a bonus, however not essential
- Effective time management skills, with a strong ability to manage multiple projects and timelines
- Computer literacy and knowledge of Microsoft Office products (e.g., Word, Excel, Power Point)
- Determined and enthusiastic to embrace an opportunity within a new service
- Team-player with a positive attitude and genuine love to support patients
COMPENSATION
A target salary range of $100,000 - $150,000 with potential for bonus awards. Your compensation will be based on your skills and experience. Medpace offers the following benefits for full-time positions: medical, dental, vision, 401(k), vacation policy, sick days, paid holidays, work from home flexibility, short-term disability, long-term disability, health savings and flexible savings accounts, life and AD&D insurance, pet insurance, and reimbursement for travel expenses (including food and gas allowance, rental cars, and hotel accommodations). Applications will be accepted on an ongoing basis. For more details, please discuss with your recruiter.
MEDPACE OVERVIEW
Medpace is a full-service clinical contract research organization (CRO) providing phase I-IV clinical development services to the biotechnology, pharmaceutical, and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through the advancement of clinical research. We leverage in-country regulatory and therapeutic expertise across all major therapeutic areas including oncology, cardiology, metabolic, endocrinology, central nervous system, and anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, we employ more than 6,500 people across 40+ countries.
WHY MEDPACE?
When you join Medpace, you become part of an innovative team that brings cutting-edge therapies to market while building a meaningful and rewarding career focused on scientific excellence and improving patient outcomes around the world through continuous learning and cross-functional collaboration.
Purpose-Driven Work
Work alongside physicians, scientists, and industry-leading experts committed to advancing the global development of medical therapeutics through clinical research excellence.
Collaborative Culture
Contribute to an interactive team environment that empowers decision making, creative thinking, and continuous learning through open communication and mutual trust. Leadership throughout Medpace is both accessible and approachable.
Continuous Growth & Development
Office based environment with on-site mentors. Defined career paths with clear advancement opportunities. Industry renowned onboarding and training programs designed to accelerate professional development. Ongoing training and continuous learning opportunities throughout your career. An environment that encourages employees to influence change, contribute ideas, and grow quickly.
Other Employee Benefits
Competitive compensation programs that recognize and reward performance. Comprehensive health, wellness, retirement, and PTO benefits. Office based culture with occasional WFH that provides flexibility for eligible positions after training. Company-sponsored social events.
Please note benefits may vary based on country.
WHAT TO EXPECT NEXT
A Medpace team member will review your application and if your profile matches our current needs, you will be contacted for an interview. While we review all applications carefully, we are unable to respond to every applicant, and only candidates selected for interviews will be contacted.
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Get Access To All JobsTips for Finding Visa Sponsorship as a Travel Coordinator
Target corporate travel departments over agencies
Large corporations with dedicated travel departments are more likely to sponsor visas than independent travel agencies. Companies managing global employee travel have established immigration infrastructure and sponsor H-1B petitions more consistently than smaller operations.
Frame your degree as a requirement, not a preference
H-1B eligibility requires the role to formally require a bachelor's degree. Ask employers whether the job posting reflects a true degree requirement. Roles listing degrees as preferred rather than required may not qualify as specialty occupations under USCIS standards.
Highlight global travel program experience
Employers sponsoring Travel Coordinators justify H-1B petitions by demonstrating specialized knowledge. Experience managing multinational travel programs, vendor contract negotiations, or duty-of-care compliance strengthens the specialty occupation argument significantly during USCIS review.
Prioritize universities and research institutions
Universities and nonprofits classified as cap-exempt employers can file H-1B petitions year-round without entering the lottery. Travel Coordinator roles at these institutions offer a faster, more predictable path to visa approval than lottery-dependent corporate positions.
Confirm your employer has sponsored before
Search OFLC public disclosure data to verify whether a specific employer has filed Labor Condition Applications for Travel Coordinator or similar roles. Prior sponsorship history is one of the strongest indicators that an employer will sponsor again.
Connect degree field directly to the role
USCIS scrutinizes Travel Coordinator petitions closely. A degree in hospitality management, business administration, or tourism is the clearest match. If your degree is in an adjacent field, document how your coursework directly applies to corporate travel management responsibilities.
Frequently Asked Questions
Can a Travel Coordinator role qualify for H-1B sponsorship?
Yes, but it depends on how the position is structured. H-1B visa eligibility requires the role to qualify as a specialty occupation, meaning it must normally require a bachelor's degree in a specific field. Travel Coordinator positions at large corporations, universities, or global organizations are more likely to meet this standard than generalist agency roles. Employers need to document that the position genuinely requires specialized, degree-level knowledge.
What degree do I need for a sponsored Travel Coordinator job?
A bachelor's degree in hospitality management, business administration, tourism, or a closely related field is the strongest foundation for H-1B sponsorship. USCIS requires a direct relationship between your degree field and the job duties. Degrees in unrelated fields can still qualify if you can demonstrate through coursework or experience how they apply to corporate travel management specifically.
How competitive is H-1B sponsorship for Travel Coordinator roles?
Sponsorship for Travel Coordinator positions is less common than in tech or finance, but it does happen regularly at large corporations, healthcare systems, and universities. Cap-exempt employers like universities and nonprofits offer the most accessible path because they bypass the annual H-1B lottery entirely. For cap-subject positions, you'll need to enter the lottery with approximately a one-in-four chance of selection in recent years.
Where can I find Travel Coordinator jobs that offer visa sponsorship?
Migrate Mate is the best place to find Travel Coordinator roles filtered specifically for visa sponsorship. Most general job searches surface positions without any indication of sponsorship willingness, making it difficult to identify realistic opportunities. Migrate Mate focuses on employers with a documented history of sponsoring international workers, saving you significant research time.
Does a Travel Coordinator need prior U.S. work authorization to get sponsored?
No. Employers can sponsor candidates currently outside the United States, though the process involves additional steps including consular processing. If you're already in the U.S. on a student visa with OPT or STEM OPT, your employer can file your H-1B petition before your current authorization expires, allowing you to remain and work continuously during the transition period.
What is the prevailing wage requirement for sponsored Travel Coordinator jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.